## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**1**|**2**|**1**|**1**|**3**|**1**|**1**|**2**|**2**|**1**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Cardiff North District Scout Council
Other names the charity is known by
Registered charity number (if any)
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HQ registration number
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Charity’s principal address
c/o The Hub
Maitland Street
Gabalfa CARDIFF
Postcode
C
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Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
DDC
DDC
Youth Commisioner
YouthCommisioner
Richard Edwards
Mike Davies
Peter Arentsen
Treasurer
**Trustee Name**
**Dates acted if not for**
**whole year**
**Office (if any)**
Mike Lewis
Andy Roberts
Rachel Haigh
Claudia Currie
Chairman
Secretary
DC
Keith Stanbury
Peter Maskell
Hilary Ashton
Glyn Hughes
Kathy Fletcher
EwanChadwell|||Cardiff North District Scout Council
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0||||||||||| ||||c/o The Hub||||||||||| ||||Maitland Street||||||||||| ||||Gabalfa CARDIFF||||||||||| ||||Postcode||||C|F|1|4|3|J|U| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ |Type of advisor|Name|Address| |---|---|---| |Bankers|CAF|Kings Hill Av. West MallingKent| |Independent Reviewer|Martin Pearson|| |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Additional governance issues
Type of governing document
Trustee selection methods
How the charity is constituted|| ||The District's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.| ||| ||District is a trust established under its rules which are common
to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association and with
the District Constitution adopted 17th May2017| ||| 1 LT700001 (3rd December 2018) |Policies and procedures adopted for:
a) the induction and training of trustees; b)
trustee' consideration of major risks and
the systems and procedures to manage
them|The District is managed by the District Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
District which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
Trustees are appointed in accordance with the District
Constitution adopted 17 May 2017.
This District Executive Committee exists to support the District
Commissioner in meeting the responsibilities of the
appointments and is responsible for:
-The maintenance of District property;
-The raising of funds and the administration of District finance;
-The insurance of persons, property and equipment;Assisting
in the recruitment of leaders and other adult support;
-Appointing any sub committees that may be required;
-Appointing District Administrators and Advisors other than
those who are elected.
-Maintaining the District Scout Councils Data Policies
**Risk and Internal Control**
The District has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.| |---|---| |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||Promoting the development of Scouting in the District
-Acting in all matters related to district finance and property -
Supporting groups in the development of their programmes -
Supporting groups on administrative and financial matters -
Leader Appointment, induction and development
-Running of District-wide events for Young People
-Provision of the Scouting programme for 14-25 year olds
through Explorer and Network Units including the
development of young leaders, and the Duke of Edinburgh
Awards| Additional details of the objectives and activities (optional information but encouraged as best practice) 2 LT700001 (3rd December 2018) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||The year continued to be dominated by COVID restrictions
with reduced activites in a number of areas, particularly nights
away events and the achievement of top awards.
Nevertheless numbers of young people and adults in sections
are making a steady recovery. Waiting lists remain
challenging in a number of groups. Top award expeditions
operated in a restricted format with participants returning
home overnight. Overall we awarded 18 Bronze, 5 Silver and
1 Gold D of E award. We awarded 1 Chief Scouts Diamond
| ||~~Award~~| |**Section E**|**Financial Review**| |Quantify and explain any designations
Brief statement of the charity’s policy on
reserves|The District
held reserves of approximately £32952 against
this at year end. This is above the level required for operating
expenses. This can be explained by the need to hold funds
to
sponsor
continued
District
sectional
events
and
contingency support to Groups within the District.
**Reserves Policy**
The District's policy on reserves is to hold sufficient resources
to continue the charitable activities of the District should
income
and
fundraising
activities
fall short.
The
District
Executive Committee considers that the group should hold a
sum equivalent to 12 months running costs, circa £14000.| ||| ||**Investment Policy**
The District's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
District has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
The Distric Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be
withdrawn, before doing so the Group Executive considers
the cash flow requirements.| ||| |**Section F**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Position (eg Secretary, Chair) Date D D M M Y Y 3 LT700001 (3rd December 2018) |Thunderous Thaio 2021|£|| |---|---|---| |Opening balance 1/1/21||824.03| |Closing blalnce 31/12/21||842.75| |Diference||18.72| |Add back transfer to Cash Account||305.94| |Add back transfer to Phoenix||23.00| |Add back transfer to Actvity Account||17.42| |2021 movement||365.08| |INCOME||| |Subs||4691.00| |D of E||298.00| |Total Income||4989.00| |EXPENDITURE||| |Capitaton||798.60| |Bank fees||96.00| |D of E||298.00| |Equipment||852.00| |Actvity costs||2579.32| |Total Spend||4623.92| |||365.08| ## **CARDIFF NORTH DISTRICT SCOUTS COUNCIL Receipts and Payments Account** **----- Start of picture text -----**
For the year from 1st January To 31st December
Receipts and payments CONSOLIDATION
2021 2020
Unrestricted
Unrestricted funds Cash
funds Activity PhoenixThunderous Fiery Dragons Total
£ £
Receipts
Donations, legacies and similar income:
Membership subscriptions 38,500 44,247 35104 1465 799 1132 38500.00
Less:Membership subscriptions paid on to Area 38,833 43,564 35437 1465 799 1132 38833.00
Net membership subscriptions retained by District - 333 683 -333 0 0 0 0 -333.00
Donations
0.00
Legacies - - 0.00
Gift Aid - - 0.00
- - 0.00
Sub total - 333 683 - 333 - - - - 333
Charitable Activity - (Fundraising )
District receipts for Section Events/Activities 11,243 825 7351 3892 11243.00
Explorer Units receipts 6,577 - 5,345 4289 2288 6577.00
Explorer receipts - DofE 3,310 635 1028 1932 298 52 3310.00
Sub total 21,130 - 3,885 - 1,028 13,572 4,190 2,340 21,130
Sub total 20,797 - 3,202 - 333 1,028 13,572 4,190 2,340 20,797
Grants and loans:
Equipment /Training grant 4,000 10,000 4000 4000.00
Loan from Area Scout Council - 0.00
Sub total 4,000 10,000 4000 0 0 0 0 4000.00
Badge Secretary:
Badge sales to Groups - - 0 0.00
Sub total - - 0 0 0 0 0.00
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**----- Start of picture text -----**
Investment Income:
-
The Scout Association Short Term Investment Service 27 91 27.00
Charity Aid Foundatioon Gold A/C 2 16 2.00
Sub total 29 - 107 0 0 0 0 29
Other Income:
Lisvane Hall 5,190 4,308 5190 5190.00
Loan repayment (net) 7,500 1,500 7500 7500.00
Miscellaneous 10 106 10 10.00
Sub total 12,700 - 5,914 12700 0 0 0 0 12700
Total Gross Income 37,526 - 12,819 16,367 1,028 13,572 4,190 2,340 37,526
Asset and investment sales, etc. - -
Total receipts 37,526 12,819 16,367 1,028 13,572 4,190 2,340 37,526
**----- End of picture text -----**
## **CARDIFF NORTH DISTRICT SCOUTS COUNCIL Receipts and Payments Account** **----- Start of picture text -----**
For the year from 1st January To 31st December
Receipts and payments CONSOLIDATION
2021 2020
Unrestricted
Unrestricted funds Cash
funds Activity Phoenix TT Fiery Dragons Total
£ £
Payments
Charitable Payments
Youth programme and activities _Explorer units 13,296 - 3,671 9169 2579 1548 13296.00
Youth programme and activities - Dist activities/ Camps(inc Explorers) - 580 0.00
Youth programme and activities - D of E 3,153 853 2463 340 298 52 3153.00
Adult support and training - - 0.00
Scout Hall improvements 10,000 10000 10000.00
Sub total 26,449 ### - 2,238 10,000 2,463 9,509 2,877 1,600 26,449
Badge Secretary's Purchases - - 0.00
Badge Secretary's Expenses - - 0.00
District Uniforms - 211 0.00
Printing/photocopying/postage/admin costs - - 0.00
Insurance 201 146 201 201.00
Bank Charges 480 300 96 96 96 96 96 480.00
AGM Expenses - - 0.00
Life Member Gifts - - 0.00
Equipment 852 962 852 852.00
Leaders Training / Expenses - 0.00
Young Leader Training Programme - - 0.00
Lisvane Hall 3,826 2,233 3826 3826.00
Other costs 2,778 1,636 2212 109 2321.00
Sub total 8,137 5,488 6,335 96 96 948 205 7,680
Fundraising expenses
-
**----- End of picture text -----**
|**Sub total**
**-**
**- - - - -**
**_Total Gross Expenditure_**
**34,586**
**3,250 16,335 2,559 9,605 3,825 1,805 34,129**
**Asset and investment purchases, etc.**
**-**
0.00
**_Total payments_**
**34,586**
**3,250**16335.00
2559.00
9605.00
3825.00
1805.00
34129.00
**_Net of receipts/(payments)_**
**2,940**
**9,569**
32.00
-1531.00
3967.00
365.00
535.00
3397.00
**Cash funds last year end**
**63,664**
**54,095**
**_Cash funds this year end_**
**66,604**
**63,664**
32.00
-1531.00
3967.00
365.00
535.00
3397.00|||**-**|**-**|**-**|**-**|**-**| |---|---|---|---|---|---|---|---| ||**63,664**|32.00|-1531.00|3967.00|365.00|535.00|3397.00| ## **Statement of assets and liabilities at the end of the year** ## **CONSOLIDATION** **31st Dec 2021 31st Dec 2020** **----- Start of picture text -----**
Unrestricted Unrestricted
funds funds
£ £
Cash funds
Bank Current account 16,317 6,120
Scout Association Short Term Investment Service 13,442 13,415
Charities Aid Foundation Gold A/C 19,510 29,507
Phoenix ESU 10,677 8,215
Atlas ESU 457
Thunderous Taiho 843 824
Fiery Dragons ESU 2,267 1,827
Activity account 3,548 3,299
Total cash funds 66,604 63,664
Other monetary assets
Tax claim - -
Debts due from the County/Area/District/Group -
Insurance claim - -
Sub total - -
Investment assets
Investment property - detail - -
Quoted investments - -
Other investments - detail - -
Sub total - -
Non monetary assets for charity's own use
Badge stock -
Land and buildings owned - -
Motor vehicles - -
Scouting equipment, furniture etc - -
Outstanding loans 5,000 17,500
Other - -
Other - -
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Sub total 5,000 17,500
Liabilities
Accounts not yet paid -
Expenses incurred but not invoiced - -
Subscriptions not yet paid - -
Loan - From Area Scout Council 2,000 6,500
Other liabilities - -
Sub total 2,000 6,500
Total Assets
Total 69,604 74,664
**----- End of picture text -----**
|Fiery Dragons 2021|| |---|---| |Opening balance|1826.57| |Closing balance|2267.22| |Diference|440.65| |Add back internal transfer to Actvity|95.00| |Net income 2022|535.65| |Income|| |Subs|3420.45| |D of E|52.00| |Total Income|3472.45| |Expenditure|| |Capitaton|1131.60| |Bank charges|96.00| |D of E|52.00| |Aqua Park|227.81| |Kartng|409.50| |Teamsport|82.08| |Laser Tag|200.00| |Halloween|47.05| |Fireworks|264.33| |Climbing|200.00| |Sleepover|117.91| |Miscellaneous|108.52| |Total spend|2936.80| |Net|535.65| |Phoenix 2021|| |---|---| |Opening balance|8215.17| |Closing balance|10676.91| |Diference|2461.74| |Add back transfer to Actvity account|1528.00| |Less transfer from TT|-23.00| |Movement in year|3966.74| |Income|| |Subs|5753.00| |D of E|1932.00| |Actvites|7351.00| ||15036.00| |Expenditure|| |Capitaton|1464.60| |Bank charges|96.00| |D of E|340.00| |Actvites|9168.66| ||11069.26| |Net|3966.74| |CASH ACCOUNT|2021| |---|---| ||£| |Opening balance|6120.37| |Closing Balance|16317.18| |Diference|10196.81| |Less transactons in Actvity in error|0.00| |Add back transfer to Phoenix for Croata loss|0.00| |Add back TT transactons|0| |Less internal transfer from Gold|-10000.00| |Add internal transfer to Actvity|140.00| |Less internal transfers from TT|-305.94| |Movement in year|30.87| |INCOME|£| |Capitaton|-333.00| |Lisvane Hall|5189.55| |Covid grant for Lisvane Hall|4000.00| |Sales|9.96| |Total Income|8866.51| |EXPENDITURE|£| |Lisvane Hall|3826.30| |Covid grant to Lisvane|10000.00| |Insurance|200.91| |Other purchases|252.43| |Bank Charges|96.00| |Total Expenditure|14375.64| |Operatng surplus|-5509.13| |Loan repayment (net)|7500.00| |Loan repayment to East|-1960.00| |---|---| |From/(To) Gold Account|0.00| |Increase in bank balance|30.87| ## ACTIVITY ACCOUNT 2021 |Opening balance 1/1/21|||||3,299.18| |---|---|---|---|---|---| |Closing balance 31/12/21|||||3,548.43| ||||||249.25| |Less transfers from other accounts|Cash|140.00|||| ||Phoenix|1528.00|||| ||Fiery|95.00|||| ||TT|17.42|||1,780.42| |Movement 2021|||||-1,531.17| ||||Income|Spend|Net| |2021 actvites|||||| |D of E|||1,028.00|- 2,463.17|- 1,435.17| |Bank charges||||- 96.00|- 96.00| |TOTAL|||1,028.00|- 2,559.17|- 1,531.17| |Account Name:|CAF Gold Account||| |---|---|---|---| |Account Number:|95472|£|| |Opening balance 1/1/21|||29507.24| |Interest received|||2.24| |Transfer from Cash account|||0.00| |Transfer to Cash accoiunt|||-10000.00| |Closing balance 31/12/21|||19509.48| ## Investment account - see statement |Opening balance 1/1/21|13415.23| |---|---| |interest 2021|26.93| |Transfer to Gold|0.00| |Closing balance 31/12/21|13442.16| Independent examiner's re￿rt to the trustees of Cardiff North Distrirt Scout Council I report to the trustses on myexarninats)n of the accourts ofthè Cardiff North DistrKt forthe year ended 31 D￿mber 2021. Responsibilities and basis of report As the charity trustees of the Cardiff North DistrKt you are resp)nsibLe forthe preparath)n of the accounts in accordance with the requirements of the Charities Ad 2011 Art'l. l ￿pOrt in resF*tt of my examination ofthe Cardrff North Distsirt accounts carried out under section 145 of the 2011 Act arKI in carying out my examination I have followed all the applKabLe Dirertions gNen by the Charity Commission uThJer se¢tM)n 14515llbl of the Art Independent examlner's statement I have completed my examina￿￿ I confirn that no material matters hth cometo my attent*)n in connection with the examinatKsn gwing me cause to be￿e that in any material respect accounting records were ￿t kept in resF*rtof the Cardiff North Distrirt as required by gection 130 of the Act or 2. the aCc￿nts do not accord with those records. I have no concerns arKI have com across M oth8r matters in cMnertion with the examination to wh attention should be drawn in thi$ report in orderto enèble a proper undèrstsnding of the accounts to be Name.. Martin Pearson Relevant professional qualifKatsn or membership of pmfessionaL fjf arryl: Address.. 95 Peiitwyry Cardiff Dats: 12 May 2022