2025-03-31-accounts - Sheffield Sheaf District Scout Council

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Sheffield Sheaf District Scout Council Receipts and Payments Account

For the Year from 01/04/2024 to 31/03/2025

Receipts Membership subscriptions Less:Membership subscriptions paid on County Sub total: Net membership subscriptions retained Donations Legacies Gift Aid Other similar income Sub total:- Incoming funds Sailing fund distribution Other grants Sub total :- Grants Activities for generating funds Resources from charitable activities Other fundraising activities Other income Sub total: fundraising Building Society / Deposit Account interest SSRC Property Rent income Investment Assets / Dividends Other operational income / training funds Sub total: investment income Asset and investment sale SSRC Funds Transfer Total receipts	Unrestricted Restricted funds funds (£) (£) 49,791 - (39,167) - 10,624 - 316 - - - 315 - 299 - 930 - - - 5,183 - 5,183 - - - 49,647 - 2,229 - 3,499 40 55,375 40 223 1,581 1,904 - 12,088 - - 3,157 5,000 - 19,215 4,738 - 2,098 45,000 - 136,327 6,876 2024/25	Unrestricted Restricted funds funds (£) (£) 49,791 - (39,167) - 10,624 - 316 - - - 315 - 299 - 930 - - - 5,183 - 5,183 - - - 49,647 - 2,229 - 3,499 40 55,375 40 223 1,581 1,904 - 12,088 - - 3,157 5,000 - 19,215 4,738 - 2,098 45,000 - 136,327 6,876 2024/25	Total Funds (£)	Total Funds (£) 42,989 (63,629) (20,640) 15 - 2,235 - 2023/24
	Unrestricted funds (£) 49,791 (39,167) 10,624 316 - 315 299 930 - 5,183 5,183 - 49,647 2,229 3,499 55,375 223 1,904 12,088 - 5,000 19,215 - 45,000 136,327
		-	49,791	42,989
		-	(39,167)	(63,629)
		-	10,624	(20,640)
		-	316	15
		-	-	-
		-	315	2,235
		-	299	-
		-	930	2,250
		-	-	2,958
		-	5,183	6,623
		-	5,183	9,581
		-	-	323
		-	49,647	37,282
		-	2,229	1,557
		40	3,539	1,186
		40	55,415	40,348
		1,581	1,804	239
		-	1,904	2,605
		-	12,088	4,909
		3,157	3,157	4,225
		-	5,000	6,607
		4,738	23,953	18,585
			2,098 45,000 143,203
		2,098	2,098
		-	45,000

Total receipts	136,327	6,876	143,203	108,675

Charity No 702823

Sheffield Sheaf District Scout Council Receipts and Payments AccountRestricted

For the Year from 01/04/2024 to 31/03/2025

			2024/2025	2024/2025	2024/2025	2024/2025					2023 /2024
			Unrestricted			Restricted			Total		Total
Payments			funds			funds			Funds		Funds
			(£)			(£)			(£)		(£)
Adult support and training			2,322	2,322		-	-	-	2,322	2,322	4,705	4,705
Charity Payments			316	316					316	316	-	-
Sub total: Charitable payments			2,638	2,638		-	-	-	2,638	2,638	4,705	4,705
Operational costs			13,616	13,616		-	-	-	13,616	13,616	12,698	12,698
Utility costs			2,861	2,861		-	-	-	2,861	2,861	2,423	2,423
Other costs			4,811	4,811		-	-	-	4,811	4,811	4,672	4,672
Sub total: Support costs			21,288	288		-	-	-	21,288	288	19,793	793
Costs of generating voluntary income			-	-	-	-	-	-	-	-	-	-
Fundraising Costs			33	33		- 33	- 33	- 33	- 33	- 33	48	48
Charitable Activities & Youth program			53,673	53,673		-	-	-	53,673	53,673	33,571	33,571
Grants Made / (Refunded)			2,300	2,300		14,497	14,497	14,497	16,797	16,797	9,348	9,348
Investment management costs			-	-	-	2,289	2,289	2,289	2,289	2,289	3,068	3,068
Other Operational Expense			-	-	-	-	-	-	-	-	7,000	7,000
Equipment			38,500	38,500		-	-	-	38,500	38,500	-	-
Total Governance Costs / trustee expenses			1,187	1,187		267	267	267	1,454	1,454	6,331	6,331
Sub total: Fund raising expenses			95,693	95,693		17,053	17,053	17,053	112,746	112,746	59,366	59,366

Asset and investment purchases			29,300	29,300		-	-	-	29,300	29,300	3,289	3,289
Total Payments 148,919 17,053 165,972 87,153 Net of receipts/(payments) (12,592) (10,177) (22,769) 21,522 - - Cash funds brought forward 163,209 53,483 216,692 200,030 SSRC Cash Movement (11,500) (11,500) (4,860) ~~a~~ ~~9	~~ ~~a~~ Os ~~9	~~ ~~aOs~~ 9	~~a	~~
Cash funds this year end 139,117 Statement of Assets and Liabilities at the End of the Year ~~a~~Os ~~9~~						43,306 ~~	~~		43,306	182,423	182,423	216,692
Cash funds			173	173		- 173	- 173	- 173	- 173	- 173	183	183
Bank Current Account			48,629	48,629		3,981	3,981	3,981	52,610	52,610	47,783	47,783
Bank / Building Society / Brokers Account			15,227	15,227		33,048	33,048	33,048	48,275	48,275	52,626	52,626
SSRC			75,088	75,088		6,277	6,277	6,277	81,365	81,365	116,100	116,100
Deferred income			-	-	-	-	-	-	-	-	-	-
Other deposit accounts			-	-	-	-	-	-	-	-	-	-
Sub total monetary			139,117	139,117		43,306	43,306	43,306	182,423	182,423	216,692	216,692
Non monetary assets for charity's own use			36,879	36,879		-	-	-	36,879	36,879	9,274	9,274
Investment assets			250,000	250,000		172,074	172,074	172,074	422,074	422,074	421,899	421,899
Other debtors			11,500	11,500		-	-	-	11,500	11,500	5,000	5,000
Contingent liabilities and future obligations			11,500	11,500		-	-	-	11,500	11,500	5,000	5,000

The above receipts and payment and statement of assets and liabilities were approved by the trustees on xx/xx/xxxx (the date of the Executive Commitee meeting that approved the accounts) and signed on their behalf

Name Signature ~~Pe~~ Russell Wilks ~~a~~ David Hoar

Charity No 702823

Notes to Accounts

The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts

The Active Support Unit ceased officially at the end of November 2024

District Main facilitated the withdrawal of funds from Woodseats SSRC and paid the balances received over to Woodseats Explorers main charity account. During the course of this facilitation, £1,500 was not transferred. In addition, District Main intended to transfer £10,000 from Sheaf SSRC for cashflow purposes; however, this was mistakenly taken from Woodseats SSRC. At 31st March 2025, a total of £11,500 was due to Woodseats Explorers from District Main.

The following rectifications have been made in the 25/26 financial year:

£10,000 transferred from Sheaf SSRC to Woodseats SSRC in December 2025
£1,500 transferred from District Main account to Woodseats Explorer account in January 2026

Property Explorers facility 36-42 Helmton Road Sheffield 8 Valued at £250,000 by Simon McDonald on 28th October 2022.

Charity No 702823

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts 'Section A Independent Examiner's Report Report to the trusteesldirectorsl members of Sheffield Sl)eaf Distric,t Scout Council On accounts for the year ended 31 sl March 2025 Charity no.: 702823 Company no.: Set out on pages 1 to8 Iremember lo include Ilie page nLimbers ol additional sheplsl I report to the charity trustees on my examination of the accounts of the Above Charity ("the trust") for the year ended 31- Ilfjd,"e.li 21)25. Fesponsibilitie5 and l3asis of report As the charity trustees of the Trust, you are responsible for the preparatior of the accounts in accordance with the requirements of the Charities Act 2011 ( the Act.). Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible fc independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ("the 2011 Act.). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act. Independent examiner's statement I have completed my examination, I confirm that no material matters have come lo rny attention (other than that disclosed below ') which gives me cause to believe that- accounting records were not kept in accordance with section 386 of the Companies Act 2006; or the accounts do not accord with such records,. or the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that tk accounts give a 'true and fair, view which is not a matter considered as part of an independent examination; or .the accounts have not been prepared in accordance with the Charities SORP (FRS102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 0610212026 IER October 2018

Name: Gary Widdowson Relevant professional qualification(s) or body (if any): Fellow of Association of Chartered Certified Accountants Address: Unit 8, Acorn Business Park, Woodseats Close, Sheffield S8 OTB sec-.ion B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Giv• here brief dotails of any items that the examiner wishes to disclose. IER October 2018

Trustees' Annual Report for the period: 01/04/2024 to 31/03/2025

Section A	Reference and administration details
Charity name	Sheffield Sheaf District Scout Council
Other names the charity is known by	Sheaf District Scouts
Registered charity number (if any)	702823
HQ registration number
Charity’s principal address	Scout Headquarters
	60-68 Trippet Lane
	SHEFFIELD
	S1 4EL

Trustee Name	Office (if any)	Dates acted if not for whole year
Russell John Wilks	District Chair
Stephen PhilipWilkinson	Treasurer	Resigned 29/11/2024
David Hoar
Richard Garrett
Richard John Batley
Stephen Francis Winnard
David HedleyTuck
Richard Hollingsworth
Independent Examiner Investment Advisor	Henry Bramall & Co Rathbones	Unit 8 Acorn Business Park Woodseats Close SHEFFIELD S8 0TB 61 Napier Street SHEFFIELD S11 8HA

Trustees' Annual Report for the period: 01/04/2024 to 31/03/2025

Section B	Structure, governance and management	Structure, governance and management
Description of charity’s trusts
Type of governing document		The District’s governing documents are those of the Scout Association.
		They consist of a Royal Charter which in turn gives authority to the Bye
		Laws of the Association and The Policy, Organisation and Rules of the
		Scout Association.
How the charity is constituted		The District is a Trust established under its rules which are common to all Scouts.
Trustee selection methods		The Trustees are appointed with the Policy, Organisation and Rules of the Scout
		Association.
Additional governance issues		The District is managed by the District Trustee Board, the members of which are the
		‘Charity Trustees’ of the Scout District and which is an educational charity. As
		charity trustees they are responsible for complying with legislation applicable to
		charities. This includes the registration, keeping proper accounts and making
		returns to the Charity Commission as appropriate.
Policies and procedures adopted for:
The induction	and training of Trustees	The Committee consists of 3 independent representatives, Chair, Acting Treasurer
		and Acting Secretary, together with certain ex-officio members, elected members
		and those nominated by the District Lead Volunteer and meets every 4 months.
		Members of the Trustee Board are expected to complete 'Essential Information for
		Trustee Board' training within the first 5 months of joining the committee.
		This District Trustee Board exists to support the District Lead Volunteer in meeting
		the responsibilities of the appointment and is responsible for:
		The maintenance of District property;
		The raising of funds and the administration of District finance;
		The insurance of persons, property and equipment;
		District public occasions;
		Assisting in the recruitment of leaders and other adult support;
		Appointing any other sub committees that may be required; Appointing an
		Appointments sub-Committee and Chairman of that sub-Committee;
		Appointing District Administrators and Advisors other than those who are elected.
		Trustees consideration of major Risks and the system and
		Procedures to manage them Risk and Internal Control.
		The Group has in place systems of internal controls that are designed to provide
		reasonable assurance against material mismanagement or loss, these include 2
		signatories for all payments and comprehensive insurance policies to ensure that
		insurable risks are covered.
Section C	Objectives and Activities
		The Purpose of Scouting exists to actively engage and support young people in their
		personal development, empowering them to make a positive contribution to
		society.
		The Values of Scouting
		As Scouts we are guided by these values:
		Integrity: We act with integrity; we are honest, trustworthy loyal.
		Respect :We have self-respect and respect for others.
		Care: We support others and take care of the world in which we live.
		Belief: We explore our faiths, beliefs and attitudes.

Trustees' Annual Report for the period: 01/04/2024 to 31/03/2025

Co-operation: We make a positive difference; we co-operate with others and make friends.

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

enjoy what they are doing and have fun
take part in activities indoors and outdoors
learn by doing

-share in spiritual reflection

take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Summary of the main activities in relation to these objects.

Following the appointment of a new Lead Volunteer the district continues to provide through its constituent Scout Groups, an active worthwhile weekly programme of activities for young people aged 6- 25 years, led by adult volunteer leaders. First response (First Aid) and Safeguarding courses have been offered at regular intervals for all adult leaders by South Yorkshire Scout County.

The District manages a restricted fund arising from a legacy (The Brian Sellars Fund) which gives financial assistance to young people in the area of its operation towards the expense of worthwhile and character-building activities. The fund, in the first instance is used for Scouts and Guides but may be used for any youth in the area. A sub-committee of the District Exec is appointed to manage The Fund on a day-today basis. Rathbones are retained as Investment advisors for the fund.

Section C Public Benefit Statement The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Section D Summary of the main achievements of the charity during the year. A District Camp for all sections and Groups was held at Hesley Wood, attended by ten District Groups, Explorers and Active support. The District also organised District Carol Service. There were also activities put together, providing A Beaver Sleepover at Gullivers and the annual Survival Camp. All Cub and Scout Packs hold their normal weekly pack meetings. . Section E Financial Review Reserves Policy The District's policy on reserves is to hold sufficient liquid resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Trustee Board considers that the District as a whole should hold a sum equivalent to 12 months running costs, circa £10,000 in current

Trustees' Annual Report for the period: 01/04/2024 to 31/03/2025

account, accessible on-line. The District and its various sections' Income and Expenditure is generally small and as a consequence does not have sufficient funds to invest. The District has therefore adopted a low risk strategy to the investment of these funds which are held using The Sheffield Scout Resources Charity Investment Service. The Trustees are happy with the year end funds in line with reserves. Operating within with the District, The Brian Sellars Fund have investment funds managed by in Rathbones Investment Management

Section F Declaration

The Trustees declare that they have approved the Trustee’s report above.

Signed on behalf of the Charities Trustees

Signature Name Russel Wilks David Hoar Chair Trustee

Date: 11/11/2025