Charity registration number: 702763
## Age Concern Carlton and District
Annual Report and Financial Statements for the Year Ended 30 September 2023
Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
## **Age Concern Carlton and District**
## **Contents (continued)**
|Reference and Administrative Details|1|
|---|---|
|Trustees' Report|2|
|Statement of Trustees' Responsibilities|3|
|Independent Examiner's Report|4|
|Statement of Financial Activities|5 to 6|
|Balance Sheet|7|
|Notes to the Financial Statements|8 to 15|
## **Age Concern Carlton and District**
## **Reference and Administrative Details**
**Trustees** Russell Chapman Ralph Ferguson Timothy Beaver Joy Thackeray Julie Carver-Smith **Senior Management Team** A Millhouse, Volunteer Coordinator T Pearson, Volunteer Coordinator J Carver-Smith, Volunteer Coordinator S Layton, Occupational Therapist **Secretary (Freelance)** R A Ferguson **Charity Registration Number** 702763 **Principal Office** 352-356 Carlton Hill Nottingham NG4 1JB **Independent Examiner** John O'Brien, employee of Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
Page 1
## **Age Concern Carlton and District**
## **Trustees' Report**
The trustees present the annual report together with the financial statements of the charity for the year ended 30 September 2023.
## **Structure, governance and management**
## _**Nature of governing document**_
The charity is operated under the rules of its constitution/trust deed adopted 25 April 1990.
## _**Recruitment and appointment of trustees**_
We operate a skills based recruitment process.
## _**Major risks and management of those risks**_
_Financial_ Pandemic, War.
## **Objectives and activities**
## _**Objects and aims**_
To promote the welfare of the aged in any manner which now is or hereafter may be deemed by law to be charitable within the area bounded by the Gedling Borough boundary with the City of Nottingham in the west and south and bounded by Mapperley Plains in the north and the boundary with Newark & Sherwood District Council in the east.
## _**Objectives, strategies and activities**_
Day Care - Social & Activities Centre, Lunch Club, Drop - In Tearoom, Occupational Therapist support & advice, Telephone Befriending, Outings, Holidays, Walking Group
## _**Public benefit**_
Older people often living alone and in isolation with little family support are some of the most vulnerable individuals in our community and a principal focus of our attention.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
## **Financial review**
## _**Policy on reserves**_
Our income and expenditure has remained remarkably consistent over many years largely thanks to our policy of not becoming reliant upon statutory funding and instead focusing on unrestricted income generation largely through our charity shop. However it is considered prudent to aim for reserves equivalent to 26 weeks average expenditure (currently 7 weeks).
Page 2
## **Age Concern Carlton and District**
## **Statement of Trustees' Responsibilities**
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
Approved by the trustees of the charity on .................... and signed on its behalf by:
......................................... Joy Thackeray Trustee
Page 3
## **Age Concern Carlton and District**
## **Independent Examiner's Report to the trustees of Age Concern Carlton and District**
## **Independent examiner’s report to the trustees of Age Concern Carlton and District**
I report to the trustees on my examination of the accounts of Age Concern Carlton and District (the Charity) for the year ended 30 September 2023.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
Since the Charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member and Fellow of the Association of Charity Independent Examiners, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
......................................
John O’Brien MSc, FAIA, FCCA, FCIE, employee of Community Accounting Plus Fellow of the Association of Charity Independent Examiners
Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
Date:.............................
Page 4
## **Age Concern Carlton and District**
## **Statement of Financial Activities for the Year Ended 30 September 2023**
|**Note**
**Income and Endowments from:**
Donations and legacies
2
Charitable activities
3
Total Income
**Expenditure on:**
Charitable activities
5
Total Expenditure
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
14|**Unrestricted**
**£**
3,602
236,114
239,716
(238,635)
(238,635)
1,081
35,773
36,854|**Restricted**
**£**
-
19,018
19,018
(17,876)
(17,876)
1,142
4,568
5,710|**Total**
**2023**
**£**
3,602
255,132
258,734
(256,511)
(256,511)
2,223
40,341
42,564|**Total**
**2022**
**£**
9,399
221,482|
|---|---|---|---|---|
|||||230,881|
|||||(224,990)|
|||||(224,990)|
|||||5,891
34,450|
|||||40,341|
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for the period is shown in note 14.
The notes on pages 8 to 15 form an integral part of these financial statements. Page 5
## **Age Concern Carlton and District**
## **Statement of Financial Activities for the Year Ended 30 September 2023 (continued)**
## **These are the figures for the previous accounting period and are included for comparative purposes**
|**Note**
**Income and Endowments from:**
Donations and legacies
2
Charitable activities
3
Total Income
**Expenditure on:**
Charitable activities
5
Total Expenditure
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
14|**Unrestricted**
**£**
9,399
202,464
211,863
(206,366)
(206,366)
5,497
30,276
35,773|**Restricted**
**£**
-
19,018
19,018
(18,624)
(18,624)
394
4,174
4,568|**Total**
**2022**
**£**
9,399
221,482|
|---|---|---|---|
||||230,881|
||||(224,990)|
||||(224,990)|
||||5,891
34,450|
||||40,341|
The notes on pages 8 to 15 form an integral part of these financial statements. Page 6
## **Age Concern Carlton and District**
## **(Registration number: 702763) Balance Sheet as at 30 September 2023**
|**Note**
**Fixed assets**
Tangible assets
10
**Current assets**
Stocks
11
Debtors
12
Cash at bank and in hand
**Creditors: Amounts falling due within one year**
13
**Net current assets**
**Net assets**
**Funds of the charity:**
**Restricted income funds**
Restricted funds
14
**Unrestricted income funds**
Unrestricted funds
**Total funds**
14|**2023**
**£**
5,695
-
4,619
34,590
39,209
(2,340)
36,869
42,564
5,710
36,854
42,564|**2022**
**£**
4,175
150
-
37,834|
|---|---|---|
|||37,984
(1,818)|
|||36,166|
|||40,341|
|||4,568
35,773|
|||40,341|
The financial statements on pages 5 to 15 were approved by the trustees, and authorised for issue on .................... and signed on their behalf by:
......................................... Russell Chapman Trustee
The notes on pages 8 to 15 form an integral part of these financial statements. Page 7
## **Age Concern Carlton and District**
## **Notes to the Financial Statements for the Year Ended 30 September 2023**
## **1 Accounting policies**
## **Statement of compliance**
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
## **Basis of preparation**
Age Concern Carlton and District meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
## **Exemption from preparing a cash flow statement**
Under the exemption available to smaller charities the Board of Trustees has chosen not to include a Statement of Cash Flows within the financial statements.
## **Going concern**
The financial statements have been prepared on a going concern basis.
The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.
## **Income and endowments**
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
## _**Donations and legacies**_
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
## _**Grants receivable**_
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
## **Expenditure**
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregates similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Page 8
## **Age Concern Carlton and District**
## **Notes to the Financial Statements for the Year Ended 30 September 2023 (continued)**
## _**Charitable activities**_
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## **Government grants**
Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.
## **Taxation**
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
## **Tangible fixed assets**
Individual fixed assets costing £250 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
## **Depreciation and amortisation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
|**Asset class**|**Depreciation method and rate**|
|---|---|
|Furniture & equipment|15% reducing balance|
|Motor vehicles|25% reducing balance|
|Computer equipment|33% reducing balance|
## **Stock**
Stock is valued at the lower of cost and estimated selling price less costs to complete and sell, after due regard for obsolete and slow moving stocks. Cost is determined using the first-in, first-out (FIFO).
## **Trade debtors**
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
Page 9
## **Age Concern Carlton and District**
## **Notes to the Financial Statements for the Year Ended 30 September 2023 (continued)**
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
## **Borrowings**
Interest-bearing borrowings are initially recorded at fair value, net of transaction costs. Interest-bearing borrowings are subsequently carried at amortised cost, with the difference between the proceeds, net of transaction costs, and the amount due on redemption being recognised as a charge to the over the period of the relevant borrowing.
Interest expense is recognised on the basis of the effective interest method and is included in interest payable and similar charges.
Borrowings are classified as current liabilities unless the has an unconditional right to defer settlement of the liability for at least twelve months after the reporting date.
## **Fund structure**
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
## **Pensions and other post retirement obligations**
The charity operates a defined contribution pension scheme which is a pension plan under which fixed contributions are paid into a pension fund and the charity has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods.
Contributions to defined contribution plans are recognised in the Statement of Financial Activities when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment.
## **2 Income from donations and legacies**
|Donations and legacies;
Donations from individuals
Grants, including capital grants;
Government grants
Grants from companies|**Unrestricted**
**funds**
**General**
**£**
3,402
200
-
3,602|**Total**
**2023**
**£**
3,402
200
-
3,602|**Total**
**2022**
**£**
3,660
5,239
500|
|---|---|---|---|
||||9,399|
Page 10
## **Age Concern Carlton and District**
## **Notes to the Financial Statements for the Year Ended 30 September 2023 (continued)**
## **3 Income from charitable activities**
|Grants & donations
Charity shop & services
Fundraising|**Unrestricted**
**funds**
**General**
**£**
-
234,646
1,468
236,114|**Restricted**
**funds**
**£**
19,018
-
-
19,018|**Total**
**2023**
**£**
19,018
234,646
1,468
255,132|**Total**
**2022**
**£**
19,018
201,492
972|
|---|---|---|---|---|
|||||221,482|
## **4 Grants and donations**
|National Lottery
Local Councillors grant
Sundry|**Unrestricted**
**funds**
**£**
-
200
3,402
3,602|**Restricted**
**funds**
**£**
19,018
-
-
19,018|**Total funds**
**£**
19,018
200
3,402|
|---|---|---|---|
||||22,620|
## **5 Expenditure on charitable activities**
|Donations paid
Telephone befriending
Services
Professional fees
Bank charges
Maintenance
Rent & services
Insurance
Staff costs
Utilities
Vehicle
Volunteer & staff expenses
Depreciation
Fundraising
General office costs
Secretarial expenses|**Unrestricted**
**funds**
**General**
**£**
-
-
31,540
6,589
1,247
6,389
48,593
3,276
115,918
-
479
16,730
1,080
2,008
4,786
-
238,635|**Restricted**
**funds**
**£**
-
17,876
-
-
-
-
-
-
-
-
-
-
-
-
-
-
17,876|**Total**
**2023**
**£**
-
17,876
31,540
6,589
1,247
6,389
48,593
3,276
115,918
-
479
16,730
1,080
2,008
4,786
-
256,511|**Total**
**2022**
**£**
416
18,624
23,662
3,952
4,090
6,696
37,099
1,254
92,217
9,469
1,423
1,852
836
-
-
23,400|
|---|---|---|---|---|
|||||224,990|
Page 11
## **Age Concern Carlton and District**
## **Notes to the Financial Statements for the Year Ended 30 September 2023 (continued)**
## **6 Net incoming/outgoing resources**
Net incoming resources for the year include:
|Depreciation of fixed assets
**7**
**Staff costs**
The aggregate payroll costs were as follows:
**Staff costs during the year were:**
Wages and salaries
Social security costs
Pension costs|**2023**
**£**
1,080
**2023**
**£**
112,896
1,252
1,770
115,918|**2022**
**£**
836|
|---|---|---|
|||**2022**
**£**
88,381
2,137
1,699|
|||92,217|
The monthly average number of persons (including senior management team) employed by the charity during the year was as follows:
|Average number of employees during the year|**2023**
**No**
4|**2022**
**No**
5|
|---|---|---|
4 (2022 - 5) of the above employees participated in the Defined Contribution Pension Schemes.
No employee received emoluments of more than £60,000 during the year
The total employee benefits of the key management personnel of the charity were £87,558 (2022 - £83,142).
## **8 Independent examiner's fees**
During the period, the fees payable (excluding VAT) to the charity’s independent examiner Community Accounting Plus are analysed as follows:
|Accounting Plus are analysed as follows:|||
|---|---|---|
|Independent examination
Other financial services|**2023**
**£**
985
625
1,610|**2022**
**£**
850
588|
|||1,438|
Page 12
## **Age Concern Carlton and District**
## **Notes to the Financial Statements for the Year Ended 30 September 2023 (continued)**
## **9 Taxation**
The charity is a registered charity and is therefore exempt from taxation.
## **10 Tangible fixed assets**
|**Furniture and**
**equipment**
**£**
**Cost**
At 1 October 2022
23,225
Additions
2,600
At 30 September 2023
25,825
**Depreciation**
At 1 October 2022
19,462
Charge for the year
954
At 30 September 2023
20,416
**Net book value**
At 30 September 2023
5,409
At 30 September 2022
3,763
**11 Stock**
Stocks
**12 Debtors**
Other debtors
**13 Creditors: amounts falling due within one year**
Other taxation and social security
Other creditors|**Motor vehicles**
**£**
6,295
-
6,295
6,168
32
6,200
95
127|**Motor vehicles**
**£**
6,295
-
6,295
6,168
32
6,200
95
127|**Computer**
**equipment**
**£**
1,005
-||**Total**
**£**
30,525
2,600
33,125
26,350
1,080
27,430
5,695
4,175
**2022**
**£**
150|
|---|---|---|---|---|---|
||6,295||1,005|||
||6,168
32||720
94|||
||6,200||814|||
||95||191|||
||127||285|||
||||**2023**
**£**
-
**2023**
**£**
4,619
**2023**
**£**
807
1,533
2,340|||
||||||**2022**
**£**
-|
||||||**2022**
**£**
-
1,818|
||||||1,818|
Page 13
## **Age Concern Carlton and District**
## **Notes to the Financial Statements for the Year Ended 30 September 2023 (continued)**
## **14 Funds**
|**Unrestricted funds**
**_General_**
General
**Restricted funds**
Telephone befriending (National
Lottery)
**Total funds**
**Unrestricted funds**
**_General_**
General
**Restricted**
Telephone befriending (National
Lottery)
**Total funds**|**Balance at 1**
**October 2022**
**£**
35,773
4,568
40,341
**Balance at 1**
**October 2021**
**£**
30,276
4,174
34,450|**Incoming**
**resources**
**£**
239,716
19,018
258,734
**Incoming**
**resources**
**£**
211,863
19,018
230,881|**Resources**
**expended**
**£**
(238,635)
(17,876)
(256,511)
**Resources**
**expended**
**£**
(206,366)
(18,624)
(224,990)|**Balance at 30**
**September**
**2023**
**£**
36,854
5,710|
|---|---|---|---|---|
|||||42,564|
|||||**Balance at 30**
**September**
**2022**
**£**
35,773
4,568|
|||||40,341|
The specific purposes for which the funds are to be applied are as follows:
Telephone befriending: Provision of emotional support by telephone to isolated older people and help with essentials.
Page 14
## **Age Concern Carlton and District**
## **Notes to the Financial Statements for the Year Ended 30 September 2023 (continued)**
## **15 Analysis of net assets between funds**
|Tangible fixed assets
Current assets
Current liabilities
Total net assets
Tangible fixed assets
Current assets
Current liabilities
Total net assets|**Unrestricted**
**funds**
**General**
**£**
5,695
33,499
(2,340)
36,854
**Unrestricted**
**funds**
**General**
**£**
4,175
33,416
(1,818)
35,773|**Restricted**
**funds**
**£**
-
5,710
-
5,710
**Restricted**
**funds**
**£**
-
4,568
-
4,568|**Total funds at**
**30 September**
**2023**
**£**
5,695
39,209
(2,340)|
|---|---|---|---|
||||42,564|
||||**Total funds at**
**30 September**
**2022**
**£**
4,175
37,984
(1,818)|
||||40,341|
## **16 Related party transactions**
During the year the charity made the following related party transactions:
## **R A Ferguson**
(During the year Mr R A Ferguson who is the brother of trustee Mr R Ferguson received total remuneration of £21,865 (2021:£23,400) for his role as a Secretary.)
At the balance sheet date the amount due to/from R A Ferguson was £Nil (2022 - £Nil).
## **17 Trustees remuneration and expenses**
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
Page 15