Sheffield Sheaf District Scout Council Receipts and Payments Account
For the Year from 01/04/2023 to 31/03/2024
| Receipts Membership subscriptions Less:Membership subscriptions paid on County Sub total: Net membership subscriptions retained Donations Legacies Gift Aid Other similar income Sub total:- Incoming funds Sailing fund distribution Other grants Sub total :- Grants Activities for generating funds Resources from charitable activities Other fundraising activities Sub total: fundraisimg Building Society / Deposit Account interest SSRC Property Rent income Investment Assets / Dividends Other operational income / training funds Sub total: investment income Asset and investment sale Total receipts |
Unrestricted Restricted funds funds (£) (£) 42,989 - (63,629) - (20,640) - 15 - - - 2,235 - - - 2,250 - 2,958 - 6,623 - 9,581 - 323 - 37,282 - 2,743 - 40,348 - 126 113 2,605 - 4,909 - - 4,225 6,607 - 14,247 4,338 - 58,551 45,786 62,889 2023 / 2024 |
Unrestricted Restricted funds funds (£) (£) 42,989 - (63,629) - (20,640) - 15 - - - 2,235 - - - 2,250 - 2,958 - 6,623 - 9,581 - 323 - 37,282 - 2,743 - 40,348 - 126 113 2,605 - 4,909 - - 4,225 6,607 - 14,247 4,338 - 58,551 45,786 62,889 2023 / 2024 |
Total Funds (£) |
Total Funds (£) |
Total Funds (£) 33,601 (27,486) 6,115 1,543 - - 253 2022/ 2023 |
Total Funds (£) 33,601 (27,486) 6,115 1,543 - - 253 2022/ 2023 |
|---|---|---|---|---|---|---|
| Unrestricted funds (£) 42,989 (63,629) (20,640) 15 - 2,235 - 2,250 2,958 6,623 9,581 323 37,282 2,743 40,348 126 2,605 4,909 - 6,607 14,247 - 45,786 |
||||||
| - | 42,989 |
33,601 | ||||
| - | (63,629) | (27,486) | ||||
| - | (20,640) | 6,115 | ||||
| - | 15 | 1,543 | ||||
| - | - |
- | ||||
| - | 2,235 |
- | ||||
| - | - |
253 | ||||
| - | 2,250 |
1,796 | ||||
| - | 2,958 |
- | ||||
| - | 6,623 |
8,727 | ||||
| - | 9,581 |
8,727 | ||||
| - | 323 | 598 | ||||
| - | 37,282 |
23,455 | ||||
| - | 2,743 |
3,010 | ||||
| - | 40,348 |
27,063 | ||||
| 113 | 239 | 108 | ||||
| - | 2,605 |
3,120 | ||||
| - | 4,909 |
3,345 | ||||
| 4,225 | 4,225 | 4,917 | ||||
| - | 6,607 |
6,500 | ||||
| 4,338 | 18,585 | 17,990 | ||||
| 58,551 108,675 |
||||||
| 58,551 | 58,551 | |||||
| Total receipts | 45,786 | 62,889 | 108,675 | 69,750 |
Charity No 702823
Sheffield Sheaf District Scout Council Receipts and Payments AccountRestricted
For the Year from 01/04/2023 to 31/03/2024
| 2023/2024 | 2023/2024 | 2023/2024 | 2022 /2023 | |||||
|---|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |||||
| Payments | funds | funds | Funds | Funds | ||||
| (£) | (£) | (£) | (£) | |||||
| Adult support and training | 4,705 | 4,705 | - | - | 4,705 | 4,705 | 372 | |
| Charity Payments | - | - | - | - | 224 | |||
| Sub total: Charitable payments | 4,705 | 4,705 | - | - | 4,705 | 4,705 | 596 | |
| Operational costs | 12,698 | 12,698 | - | - | 12,698 | 12,698 | 11,273 | |
| Utility costs | 2,423 | 2,423 | - | - | 2,423 | 2,423 | 2,095 | |
| Other costs | 4,672 | 4,672 | - | - | 4,672 | 4,672 | 6,024 | |
| Sub total: Support costs | 19,793 | 793 | - | - | 19,793 | 793 | 19,392 | |
| Costs of generating voluntary income | - | - | - | - | - | - | - | |
| Fundraising Costs | 48 | 48 | - 48 | - 48 | - 48 | - 48 | 409 | |
| Charitable Activities & Youth program | 33,571 | 33,571 | - | - | 33,571 | 33,571 | 27,948 | |
| Grants Made / (Refunded) | - | - | 9,348 | 9,348 | 9,348 | 9,348 | 18,100 | |
| Investment management costs | - | - | 3,068 | 3,068 | 3,068 | 3,068 | 3,439 | |
| Other Operational Expense | 7,000 | 7,000 | 7,000 | 7,000 | - | |||
| Total Goverence Costs / trustee expences | 6,130 | 6,130 | 201 | 201 | 6,331 | 6,331 | 2,914 | |
| Sub total: Fund raising expences | 46,749 | 46,749 | 12,617 | 12,617 | 59,366 | 59,366 | 52,810 | |
| Asset and investment purchases | 3,289 | 3,289 | - | - | 3,289 | 3,289 | 3,200 | |
| Total Payments 74,536 12,617 87,153 75,998 Net of receipts/(payments) (28,750) 50,272 21,522 (6,248) - - ~~a~~ ~~ |
~~ ~~ |
~~ | ||||||
| Cash funds brought forward 196,819 3,211 200,030 206,278 SSRC Cash Movement (4,860) (4,860) Cash funds this year end 163,209 53,483 216,692 200,030 ~~Oe~~ ~~ |
~~ ~~Oe~~ ~~ |
~~ ~~ |
~~ |
Statement of Assets and Liabilities at the End of the Year
| Cash funds | 158 | 158 46,951 116,100 - - 163,209 9,274 250,000 5,000 |
25 | 25 832 52,626 - - - 53,483 - 171,899 - (5,000) |
7,453 | 7,453 47,783 52,626 116,100 - - 216,692 9,274 421,899 5,000 |
201 | 201 | |
|---|---|---|---|---|---|---|---|---|---|
| Bank Current Account | 46,951 | 832 | 47,783 | 60,672 | |||||
| Bank / Building Society / Brokers Account | 52,626 | 52,626 | 805 | ||||||
| SSRC | 116,100 | - | 116,100 | 138,352 | |||||
| Deferred income | - | - | - | - | |||||
| Other deposit accounts | - | - | - | - | |||||
| Sub total monetary | 163,209 | 53,483 | 216,692 | 200,030 | |||||
| Non monetary assets for charity's own use | 9,274 | - | 9,274 | 257,370 | |||||
| Investment assets | 250,000 | 171,899 | 421,899 | 216,727 | |||||
| Liabilities | 5,000 | 5,000 | 5 | ||||||
| Contingent liabilities and future obligations | (5,000) | - (5,000) | - (5,000) | 29,019 | |||||
| The above receipts and payment and statement of assets and liabilities were approved by the trustees on 14/10/2024 (the date of the Executive Commitee meeting that approved the accounts) and signed on their behalf |
|||||||||
| Name ~~a~~ |
Signature ~~a~~ |
||||||||
| Russell Wilks ~~Na~~ |
~~Na~~ | ||||||||
| Stephen Wilkinson |
14/10/2024 (the date of the Executive Commitee meeting that approved the accounts) and signed on their behalf
~~a~~ Name Signature ~~Na~~ Russell Wilks Stephen Wilkinson
Charity No 702823
Notes to Accounts
The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts
District Received the Full Grant Distribution from Sheffield Sailing of £11,833. This then Distributed to City Districts Hallam. £2995. Don £2958. Norfolk. £2958 In District, £1,637 was paid to Andy's Training but is in dispute at the reporting date as the service was not received.
Property Explorers facility 36-42 Helmton Road Sheffield 8 Valued at £250,000 by Simon McDonald on 28th October 2022.
Charity No 702823
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesldirectorsl members of Sheffield Sheaf District Scout Council On accounts for the year endod 31st March 2024 Charity no.: 702823 Company no,: Set out on pages 1 to8 Iremember lo include the page numbers of additional shep151 I report to the charity trustees on my examination of the accounts of the Above Charity ('the trust") for the year ended 31. March 2022. Responslbilltles and basis of report As the charlty trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act.). Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ( the 2011 Act"). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act. IThe company's gross income exceeded £250,000 and l am qualified to undertake the examination by being a qualified member of linsert name of applicable listed body]]. Delete [ ] if not applicable. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention (other than that disGlosed below ') which gives me cause to believe that: accounting records were not kept in accordance with section 386 of the Companies Act 2006. or the accounts do not accord with such records. or the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. or .the accounts have not been prepared in accordance with the Charities SORP (FRS102). IER October 2018
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 1011012024 Name: Gary Widdowson Relevant professional qualification{s) or body (if any): Fellow of Association of Chartered Certified Accountants Address: Unit 8, Acom Business Park, Woodseats Close, Sheffield S8 OTB Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018
Trustees' Annual Report for the period: 01/04/2023 to 31/03/2024
| Section A | Reference and administration details | Reference and administration details |
|---|---|---|
| Charity name | Sheffield Sheaf District Scout Council | |
| Other names the charity is known by | Sheaf District Scouts | |
| Registered charity number (if any) | 702823 | |
| HQ registration number | ||
| Charity’s principal address | Scout Headquarters | |
| 60-68 Trippet Lane | ||
| SHEFFIELD | ||
| S1 4EL |
| Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|
| Russell John Wilks | District Chair | |
| Stephen PhilipWilkinson | Treasurer | |
| David Hoar | ||
| Richard Garrett | DESC | |
| Richard John Batley | ||
| Stephen Francis Winnard | ||
| David HedleyTuck | ||
| Independent Examiner Investment Advisor |
Henry Bramall & Co Investec |
Unit 8 Acorn Business Park Woodseats Close SHEFFIELD S8 0TB 61 Napier Street SHEFFIELD S11 8HA |
Trustees' Annual Report for the period: 01/04/2023 to 31/03/2024
Section B Structure, governance and management
Description of charity’s trusts Type of governing document The District’s governing documents are those of the Scout Association. They consist of a Royal Charter which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of the Scout Association. How the charity is constituted The district is a trust established under its rules which are common to all Scouts. Trustee selection methods The Trustees are appointed with the Policy, Organisation and Rules of the Scout Association. Additional governance issues The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout District and which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
Policies and procedures adopted for:
The induction and training of Trustees The Committee consists of 3 independent representatives, Chair, Treasurer and Acting Secretary, together with certain ex-officio members, elected members and those nominated by the District Commissioner and meets every 4 months. Members of the Executive Committee are expected to complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. This District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointment and is responsible for: The maintenance of District property; The raising of funds and the administration of District finance; The insurance of persons, property and equipment; District public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any other sub committees that may be required; Appointing an Appointments sub-Committee and Chairman of that sub-Committee; Appointing District Administrators and Advisors other than those who are elected. Trustees consideration of major Risks and the system and Procedures to manage them Risk and Internal Control. The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
Trustees' Annual Report for the period: 01/04/2023 to 31/03/2024
Section C Objectives and Activities
The Purpose of Scouting
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values: Integrity: We act with integrity; we are honest, trustworthy and loyal. Respect :We have self-respect and respect for others. Care: We support others and take care of the world in which we live. Belief: We explore our faiths, beliefs and attitudes.
Co-operation: We make a positive difference; we co-operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
-
enjoy what they are doing and have fun
-
take part in activities indoors and outdoors
-
learn by doing
-
-share in spiritual reflection
-
take responsibility and make choices
-
undertake new and challenging activities
-
make and live by their Promise.
Summary of the main activities in relation to these objects.
Following the appointment of a new Lead Volunteer the district continues to provide through its constituent Scout Groups, an active worthwhile weekly programme of activities for young people aged 6-25 years, led by adult volunteer leaders.
First response (First Aid) and Safeguarding courses have been offered at regular intervals for all adult leaders by South Yorkshire Scout County.
The District manages a restricted fund arising from a legacy (The Brian Sellars Fund) which gives financial assistance to young people in the area of its operation towards the expense of worthwhile and character-building activities. The fund, in the first instance is used for Scouts and Guides but may be used for any youth in the area. A sub-committee of the District Exec is appointed to manage The Fund on a day-to-day basis. Investec are retained as Investment advisors for the fund.
Section C
Public Benefit Statement
The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Trustees' Annual Report for the period: 01/04/2023 to 31/03/2024
Section D
Summary of the main achievements of the charity during the year.
A District Camp for all sections and Groups was held at Bradley Wood, attended by ten District Groups, Explorers and Active support.
All Cub and Scout Packs hold their normal weekly pack meetings.
.
Section E Financial Review
Reserves Policy The District's policy on reserves is to hold sufficient liquid resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Executive Committee considers that the District as a whole should hold a sum equivalent to 12 months running costs, circa £10,000 in current account, accessible on-line. The District and its various sections' Income and Expenditure is generally small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares.
The District has therefore adopted a low risk strategy to the investment of these funds which are held using The Sheffield Scout Resources Charity Investment Service. The Trustees are happy with the year end funds in line with reserves.
Section F Declaration
The Trustees declare that they have approved the Trustee’s report above.
Signed on behalf of the Charities Trustees
Signatures Full Names Russell Wilks
Stephen Wilkinson
Date: 10/09/2024