## 8th Coventry Scouts Group Income and Expenditure 2021-22 **----- Start of picture text -----**
Income B/F April May June July Aug Sep Oct Nov Dec Jan Feb Mar Totals
Group
HSBC Bank £21,490.12 -5000.00 -10000.00 -10667.94 15.00 -4.60 -£4,167.42
NatWest Bank - Group £0.00 5000.00 10000.00 10667.94 -15.00 4.60 £25,657.54
Scout France Fund £4,539.43 £4,539.43
SUBTOTAL £26,029.55 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £26,029.55
Income
Bonfire Night £491.57 £491.57
Christmas Raffle/Fundraising £147.00 £147.00
Insurance Claim £400.00 £400.00
PlayGroup Hire £750.00 £1,500.00 £750.00 £750.00 £750.00 £750.00 £5,250.00
Raffles £200.00 £474.17 £1.00 £675.17
Grants £8,000.00 £2,667.00 £10,667.00
Refunds £132.60 £132.60
SUBTOTAL £0.00 £8,200.00 £0.00 £0.00 £132.60 £474.17 £1,150.00 £0.00 £1,500.00 £1,388.57 £750.00 £3,418.00 £750.00 £17,763.34
Expenditure B/F April May June July Aug Sep Oct Nov Dec Jan Feb Mar Totals
Utilities
Calor Gas £10.30 £10.30 £10.30 £1,143.06 £1,173.96
Eon Electricity £18.28 £27.20 £33.76 £20.62 £31.04 £36.07 £46.25 £41.31 £40.96 £59.79 £77.06 £52.05 £484.39
HQ Maintenance £239.07 £759.34 £588.78 £21.60 £261.80 £1,870.59
HQ / Leader Insurance £1,654.15 £1,654.15
Non Domestic Rates £86.25 £86.25
Water Plus £27.89 £27.89 £27.89 £27.89 £27.89 £27.89 £27.89 £27.89 £57.15 £57.15 £57.15 £394.57
SUBTOTAL £0.00 £46.17 £1,958.61 £61.65 £48.51 £828.57 £63.96 £74.14 £165.75 £40.96 £705.72 £155.81 £1,514.06 £5,663.91
Bank Charges £5.00 £5.40 £10.40
Bonfire Night £90.46 £90.46
Camps £1,391.39 £1,391.39
Capitation £3,533.40 £3,533.40
Christmas Party £80.96 £80.96
Equipment £772.55 £43.78 £38.38 £854.71
Gang Show £188.50 £188.50
Hut Improvements £6,100.00 £6,100.00
Uniforms / Badges / Neckers £9.80 £47.00 £16.10 £340.13 £60.00 £700.07 £1,173.10
Parking Fines £61.50 £61.50
Professional Fees £542.00 £57.00 £599.00
Stationery £92.10 £92.10
Swimming Gala £250.00 £55.00 £305.00
Thank You's / Memorials £30.99 £41.88 £72.87
SUBTOTAL £0.00 £803.54 £542.00 £0.00 £9.80 £90.78 £6,116.10 £1,823.62 £90.46 £413.38 £881.41 £60.40 £3,721.90 £14,553.39
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Page 1 8th Coventry Scouts Group Income and Expenditure 2021-22 **----- Start of picture text -----**
Balances In Hand @ 31st March 2022
Group
HSBC Bank £0.00
Natwest Group £22,300.16 £22,300.16
Santander Bank £0.00
Petty Cash £0.00
France Fund £4,539.43 £4,539.43
SUBTOTAL £26,839.59 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £26,839.59
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Bank Reconciliation - Group
Income not included by bank Expenditure not cleared by bank
Beavers Capitation £984.00 Squirrels Grant to Scouts £100.00
Cubs Capitation £1,128.00
Scouts Capitation £1,152.00
Beavers Gangshow £110.50
Cubs Gangshow £110.50
Scouts Gangshow £178.50
Scouts Survival Camp Expenses £607.78
Bonfire Night Fundraising £58.62
Total income not cleared £4,329.90 Total Exp not cleared £100.00
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|**Group I&E Balance in Hand as at 31 March 22**
**Plus Income not included by bank**
**Less Expenditure not cleared by bank**
**NatWest Group Bank Balance as at 31 March 22**|**£18,070.26**
**£18,070.26**
**£22,300.16**
**£4,329.90**
**£100.00**| |---|---| Page 2 ## **8th Coventry (St Nicholas) Scouts Group Receipts and Payments Account for the Year ended 31st March 2022** **----- Start of picture text -----**
Income Expenditure
Balances @ 31st March 2021
Group Group Expenses
HSBC Bank £21,490.12 Calor Gas £1,173.96
Santander Bank £0.00 Eon Electricity £484.39
Petty Cash £0.00 HQ Maintenance £1,870.59
Scout Camp Fund £4,539.43 HQ / Leader Insurance £1,654.15
£26,029.55 Non Domestic Rates £86.25
Waterplus £394.57
Badges, Uniforms & Neckers £1,173.10
Bank Charges £10.40
Bonfire Night £90.46
Income Camps £1,391.39
Bonfire Night £491.57 Capitation £3,533.40
Christmas Raffle/Fundraising £621.17 Christmas Party £80.96
Insurance Claim £400.00 Equipment £854.71
Playgroup Hut Hire £5,250.00 Gangshow £188.50
Raffles £201.00 Hut Improvements £6,100.00
Grants £10,667.00 Parking Fines £61.50
Capitation Refund £132.60 Professional Fees £599.00
£17,763.34 Stationery £92.10
Swimming Gala £305.00
Thank You's / Memorials £72.87
£20,217.30
Subs Paid to Group Group
HSBC Bank £0.00
Beavers £984.00 NatWest Bank £22,300.16
Cubs £1,128.00 Petty Cash £0.00
Scouts £1,152.00 Scout France Fund £4,539.43
£3,264.00 £26,839.59
Total £47,056.89 Total £47,056.89
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## **Welcome** ## **to the** # **8th Coventry Scout Group AGM** 1 ## **Contents** - Agenda (page 3) - Mins of Previous AGM (pages 4 to 7) - Group Accounts (pages 8 & 9) - Chairman’s report (page 10) - Squirrels report (page 11) - Beavers report (page 12) - Cubs report (page 13) - Scouts report (page 14) - UK and Group scouting structure (page 15) - GSL’s report (pages 16 & 17) - GSL’s priorities (pages 18, 19 & 20) - A.O.B (page 21) 2 Coventry scout Group Annual General Meeting- 8th Coventry Scout Group Sunday ity July 2022 at 3pm AGENDA Chairman's Welcome and introduction to attendees and Honoured Guests •Prayer- Led by Viv Phillips-Parham • Apologies To approve the Minutes of AGM (need the datel Chairman's Report Les Hadock Treasurer's report 202112022_ To consider adoption of accounts Adam Carev Nomination of Chairman by Steven Adarns Election of officers= Treasurer. Nominee Adam Carey (standing unopposedl Secretary_ Nominee Wendy Smyth Istanding unopp05edl Committeeifrustee5. The existing Committee 15 composed of Section Leader5. Fundraising Secretary. Nominee Yvonne lones Istanding unopposed) Maintenance Manager. Nominee Danny Morton Istanding unopposedl Quartermaster. Nominee Glynn Edwards lstanding unopposedl Election of new officer posts=. Parental representative5. To declare interest at this point. Section reports~ Squirrels, Beavers, Cubs and Scouts. Group Scout Leaders Report steven Adams Remarks from Honoured guests. • Remarks from parents_ Chairman's closing address Chairman. Minutes of the 8 Covent Scouts Annual General Meetin held on 9 Jul 2021- via Zoom Welcome Les bvelcomed everyone and thanked them for attending. enin Pia er Opening Prayer given by Viv Phillips-Parham Andrebv Morris, Clive Bennett. roval of revious minutes - 15 December 2020 The minutes i'.'ere proi isionally approved at our committee meeling on 19 January 2021, but formal approval is required. Approved- Graeme Jones. Seconded - Caitlin Ball_ Chaimian's Re rt- Les Hadock We started the Scouting year in April 2020 in a national lockdown_ At that time we couldn't envisage a year with virtually no face to face meetings with the young people And yet that is exadly what ha pened. Several tirnes throughout the year Leaders. Assistants volunteers and the Group Executive committee planned and worked lowards a retum to face to face meelings. only to be prevented by an- other pave of Ihe pandemic and further periods of lockdown. In the background. work lo make Ihe hul Covid compliant was carried out. This included risk assessments to meet the ever-changing govem- menl guidance and physical work in the hut to fulfil the requirements of the risk a5sessmenls Our sections continued to meet regulady online via Zoom and the section leaders and assistants rose to the challenge of delivering Scouting via a totally new and different media. I believe our young peo- ple benefited by being able to maintain some contact during a very challenging year for us all. I want to lake this opportunity to thank our Leaders, their assistants. volunteers. the Group Scout Leader and Ihe Group Executive Comrnittee for all the hard work they have put in over Ihe year We musl nol forget that all these posts are voluntary and unpaid. and this has been a year like no other. Thank you for rising lo the challenge and all the hard work involved in rneeting il. Finally. I would like to thank all the young people for Iheir continued commitment to Scouting during this last year. Let us hope that 2021-22 is a better year for all_ Treasurers re rt-Adam Care A copy of the income and expenditure was emailed out with the AGM documents. We have not had lot of income except for the grants we have received from the council. if we had not had these we would have been in trouble as we have still had money going out A proposed budget has been put togelher for the forthcoming year and we need to get back to normal as soon as possible with regard to Subs We have moved banks and so opened new accounls for the group and sections which means the exec will always have visibility of the money in the bank for all sections. Hopefully vie will be in a good place when the new term starts in September with this. We were looking at having lo increase subs this year but due to the grants this will not be happening yel. Thanks to the leaders for getting the accounts to Adam quickly. Fundraisin re ort- Yvonne Jones. Good evening since officially lakn'ng on the role of Fundraising secretary al December's AGM I would like lo update you on iichat we have achieved so far. Leading up to Easter 20211 was given some Easter eggs and chocolates to use how I saw frt. I put together some Hampers and thought I would try a raffle slarbng off iiiith 50 numbers as I was not too sure how it would go. byell they sold very quickty so l increased the numbers lo 200 and l am very pleased to say they all sold making a fantastic £200 for the group Wanting to follow on with the Easter success I put together 2 summer hampers suitable for adults and children. this is being draym this evening and l am pleased to report we have made £350 on this raffle. Raffle drawn during meeting and adult hamper won by Simon Gibson and the child hamper won by Max. We have a nice heatthy start to a fund-raising prize cupboard, prizes cover a variety of things from al- cohol, Smelly sets to gadge15 for your electronics Our aim is to have Ihings at hand for section5 to use in fundraising events in the future. Therefore. can l ask parents to think of us if you have any useful prizes you no longer ipiant? The fund-raising committee cu￿entlY consists of just mel If any parentslcaiers would like to join me, I am happy to take your name and number. If anyone has any ideas for future fundraising, please let me know you can reach me at fundraising@8thcoventry.co.uk Thank you all for your continued sUPPOrt_ Please keep an eye on our new webpage for fubjre fund-raising events. ointment and Election of Committe Members- Steve Adams Chairman- Les agreed lo serve for another year Treasurer-Adam agreed to serve for another year Secretary- Wendy agreed to serve for another year The section leaders all said that they wanted to stand on the exec. Beavers - Caitlin Ball Cubs-wiv Philips-Parham Scouts - Ellis Bonser Fundraising Secrelary-yvonne Jones agreed to serve for another yea Maintenance Manager- Danny Morton co￿opled on as not at meeting Quarlerrnaster- Gtyn Ethvard5 agreed to serve for another year I the above will have voling rights at the exec meetings. All roles were proposed by Steve Adams voted on and unanimously agreed. If any parenls Ivould like to attendljoin the cornmittee. please let us know Ann has agreed to continue, Dawn and Darren not at meeting so vdill asked at the next exec meeting. Beavers Report- Malak (Caitlin) Report not yet received_ Cubs -Akela (Viv) During 2020 we met on Zoom and cubs attended on a regular basis. We sent out craft packs and had quizzes. scavenger hunts. cooking and badge Yiork. During November and December we sent out craft packs for Christmas ￿Teaths, Christmas cards, gift tags and crackers. In January 2021 the cubs did camp layoLrts and spot the difference quyzzes, played bingo and battleships on zoom. They also made valentine cards. February and March saw beavers transferring to ojbs and working on their membership award. We did a skills night and a saints day quiz, Kim's game and a scavenger hunt on zoom. The first face lo face meeting of cubs was on the 21:, April in the hut and we made knights key rings and had a wobble board competition. Finally cubs started on the gardeners badge and had hvo pots to take home to raise runner bean5 and sunllowers They also planled a small wld floNver garden at the back of the HQ. Five cubs have achieved their Chief Scout Silver award before they transferred to ScouLs_ We Have 15 Cubs at present. Badge5 Awarded this year . 3 World Challenge. 3 Personal Challenge. 2 Skills. 3 Ouldoor challenge, 1 Astronomer. 3 Digital ciltzen. 3 joining in. 2 DIY. 2 Gardeners. 2 nights away (10). l am so pleased that we have been able to keep cubs doing during the pandemic and that is because ofthe dedication on my leadership team and l arn so grateful to them. Thank you Scouts - Ellis So. as ive are all aware il has been a va5tty different year sadly due to COVID ivhich has affecled us all so at the beginning of 2021 we were back to doing online virtual scout meetings. We started off by doing the World Faith badge with our special guest Gavin who we cannot thank enough for helping us. We folloNved that by carrying out the Environmenlal Conservation badge and then lalking about disa- biliiy awareness. In Feb￿￿ry we also decided to throw a Nirtual cary was a great eXp￿￿nCe *there we set the ts h)ts of ￿[¥rtIeS to keep them adive c£rfnplele a lot of badges even thcx1￿ we were not atle to meet in ￿rSOn. whKh was great. We also had 20 sccxfts join us foc the virtual which was bvety to see. t￿ring March we ￿Tried on wilh (￿r online meetir#Js by talkn"Thg abolrt h(M important diet and sleep for eVery(￿e and the dwgers of smc&ing, thnkirvJ and alcohol. Thankfully. lo eVery(￿e enioymenL in Aw"1 we wtre tyad to resume rnee￿.￿g ba(* face to face whKh was briliant to see everyone again p￿￿)n. wI￿n we came bacA. did the physul ￿t￿ty bath32 which Th¢*4ed 4 cnnseculive weeks of vari(￿S exercases. was a brt of a st￿k to the syatem for some of our s￿UlS txrt ew>yed al the sarne. Over Ihe easter holKlays were able to buy sm brarKI41￿ scout tents ￿e bigger and better then our old ones. a￿j we are al exuted to use on a w4)er cary. Bul m Ihe me￿￿lMo, Ihe k￿$ lo rmtch them Fnday nyht and they look greaL In May we were abbe lo M>rk on our adventu￿1sUrVIva skills ￿￿1 leath the kKls ho Ln ￿000010 000 tsoo coo LTh NC Lno u J VJ JfL hairmans Re ort 2021-22 We started the year slill suffering from the controls on meeting face to face still in place due to the pandemic. Meetings continued online until the end of July. However the group bank account was in a healthy state due to a number of rate iebate grants. This enabled the Executive committee to plan some improvement work on the building. A risk assessment was carried out to identify the priority improvements needed. The first stage was the removel of the Calor gas spaceheater and the installation of a central heating system. This was compleled in time for retum to face to face meetsngs from September. The project is ongoing We also had a setback when, in August, two joyiiders m, managed to drive their car through the metal boundary fence and into the hut wall. This damaged Iwo concrete pillars and some of the wall panels. Fortunately we were covered by our building Insurance and repairs to the building were completed over the Christmas break. At the beginning of the year we were approached by the playgroup based at st. Francis of Assissi Church hall. They asked if they could relocale to the hut, using it from 8a.m. to 4p m. Monday to Fnday, Term time only The executive commrttee debated the request and a decision was made to tnal for one year initially. The Auturnn tetm saw the creation of the new Squirrels section designed for 4ffj year old children, whish has been a great success and now has a waiting list. During the second half of the year we have had several well attended parade seNices at St. Nicholas Church, including Remebrance Sunday My thanks go to Fr. Andrew for his entertaining sermons and to all who attended these serrfices. Over the year, all sedions have grown to near capacity, which only demonstrates the hard work being done by the Section leaders and their assistants. I iecognise that they are all volunteers and put in many hours over and above those spent at their relevant meeting nights. Without them Ihe 'th simply could not exist. My thanks go out to them andalso lo the members of the ExecutNe committee for all they do in keeping the 8th Coventry Scout Group running. Thank you all. Les Harlock Chairman. io uirrel's AGM re ort Well, what a busy six months we have had! Numbers have rocketed to 27 Squirrels joining us for our weekly meeting with 10 more on a waiting list for children waiting to become 4 years old. We have had Ewa join us as a sertional assistant and Alex as an assistant leader, making our numbers currently 4 leaders and one young leader. We also have leaders from the Beaver sertion come down to help. I would like to thank all the leaders who have giving up their time to make Squirrels such a success. As always, if any parents would like to join the Squirrel team and would like more information, please see myself or Sam. The Squirrels have gained several badges including Stage one Emergency aid, local superhero, Story time and brilliant builder, which we couldn't have done without help from fellow scout leaders and visitor from outside companies. We have been on a trip to Aldi to learn about where food comes from, attended the Bablake district Day, joined in on church parades, and had our own St George's Day celebration and Jubilee tea paty. We raised some money alongside the Beavers for the Ukraine Appeal with a coffee morning and been to the cinema to see Buzz lightyear. We are finishing our first term with a stomp and family picnic. Lastly, I would like all the parents for their lovely comments and messages either via our Parents WhatsApp group, the Squirrels Facebook page, or emails. Like l always say, we would not have a Squirrel Drey without the commitment from the parents bring them down every week and putting up with our mad ideas. Many Thanks Deborah (Bumblebee) and Samantha (Butterfly) li Another fantastic year for Beavers at the 8th! Beavers have worked so hard this last year to earn their chief scouts bronze awards. l am so proud to present some of our section with these awards today. Our program has covered a little bit of everything thi5 last year, froffl books and banana5, to first aid and fires, thankfully not at the same time! We enjoyed our group camp in October, many memories were fflade and for some of us, our first night away from home was spent with friends, In the winter month5 we looked at remembrance and the importance of remembering, We collected items for our community and enjoyed festive activities as a section, and as a group. when we returned in January, we visited our local library, we had a wonderful visit from Fr, Andrew, and learnt all about mindfulness and how important we are. We enjoyed a very competitive sports night, and watching our friends in the Gang Show, We started back after easter with a camp, and spent 2 wonderful nights at Rough Close, doing activities all based on Roald Dahl, the camp was a huge success with many requests to do it all againl Our most recent term focused on our collectors, hobbies and Communicator badges, as well as celebrating the platinum Jubilee. We held a tea party to celebrate and say thank you to our leaders and familie5 for their hard work across the last year. We're finishing the year with a visit from the police, a big water games night, and picnic with the squirrels! A big thank you to all parent5 and carers, the squirrels, cub5 and scouts leadership team5, for your hard work in the group, and to the executive committee for your hard work behind the scenes. And Finally, to my leadership team, Deborah, Myfanwy, Kim, Mia, Sam and Alexi, thank you for your support and passion for our section, I would not be able to do this without you. Have a lovely summer! 12 CUB REPORT 202V2022 In April we celebrated StGeorges dayand made'shrinkleg keyringsand hehj a joustingtournament on wobbSe boards.The nextweekwe startedthegardeners badge, planted sunfbwerseedsand planted4 tubsof fk)wersoutS￿ethe hut. We have completed Road safetybadges,Artist, Pioneering and backwardscookin& rope making and knotting. Had a day at rough close duringthe school holhjays. Cubs had a walk overcoundonwedge and finished in the park on the swingsetc. Cubscompleted first Stage l and 2.Worked on Skills Challenge Badges. In Novemberwe d￿the fireworkcode and madefirework pictureswrth scraperfoil boards. We boked at scoutingduringthewar and attendedthe RemembrarKeServKe atST NKholas. Cubs had a Penny Partyto raise moneytobuy selection boxesforthe Coventrycty M ission, whowill give themto underprivileged children forchristmas. We raised £77 at the party sowere able to buy70 boxes. The cubs attendedthe Distrirt SwimmingGala and weresuccessful. Christmassawus completingthe Chefs badge and making Mince pies most of which were eaten ontheway home I WE completedthe Disabilty Awareness Badge. Nextweek practisedtrackingsignsand iced them onto biscurts. Celebrated Chinese Newyear. Enteredthe DistrKt Painting CompetitKJn which we won, and a teamof 4 tookpart in the Craftcompetrtion but someone shouldtellthe cubs that a bungabw is onty single storey- ourswas enormous! In February, 18 cubs wenton carnp in the Norton Cabin and we made rt a challengeweekend. Pancake Day inVo￿ed morecookingand eating. Motherfsdaywas a dayforcraft and our last day in March saw us watching theGangShow at the BelgradeTheatre, Ivsbeen a busy yearbut hopeful an interestingoneforcubs. I could not do this rf rt wasn'tforthededication of my fellow leaders and Ithankthemverymuch. WE have 21 cubsat presentand4 cubs havetransferredto scoutsduring theyear. Fortheyear 2V22 we havegiven outll gardenerfs badges, 12 pioneerin& 17 nights away, 16 first aid level 1&2. 3 digrtal crtizen, 7 Swimmin& 22 disabled awareness, 9artist, 21 home safety, I equestrian, I martial arts. The Challenge badgesare not qurte completedyet. Viv Phillips-parham, 8" Cub Leader. 13 Covent Scout Troo A.G.M 2021-2022 Re Another year has come to an end. and it has been a greai year for the Scoul section, which has grown strength to strength. We started back in September with 26 members where we improved the Scouts map reading and navigation skills. We also spent tivo weeks doing the first aid badge and two weeks doing the DIY badge as well, teaching the Scouts important life skills. We managed io do a loi of overnight stays as well induding Spark's survival camp and the 8" Group camp which %ve all had great turnouts for. and everyone had an amazing time. As November came around, we also had our annual Remembrance Day sleepover and slvim up at Bedworth swimming baths with the beavers and cub section. This wa5 shortly followed by the annual District Swimming Gala which was great as we retained the trophy so well done to everyone involved. We ended the year by taking all the scouts bowling and they all had eat time. As the New Year came round. we taught the kids fire lighting skills and had Father Andrew talk to the Scouts about Faith. which we are hugely grateful for. We also got the Scout5 to start their personal challenge badge and after the February half term we covere(I Internet safety and the Scouts to do the Model Maker badge at the Warhammef shop which all the kids enjoyed. We ended the term by covering some more map reading before taking all the scouts on a night hike round Radford without too many issues thankfully. In April we took all the kids to see the annual Coveniry Scouts Gangshow. which for qutte few of them was their first ever time seeing it and it bvas a fun night. We then spent the beginning of the temi going over basic scouting skills and showing them ho%v to put up and take dotsvn the tents to prepare for our next camp tsvhere we took the kids to Fox Covert5, which was a new site for all of us to vis.rt which was someihing new for everyone. We also had the St. George's Day parade which was great to see all the kids smartly dressed representing the Eroup. The Big Walk also took place where we had a good turn out and was great to see so many help fundraise for the section. Our next camp came up and it wa5 the Bablake District Camp which was the first for a very long ts"me. so it was very much anticipated and something all the scouts Ihoroughly enjoyed. Working towards more challenge badges we helped the community out by going down to Moseley Primary School to help plant trees and do some litter picking. Thanks to Captain we've had lots of fundraising to help fundraise for France tsvhich is very much appreciated. We look the patrol leaders and assistant patrol leaders on to a Joint Scout camp with the 42" to earn their expedition badge, it was great to link up with other scout groups %vithin the district. The past feiv couple of weeks 4ve t¢)ok the Scouts Canoeing on the canal basin and they all seemed to enjoy it and something we hopefully can do again in the future. As we have had full actiorFpacked programme the past year, l am pleased to announce we have awarded 239 badges with 72 still to be handed out, taking the total to over 31X) badges! This all could not have happened with the hard work that all the Scout Leaders have into this section. and I want to thank each one of them for everyrhing. The Scour section are in a strong position. and l am lookn-ng forward to more adventures over the next year. 14 ## **Structure of Scoutng in The UK.** ## **Structure of Scoutng/Executve at the 8th Coventry.** 15 SL'S report Juty 2022 Another AGM, I con't believe it's teen 18 months since the last one. and its t￿￿ what they say that Yimes flies when you're havirbg fun" and l)oth the leadef5 and ouryoung people have cerrainty been havirE thoL What an amaing 18 monrhs it has since last AGM in back in 2021. It ts wonderful to see everyone (￿nIng ba¢* together after that dreadful lockdown and not only are the leaders, but the scouters are also filled b renewed enthusiasm for gettine back to scouting and li¥inE in a world full of friends and fun. All sections have managed to squeeze in numerous camps, walks. badge prcerammes, events and compeiilions. IVS been a turbulent 18 n)onths since taknng on the role of GSL but also a very revéarding one_ From the bathes with the car park, parking fines and the damage to the building, to the amazing group camp. group bonfire nighl various district competrtion5 and the opening of our newest section of our ever gro%ving group our Squirrel'5 Dray. I think the biggest achievement the group has made since the last AGM is hoiv we have all grown in numbers as well a5 leader5, however we Still aren't quite there yet Where many groups aUOSS the D￿"(t suffered during the Ic(kdown with the105s of young people and adult helpers, The amazi￿ team of leaders I have the pleasure of working wtth all stepped up. They sent out activity packs, did zoom events, online competNions all wlth the aim of keeping our young people engaged. Aj￿ this in tum saw our numbers not only remain stable. also in some sections increase. After the recent census our numbers have grown significantly by 237% including our leadership team. However we cannot stand still_ We do still need more help. In accordance to P_O.R and our legal ratio quotas we llill need regular volunteers to help support in our younger sethons, as I would hate to turn any young perx away rf we didn't have the leadership capauty to continue to offer our amazing 5COUt programme. If you feel you offer anytime, help or support. then please do let me know, or approach any of the Section leader5 and talk to them. l am pleased to announce that the group is still well resourced and financialty sourKI, We cofitinue io raise money for the purpose of rewardinE our young Foople, and my heartfelt thanks goes to Yvonne for all the hard work she has gone to over the last year and a half to ensure that money does indeed come in to allow your children to attend free group camps. and to buy all the badges the scouters earn wiihout rc costing the Sections from their subs. And most imForrantly io help towards our Support Fund which is there to hdp fund anyone who is in financial difficulty. So please never think that your child has to miss out due to financial conAraints. To find out more, please approach one of your seaion leaders_ This can be for a number of reasons. so please do come and speak to us_ I have updated my group pr?orities that15et out 18 months ègo. and I have highlighted a few key priorities moving forward. which I hope will show you the direction l intend to steer the group towards over the next 12124 month5. If you have any questions then please do fed free to speakto me afterwards. Gift Aid and O.S.M Gift Aid is one of the area where we have ler ourSe￿e5 down significanty. This is free money that we can claim back from the tax man. and can have a mossive impaa on our funding situation_ Some groups who afe smaller than ours have daimed up to £2,300 each year just by completing a fom. and moving forward thi5 15 now my top priority. From September. every current parent of young people we have on roll. as well as any new youne people joining the group as a new YOU￿ person will now each be given our ￿elcOMe Pacv. Inside this is a -grft aid form. that we need you to fill out and send back. Even if you have already th)ne this in the past, we are starting a fresh. This is money we must claim, as we are missing out signthcantty. so with your help, we can start boosting our funds 50 we can offer more. do more. and ￿pefullY reduce the overall costs of events. Also, we are PaVinE a yearty fee for using O.S.M whith is our online scout manager system for ￿(ord kee￿nE, ba¢Jge recordings and our main cornmunicating tool for contatt you. This is also a much underutilised resource and on recent checks ￿e have a significant amount of information missing for our young people. Amd in the days of G.D.P.R and the legality that surrounding data, %ve need a reboot and updaie. 16 Therefo￿ also inside the-welcome Pack- we have a variety of data infofmation sheets that we need you to re fill our. even rf you have already done this. so That we can ensure that we hold Ihe most recent and up To date inforniation on your children_ This will olso help with our census. and reduce the amount of permission forms that go out. it will now all be held centrally. and securely. l urge every one of you to log onto the parent portal rf you haven't done so already and use this as the main area of retrieving information, ond a150 informing u5 if Your child can or cannot allerbd event5_ 1 am aware that there are lots of communication channels such as what￿pp groups, and tsce book pages. all of which l am opposed to. but for any information about events. programmes. questions or queries. your first rM)rt of call shotsl(J be and will be O.S.M and Parent Portal. If you haven't signed up to it yet. then please speak to one of your section leaders and get yourself logged on. It has been a wonderful and fantattic year. and l get a great deal of pride when I call myself the Group ScoLrt Leader of the *.'. Coventry Scout Group_ l am realty proud of each and every one of our young people and l am extremety lucky to have such a great team of leader5. Our young people could not do what they do rf ir wasn't for the dedicaTion. hèrd WOTk and commitment these people have to run thelr sections and th￿ I say a massive thank you_ l am also very Ivcky to have a EreaT executive commtttee. Who thankfulty have all aEree(l To stay on next year! Thev not only keep me in check. but also keep me Erovnded. ensurinE that all decisions taken are in the best interest of your young people. WithoLrt them. and their bocking we wouldn't be as great as we are. so again I thank them deeply fortheir support. wisdom and guldance as we carry on Into the next year. To end, I would like to share with you something that that 15aid to someone once when they asked me.what is it that scoutirvd actual Ooe5~ and I replied -we we our young people the chance5 that schools don't. and in Some cases we do it even bettert and that ladies an(J gentleman rs comin£ from a school teacher himself. Your5 in Scouting Skip. 17 (L w 18 J w ty C w c 19 20 Any Other Business 21 ## **Dates for your Diary** Friday 29th July—Quiz Night—7PM Friday 12th to Friday 19th August—Scout France Trip Saturday 8th October—Scout District Trolley Race Saturday 5th November—Group Bonfire Night Saturday 12th November—Group Swimming Badge Event Sunday 13th November—Group Remembrance Parade Saturday 19th November—Group District Swimming Competition Saturday 10th December—Group Christmas Party 22 ## **Subs for Scoutng at the 8th** As you are aware, you child is signed up as a scouter at the 8[th] Coventry, and whereby we have a monthly subscription fee, the misconception among most parents is that you only need to pay for the weeks or months that you attend. It may not have been explained clearly to you when you signed up, but the subscription fee is actually an annual fee of £110:00 for the year, and as we meet officially for 11 of these months we require our parents to pay a monthly subscription of £10:00. We understand that some people prefer to pay weekly, and other parents prefer to pay monthly, and where we are trying to encourage all of our parents to pay electronically, we are still happy to accept cash payments where it is easier for the parents involved. From that £110:00 we need to pay our capitation costs to scouting headquarters which is £45:00 a year, plus our usual running costs such as gas, electric, rates, water etc. If parents fail to pay their £10:00 per child per month, this then means we have to use our fundraising monies, and activity money to recoup what is not paid from the parents. ## **Where to pay your subs:** **Squirrels— Squirrels Section** **Sort Code—52-30-02** **Account Number 30001412** **Beavers—Beaver Section** **Sort Code—52-30-02** **References:** **Your child’s surname and the word SUBS** **Account Number 29955130** **Cubs—Cub Section** **Sort Code—52-30-02** **Or your child's surname and the word CAMP (etc)** **Account Number—29955149** **Scouts—Scout Section** **Sort Code—52-30-02** **Please ensure you pay into the correct account in regards to the section your** **children are in. Many thanks.** 23 ||**Name**|**Role**| |---|---|---| |1|JennyPhilips-Parham|Ass. Cub leader| |2|WendySmyth|GroupExec| |3|Glyn Edwards|GroupExec| |4|Steve Adams|GroupScout Leader| |5|Luke Packham|Ass. Cub Leader| |6|Helen Simmons|Ass. Cub Leader| |7|Viv Philips-Parham|Cub Leader| |8|Nigel Philips-Parham|GroupHelper| |9|Mike Hadley|Ass. Scout leader| |10|Sam Hill|Ass Squirrels leader| |11|Eva Adams|Ass. Scout leader| |12|Yvonne Jones|Ass. Scout leader| |13|Ellis Bonser|Scout Leader| |14|Simon Gibson|GroupExec.| |15|Nick Weaver|Ass. Scout Leader| |16|Kim Martn|Ass. Beaver Leader| |17|Caitlin Ball|Beaver Leader| |18|DannyMorton|Maintenance Manager| |19|Michelle Cardwell|Admin| |20|Sarah Miller|Explorer Unit Leader| |21|Scot Morgan|Explorer Unit Leader| |22|MyfanwyTregowyn|Ass. Beaver Leader| 24