Independent examiner's report to the trustees of I" Healing Scout Group I report to the trustees on my examination of the accounts of the I" Hea￿n9 Scout Group for the year ended 5" April 2022. Responsibilities and basi5 of report As the charity trustees tsf the I" Healing Scout Group you are responsiblo for the preparation of the accounts in accordance with the requirements of the Charities Act 20111.the Art'l. I report in respect of my examination of the I" Healing Scout Group accounts carried out under section 145 of the 2011 Act and in tarrying out my examination I have foLtowed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act Independent examiner's statement I have completed my examination. I confirrn that no material matter5 have come to my attention in connection with the examination giving me cause to believe that in any materi31 respect.. accounting records were not kept in respert of the I,: Healing Scout Group as required by section 130 of the A¢ t.. or the accoLtnts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn In this report In order to enable 3 proper understanding of the accounts to be reached. Signed.. CC&>￿- Name.. Fielevant professional quabfic3tion or membership of profos5ion31 bodie5 lif anvl.. rCA Address.. cXocKd, -Hc>ltLn Hoor, H&tcJ 211(olLL . Date.. 1st Healing Scout Group (Charity no. 702854) Receipts and Payments Account For the year from 6th April 2021 To 5th April 2022 Receipts and payments 2021122 Restricted funds 2020121 Unrestricted funds Total funds Total funds Receipts Donations, legacies and similar Incom• Membership fees Sub total 2,133 2,133 2,133 Grants NELC- COVID Assistance 10,667 10,667 NELC- Wolds Funding Children in Need 1,500 12,000 5,000 2,550 21,050 1,500 12,000 5,000 2,550 31,717 Clubs in Crisis Xecco Limited Sub total 10,667 Fundraising èvènts Igrossl Sale of Table Tennis Table 75 75 Sub total 75 75 Total Gross Income 12,875 21,050 33,925 Asset and investment sales, etc. Total receipts 12,875 21,050 33,925 1st Healing Scout Group (Charity no. 702854) Receipts and Payments Account For the year from 6th April 2021 5th April 2022 Receipts and payments 2021122 Restricted funds 2020121 Unrestricted funds Total funds Total funds Payments Charitsble Payments Membership subscriptions paid on 496 496 Youth programme and activities Rates 121 121 154 1S4 Electricity and Gas Insurance 405 405 448 659 659 659 Repairs and Renewals Materials and equipment Printing and photocopying Contribution lo camp costs Uniforms 415 13,002 91 13,417 91 106 106 23 62 62 257 257 Finance Ch8rges- Zetlle Cleaning Poppy Wreath 22 22 61 61 23 25 25 Sub total 2,659 13,093 1 5,752 1,316 Fundraising expenses Sub total Total Gmss Expenditure 2,659 13,093 15,752 1,316 Asset and investment Total payments 2.659 13,093 15.752 1.316 Net of receipts/(payments) Transfers between funds 10,216 7,957 18,173 1,316 Cash funds last year end Cash funds this year end 41 41 1,357 41 10.257 7,957 18,214 1st Healing Scout Group (Charity no. 702854) Receipts and Payments Account For the year from 6th April 2021 5th April 2022 ststement of assets and liabilities at the end of the year 5th April 2022 5th April 2021 Total funds Unrestricted funds Restricted funds Total funds Cash funds Bank current a¢counl 10,592 7,957 18,$49 80 Bank deposit account CashlFloats 80 80 205 205 120 Totsl cash funds 10,877 7,957 18,834 451 Other monetary assets Rates Paid in Advance 52 Electricity BLJdget Account Sub total 31 31 220 31 31 272 Investment assets Sub totsl Non monetary assets for Sub total Liabilities Accounts not yet paid Expenses incurred but not invoiced Loan - Gy & Cleethorpes District Scout Council 301 301 23 350 350 Sub totsl 6S1 6S1 682 Total net assets 10,257 7,957 18.214 41 The above receipts and payments account and statement of assets and liabilltles were approved by the Trustees on .1 2022 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by Signature Print Name h M Vv A TSiJtrJ Chair Treasurer Trustees Annual Report From 6[th] April 2021 – to 5[th] April 2022 ## 1 **Reference and Administration Details** Charity Name: **1[st] Healing Scout Group** Other names **None** Charity Number: **702854** Scout registration **10014020 (Compass)** Principal Address: **Poplar Park, Poplar Road, Healing, NE LINCS, DN41 7RD** ## **1.1 Trustees** Group Chair Group Secretary Group Treasurer Group Scout Leader Section Leader – Scouts **Helen Watson Vacant (Acting Helen Watson) Christine Overton Vacant (Acting Michelle Oldershaw) Phil Robinson** ## **Other Adult Members** Section Leader – Scouts Assistant Section Leader – Cub Scouts Section Assistant – Cub Scouts **Nathan Robinson Arthur Schultz Emma Taylor** Page 1 of 8 Trustees Annual Report From 6[th] April 2021 – to 5[th] April 2022 ## 2 **Structure, Governance and Management** ## **2.1 Governing Document** The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules (POR) of the Scout Association. ## **2.2 Group Scout Council** The Group Scout Council is the electoral body to which the Group Executive Committee is accountable. Membership of the Group Scout Council is open to: - Scouters - Group Active Support Managers and members - Colony Pack and Troop Assistants - Skills Instructors - Administrators - Advisers - Patrol Leaders - All Parents of Beavers, Cubs and Scouts - Any other supporters, including former Scouts and their parents, admitted by the Group Scout Leader, the Group Executive Committee or the Group Scout Council - the District Commissioners and District Chair are ex-officio members of the Group Scout Council. ## **2.3 Constitution** The Group is a trust established under the Policy, Organisation and Rules of the Scout Association. ## **2.4 Trustee Selection** The trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association. ## **2.5 Group Executive Committee** The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 2 independent representatives, Chair and Treasurer together with the Group Scout Leader, 2 District Commissioners and an individual section leader and meets 3-4 times Page 2 of 8 ## Trustees Annual Report From 6[th] April 2021 – to 5[th] April 2022 a year. Members of the Executive Committee complete ' _Essential Information for Executive Committee_ ' training within the first 5 months of joining the committee. The Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment. Members of the Executive Committee must act collectively as charity Trustees of the Scout Group, and in the best interests of its members to: - Comply with the Policy, Organisation and Rules of The Scout Association - Protect and maintain any property and equipment owned by and/or used by the Group - Manage the Group finances. - Provide insurance for people, property and equipment. - Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting recruitment, other adult support, and fund-raising activities. - Promote and support the development of Scouting in the local area. - Manage and implement the Safety Policy locally - Ensure that a positive image of Scouting exists in the local community. - Appoint and manage the operation of any sub-Committees, including appointing a Chair to lead the sub-Committees - Ensure that Young People are meaningfully involved in decision making at all levels within the Group - The opening, closure and amalgamation of sections as necessary. - And all other duties as set out in Policy, Organisation and Rules. ## **2.6 Risk and Internal Control** The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: ## **2.6.1 Injury to Leaders, Helpers, Supporters or Members** The Group supports compliance with the Safety Policy and ensures appropriate risk assessment; elimination, reduction and control measures are taken to reduce the likelihood of any injuries. In addition, through membership fees, the Group contributes to the Scout Association’s national accident insurance policy. ## **2.6.2 Damage to Buildings, Property or Equipment** The Group would request the use of buildings, property, and equipment from neighbouring organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Page 3 of 8 Trustees Annual Report From 6[th] April 2021 – to 5[th] April 2022 ## **2.6.3 Reduced Income from Subscriptions and Fund Raising** The Group is primarily reliant upon income from subscriptions and fundraising. The Group holds adequate reserves to ensure the continuity of activities should there be a major reduction in income. The committee could also raise the value of subscriptions to increase the Group income either temporarily or permanently. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments. ## **2.6.4 Reduction or Loss of Leaders** The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there were a reduction in the number of volunteers to an unacceptable level, then there would have to be a contraction, consolidation or closure of activities or sections. ## **2.6.5 Reduction or Loss of Members** If there were a reduction in membership of a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section. ## 3 **Objectives and Activities** The primary objective of the Group is that of the Scout Association generally, namely: ‘to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.’ ## The Values of Scouting As Scouts we are guided by these values: - Integrity - We act with integrity; we are honest, trustworthy and loyal. - Respect - We have self-respect and respect for others. - Care - We support others and take care of the world in which we live. - Belief - We explore our faiths, beliefs and attitudes. - Co-operation - We make a positive difference; we cooperate with others and make friends. ## The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: Page 4 of 8 ## Trustees Annual Report From 6[th] April 2021 – to 5[th] April 2022 - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. The activities of the Group are: - The provision of the Scouting programme for 6–14-year-old members Summary of the main activities in relation to these objects During the last year, Scouts and Cubs Scouts have taken part in a variety of activities to reinforce the Scout values. These include - learning to respect other people’s beliefs by learning about other cultures, learning how to take care of the local environment, and taking part in a litter pick in the local community, as well as learning how to care for others in an emergency situation by giving first aid and learning about fire safety. Activities require teamwork in patrols and sixes with members working together in problem solving situations. Activities have taken place indoors and outdoors including challenging activities such as orienteering, pioneering and hiking. ## **3.1 Public benefit statement** The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ## 4 **Achievements and Performance** ## **Key Activities and Performance** - Re-opened 1[st] Healing Scout Group following a 2+ year closure. - Ensured Scout hut was ready for re-opening considering fire, electrical, water, vermin, chemical, hygiene, first aid and outdoor safety with additional Covid-19 controls (2m social distancing, hand sanitising etc). - Opened Cub Scouts section in April 2021 with 13 young members, growing to 20. - Opened Scouts section in September 2021 with 13 young members, growing to 20. - Turned the Group’s finances around from a deficit position from the prior year to a surplus position via fundraising. - Essential repairs undertaken to the floor of the hut including replacing joists in part of the main hall, kitchen, toilet and store cupboard. - Established links with the local community including the Parish Council. - Recruitment of 4 Adults and 3 Young Leaders. - Active programme including camps, hikes, archery and climbing. - Represented the Group at the Village Remembrance Parade Page 5 of 8 Trustees Annual Report From 6[th] April 2021 – to 5[th] April 2022 - Several Activity badges and Challenge badges awarded via programme planning - 2 x Cubs achieved Chief Scout Silver Award ## **Objectives for the coming year** - Full Executive Committee membership including Group Secretary and Group Scout Leader - Retention of current Adults and Young Leaders - Recruitment of Section Leader – Cub Scouts and/or Assistant Section Leader – Cub Scouts. - Recruitment of Young Leaders - Open a Beavers Section - Community Engagement via an Open Event ## **Governance** The Executive Committee met three times over the year (April, June, December) with Leaders meeting more regularly for programme planning. The committee is in contact with each other regularly to take decisions as and when required. ## **Fundraising** - Group started the year with a deficit of £1,316 - Group ended the year with a surplus of £18,173 - Fundraising contributed £31,217 in the year ## **Building projects** - Buildings maintenance and repair costs amounted to £13,093 - Work was completed in February 2022 - Floor painting and vinyl fitting in the kitchen and toilet to be undertaken in April/May 2022. ## **Community engagement** Due to restrictions on large gatherings and social distancing rules throughout the last year, community engagement activities have been limited with no summer fayres, Christmas events or Scouts post. Any engagement has been done virtually via social media which has raised the profile of the group and recruited young members and adult support. Scouts and Cubs took part in the Remembrance parade in November 2021, representing the group with flags and by laying a poppy wreath at the cenotaph. This was pleasing to see as there has been no representation from 1[st] Healing Scouts since 2017. Page 6 of 8 Trustees Annual Report From 6[th] April 2021 – to 5[th] April 2022 ## 5 **Financial Review** ## **5.1 Reserves Policy** The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £4,950. The Group held reserves of approximately £10,877 in unrestricted funds against this at year end. This is above the level required for operating expenses. However, this can be explained by the fundraising activity over the last year and the need to undertake additional repairs and maintenance to the Scout hut in the next year - detailed in Section 6 below. ## **5.2 Investment Policy** The Group's Income and Expenditure is very small and as a consequence, does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low-risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. A budget of £100 per term per section has been agreed by the Executive Committee to support programme activities. Where there is surplus at the end of a term, the group will consider booking activities such as archery, climbing and caving to ensure that the programme remains engaging and supports the key objectives of the charity. ## 6 **Optional section for any future significant activities or major projects** Various projects have been identified for the Scout hut over the next year. These include: - - roof repairs - a new disabled access ramp - fluorescent tube lighting replaced for LED lighting - various minor electrical observations from the EICR to be addressed (e.g. update consumer unit for flame retardant material) - industrial grade vinyl flooring for the main hall. - longer-term it is hoped to upgrade the Scout hut building and quotes will be obtained to support fundraising applications. Page 7 of 8 Trnstees Annual Report From 6th April 2021 _ to 5th April 2022 Scouts 1st Healing Declaration The trustees decLare that they have approved the trustees report above. Signed on behalf of the charty's trustees: Full Name: Helen Watson Posttson. Group Chair Signature: Date.. JOL Full Name: Christine Overton Position: Group Treasurer Signature: Date: Page8of8