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2023-03-31-accounts

Sheffield Sheaf District Scout Council Receipts and Payments Account

For the Year from 01/04/2022 to 31/03/2023

Receipts
Membership subscriptions
Less:Membership subscriptions paid on County
Sub total: Net membership subscriptions
retained
Donations
Legacies
Gift Aid
Other similar income
Sub total:- Incoming funds
Maintenenace grant
Other grants
Sub total :- Grants
Activities for generating funds
Resources from charitable activities
Other fundraising activities
Sub total: fundraisimg
Building Society / Deposit Account interest
SSRC
Property Rent income
Investment Assets / Dividends
Other operational income / training funds
Sub total: investment income
Asset and investment sale
Total receipts		 Unrestricted
Restricted
funds
funds
(£)
(£)
33,601
-
(27,486)
-
6,115
-
1,543
-
-
-
-
-
253
-
1,796
-
-
-
8,727
-
8,727
-
598
-
23,455
-
3,010
-
27,063
-
55
53
3,120
-
3,345
-
-
4,917
6,500
-
13,020
4,970
-
8,059
56,721
13,029
2022 / 2023		 Unrestricted
Restricted
funds
funds
(£)
(£)
33,601
-
(27,486)
-
6,115
-
1,543
-
-
-
-
-
253
-
1,796
-
-
-
8,727
-
8,727
-
598
-
23,455
-
3,010
-
27,063
-
55
53
3,120
-
3,345
-
-
4,917
6,500
-
13,020
4,970
-
8,059
56,721
13,029
2022 / 2023		 Total
Funds
(£)		 Total
Funds
(£)		 Total
Funds
(£)
32,038
(22,235)
9,863
-
1,000
208
2021 / 2022		 Total
Funds
(£)
32,038
(22,235)
9,863
-
1,000
208
2021 / 2022
Unrestricted
funds
(£)
33,601
(27,486)
6,115
1,543
-
-
253
1,796
-
8,727
8,727
598
23,455
3,010
27,063
55
3,120
3,345
-
6,500
13,020
-
56,721
-
33,601


















32,038
- (27,486) (22,235)
-
6,115		 9,863
-
1,543		 -
-
-
-
-		 1,000
- 253 208
-
1,796		 1,208
-
-		 -
-
8,727		 12,624
-
8,727		 12,624
- 598 3,013
-
23,455		 13,038
-
3,010		 1,690
-
27,063		 17,741
53 108 1,596
-
3,120		 602
-
3,345		 1,221
4,917 4,917 4,074
-
6,500		 1,490
4,970 17,990 8,983
8,059
69,750
8,059 8,059
Total receipts 56,721 13,029 69,750 50,419

Charity No 702823

Sheffield Sheaf District Scout Council Receipts and Payments AccountRestricted

For the Year from 01/04/2022 to 31/03/2023

Unrestricted
Restricted
funds
funds
(£)
(£)
372
-
224
596
-
11,273
-
2,095
-
6,024
-
19,392
-
-
-
409
-
27,948
-
-
18,100
-
3,439
-
2,771
143
31,128
21,682
3,200
-
54,316
21,682
2,405
(8,653)
-
-
194,414
11,864
196,819
3,211
2022 / 2023		 Unrestricted
Restricted
funds
funds
(£)
(£)
372
-
224
596
-
11,273
-
2,095
-
6,024
-
19,392
-
-
-
409
-
27,948
-
-
18,100
-
3,439
-
2,771
143
31,128
21,682
3,200
-
54,316
21,682
2,405
(8,653)
-
-
194,414
11,864
196,819
3,211
2022 / 2023		 Total
Funds
(£)		 Total
Funds
(£)		 2021 / 2022
Payments
Adult support and training
Charity Payments
Sub total: Charitable payments
Operational costs
Utility costs
Other costs
Sub total: Support costs
Costs of generating voluntary income
Fundraising Costs
Charitable Activities & Youth program
Grants Made / (Refunded)
Investment management costs
Equipment
Total Goverence Costs / trustee expences
Sub total: Fund raising expences
Asset and investment purchases
Total Payments
Net of receipts/(payments)
Cash funds brought forward
Cash funds this year end		 Unrestricted
funds
(£)
372
224
596
11,273
2,095
6,024
19,392
-
409
27,948
-
-
-
2,771
31,128
3,200
54,316
2,405
-
194,414
196,819		 Total
Funds
(£)
- 372












1,367
224
- 596 1,367
-
11,273		 6,533
-
2,095		 1,708
-
6,024		 25,463
-
19,392		 33,704
-
-		 91
- 409 -
-
27,948		 13,251
18,100 18,100 7,016
3,439 3,439 3,843
- -
143 2,914 1,257
21,682 52,810 25,458
-
3,200		 -
21,682 75,998 60,563
(6,248)
206,278
200,030
(8,653) (6,248) (526)
-
11,864 206,278 206,804
Cash funds this year end 196,819 3,211 200,030 206,278

Statement of Assets and Liabilities at the End of the Year

Cash funds 176









25 201









150 150
Bank Current Account 58,291 2,381 60,672 59,182
Bank / Building Society / Brokers Account - 805 805 -
SSRC 138,352 -
138,352		 146,946
Deferred income - -
-		 -
Other deposit accounts - -
-		 -
Sub total monetary 196,819 3,211 200,030 206,278
Non monetary assets for charity's own use 257,366 -
257,366		 254,753
Investment assets - 216,727 216,727 243,170
Other debtors 5 - 5 -
Contingent liabilities and future obligations 29,019 -
29,019		 25,250
The above receipts and payment and statement of assets and liabilities were approved by the trustees on
11th July 2023 (the date of the Executive Commitee meeting that approved the accounts) and signed on their
Name Signature
Russell Wilks
Stephen Wilkinson

The above receipts and payment and statement of assets and liabilities were approved by the trustees on 11th July 2023 (the date of the Executive Commitee meeting that approved the accounts) and signed on their

Name Signature
Russell Wilks
Stephen Wilkinson

Charity No 702823

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Sheffield Sheaf District Scout Council On accounts for the year ended 31sI March 2023 Charity no (if any) 702823 Set out on pages 1to8 I report to the trustees on my examination of the accounts of the above Charity {Yhe Trust") for the year ended 31" March 2023 Responsibilities and basis of report As the charily's trustees, you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 {'the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5)Ib) of the Act. Independent The charity's gross income did not exceed £250,000 and l am qualified to examinerfs statement undertake the examination by being a qualified member of The Association of Chartered Certified A￿Ountants. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in. any material respect.. the accounting records were not kept in accordan￿ with se¢tion 130 of the Charities Act- or the aGcounts did nol accord wrth the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in Ihe Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examinalion. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ' Please dolele the words in the br8Gkets if they do not apply. Signed: Date: 1710712023 Name: Gary Widdowson Relevant professional qualification{s> or body The Association of Chartered Certified Accountants IER Oct 2018

(If anyl: Address: Unit 8, Acorn Business Park. Woodseats Close, Sheffield S8 OTB Section B Disclosure Only complete if the examiner needs to highlight material rnalters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wlshes to disclose. IER Oct 2018

Trustees' Annual Report for the period: 01/04/2022 to 31/03/2023

Section A

Reference and administration details

Charity name Sheffield Sheaf District Scout Council Other names the charity is known by Sheaf District Scouts Registered charity number (if any) 702823 HQ registration number Charity’s principal address Scout Headquarters 60-68 Trippet Lane SHEFFIELD S1 4EL

Trustee Name Office (if any) Dates acted if not for whole year
Russell John Wilks District Chair
Stephen PhilipWilkinson District Treasurer
David Hoar
Richard Garrett DESC
Richard John Batley
Stephen Francis Winnard
David HedleyTuck
Independent Examiner
Investment Advisor		 Henry Bramall & Co
Investec		 Unit 8 Acorn Business Park
Woodseats Close
SHEFFIELD S8 0TB
61 Napier Street
SHEFFIELD S11 8HA

Trustees' Annual Report for the period: 01/04/2022 to 31/03/2023

Section B Structure, governance and management

Description of charity’s trusts

Type of governing document The District’s governing documents are those of the Scout Association. They consist of a Royal Charter which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of the Scout Association.

How the charity is constituted The district is a trust established under its rules which are common to all Scouts.

Trustee selection methods The Trustees are appointed with the Policy, Organisation and Rules of the Scout Association.

Additional governance issues The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout District and which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

Policies and procedures adopted for:

The induction and training of Trustees The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary, together with the District Commissioner, certain ex-officio members, elected members and those nominated by the District Commissioner and meets every 4 months.

Members of the Executive Committee are expected to complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.

This District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointment and is responsible for:

The maintenance of District property;

The raising of funds and the administration of District finance; The insurance of persons, property and equipment; District public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any other sub committees that may be required; Appointing an Appointments sub-Committee and Chairman of that sub-Committee; Appointing District Administrators and Advisors other than those who are elected.

Trustees consideration of major Risks and the system and Procedures to manage them Risk and Internal Control.

The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.

Trustees' Annual Report for the period: 01/04/2022 to 31/03/2023

Section C Objectives and Activities

The Purpose of Scouting

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values: Integrity: We act with integrity; we are honest, trustworthy and loyal. Respect :We have self-respect and respect for others. Care: We support others and take care of the world in which we live. Belief: We explore our faiths, beliefs and attitudes.

Co-operation: We make a positive difference; we co-operate with others and make friends.

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

Summary of the main activities in relation to these objects.

Following the appointment of a new District Commissioner the district continues to provide through its constituent Scout Groups, an active worthwhile weekly programme of activities for young people aged 6-25 years, led by adult volunteer leaders.

First response (First Aid) and Safeguarding courses have been offered at regular intervals for all adult leaders by South Yorkshire Scout County.

The District manages a restricted fund arising from a legacy (The Brian Sellars Fund) which gives financial assistance to young people in the area of its operation towards the expense of worthwhile and character-building activities. The fund, in the first instance is used for Scouts and Guides but may be used for any youth in the area. A sub-committee of the District Exec is appointed to manage The Fund on a day-to-day basis. Investec are retained as Investment advisors for the fund.

Public Benefit Statement

The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section C

Trustees' Annual Report for the period: 01/04/2022 to 31/03/2023

Section D Summary of the main achievements of the charity during the year.

A District Camp for all sections and Groups was held at Squirrel wood, attended by nine District Groups, Explorers and Active support. A survival event was also undertaken The Cub Scout Section enjoyed a residential weekend at Glenbrook. All Cub and Scout Packs hold their normal weekly pack meetings.

.

Section E

Financial Review

Reserves Policy The District's policy on reserves is to hold sufficient liquid resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Executive Committee considers that the District as a whole should hold a sum equivalent to 12 months running costs, circa £10,000 in current account, accessible on-line. The District and its various sections' Income and Expenditure is generally small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares.

The District has therefore adopted a low risk strategy to the investment of these funds which are held using The Sheffield Scout Resources Charity Investment Service. The Trustees are happy with the year end funds in line with reserves.

Section F Declaration

The Trustees declare that they have approved the Trustee’s report above.

Signed on behalf of the Charities Trustees

Signatures Full Names Russell Wilks

Stephen Wilkinson

Date: 17/07/2023