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← Otley Choral Society

2024-08-30-accounts

Trustees’ Annual Report for the period

From 01/09/23 Period start date To Period end date

31/08/24

Charity name: Otley Choral Society

Charity registration number: 702739

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To promote and develop public education in and
an appreciation of the arts and science of music,
by the presentation of concerts and such other
activities as the society, through its committee,
shall determine.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 Rehearsal and performance of choral
masterpieces providing opportunities for
members and audiences alike to enjoy choral
works performed to a high standard in Otley and
the surrounding area.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 We, the trustees, confirm that we have regard to
the guidance issued by the Charity Commission
on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social investment
including program related
investment
Para 1.38
Contribution made by
volunteers
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Otley Choral Society has continued to perform
four concerts per year and in doing so has
continued to promote an appreciation of choral
music in the local area.
A Come & Sing event was also held making the
choir more accessible to members of the public
who may be interested in joining.
For its members, many of whom are retired / live
alone, the choir continued to provide a valuable
weekly social meeting and further education in
the art of choral singing and musical
appreciation.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 This year the society has maintained its savings
intact, and whilst incurring a loss due to
expensive concerts, is still in good financial
health. Gift Aid income has now been received
for this accounting year but is not included in the
Receipts as it was only applied for / received in
May 25.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The savings account is held for the prudent
holding of funds against unexpected expenditure
and to provide a capital reserve for potential
future development of choir capabilities.
Amount of reserves held Para 1.22 £3752.84
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 This year the concerts were expensive to
perform. It was an anniversary year and special
events took place. A more prudent programme
has been planned for next year. The recent
receipt of Gift Aid funding has improved this
position.
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 The charities future is secure.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Trust
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 We have 3 trustees.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 The trustees may hold office for a term of 4
years. Trustees are elected at the AGM by
members of the society.

Additional information (optional) You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name Otley Choral Society
Other name the charity uses
Registered charity number 702739
Charity’s principal address 23 Breary Lane,
Bramhope,
Leeds,
LS16 9AD

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (if any)
Mark Laurillard Chair Members
SallyBenn Secretary Members
Rachel Bentley Treasurer Members

– Corporate trustees names of the directors at the date the report was approved

Director name None

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
None

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Rachel Bentley

Treasurer

Otley Choral Society 702739 Receipts and payments accounts CC16a For the period 01/09/2023 31/08/2024 To from ~~ee ee ee ee_~~ Unrestricted Endowment Restricted funds Total funds Last year funds funds

Section A Receipts and payments

Unrestricted
funds		 Restricted funds Endowment
funds		 Total funds Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Subscriptions 11,704 - - 11 11,704 -
Donations 1,510 - - 1 1,510 -
Sale of concert tickets 7,421 - - 7 7,421 -
Come & Singevent donations & café sales 971 - - 971 971 -
Bring& buysales 509 - - 509 509 -
Sale of branded bags &pencils 110 - - 110 110 -
Refund from sister choir ICS 977 977 977
Sale of anniversarydinner tickets 1,220 1 1,220
Collection for outgoingMD 403 - - 403 403 -
Bank interest 110 110 110
Miscellaneous 67 67 67
- - - - - -
Sub total(Gross income for AR) (Gross income for AR) 25,002 - - 25,002 25,002 -
A2 Asset and investment sales,
(see table).
-
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total receipts
25,002
-
-
25,002
-
~~——————~~
A3 Payments
Rental of rehearsal space 1,785 - - 1 1,785 -
MD & accompanist for rehearsals 8,910 - - 8 8,910 -
Piano tuning 65 - - 65 65 -
Professionl fees 10,218 - - 10 10,218 -
Hirre of music 1,409 - - 1 1,409 -
Hire of concert venues 1,240 1 1,240
Other concert expenses 1,098 1 1,098
Come & singrefreshments 48 48 48
Purchase of OCS bags &pencils 527 - - 527 527 -
Website 235 - - 235 235 -
Payto sister choir ICS 213 - - 213 213 -
80th anniversarydinner costs 1,357 1 1,357
Gift for outgoingMD 424 424 424
Annual insurance 323 323 323
Miscellaneous 110 - - 110 110 -
**Sub total ** 27,962 - - 27,962 27,962 -
A4 Asset and investment
purchases, (see table)
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total payments
27,962
-
-
27,962
-
~~—————~~
Net of receipts/(payments)
- 2,960
-
-
- 2,960
-
A5 Transfers between funds
-
- -
-
-
A6 Cash funds last year end
-
- -
-
-
Cash funds this year end
- 2,960
-
- - 2,960
-
~~———————~~		 -
-
-
-
CCXX R1 accounts (SS)
1
27/06/2025
Section B Statement of assets and liabilities at the end of the period
~~ee~~
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Details
Details
Savings account @ 31/08/24
Current account @ 31/08/24
Details
Details
Total cash funds
(agree balances with receipts and payments account(s))
Details		 Unrestricted
funds
Restricted funds
to nearest £
to nearest £
3,752
-
7,966
-
-
-
11,718
-
Agreement Error
OK
Unrestricted
funds
Restricted funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which asset
belongs
Cost (optional)
-
-
-
-
-
Fund to which asset
belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Rachel Bentley		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of approval
Rachel Bentley

CCXX R2 accounts (SS)

27/06/2025

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Otley Choral Society On accounts for the year 31[st] August 2024 Charity no 702739 ended (if any) Set out on pages Form CC16a (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2024.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 7[th] June 2025 ~~oo~~ Name: Eileen Nolan ~~Ps~~ Relevant professional I am not part of a professional body myself but work for an organisation that qualification(s) or body is. I have worked in the industry for over 10 years. I examined the books as (if any): an individual. Address: 37 Hawthorne Road Steeton BD20 6FJ

Section B Disclosure ~~ee~~ Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

1

October 2018

IER

Give here brief details of any items that the examiner wishes to disclose .

2

October 2018

IER