Trustees’ Annual Report for the period
From 1 August 2022 To 31 July 2023
Charity name: WORCESTER AREA GROUP U3A
Charity registration number: 702588
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The advancement of education and, in particular, the education of older people and those who are retired from full-time work by all means, including associated activities conducive to learning and personal development in Worcester and its surrounding locality. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Education and transfer of skills occurs through shared learning, actively involving members to improve their knowledge, skills and wellbeing. Members may join a variety of interest groups, generally meeting fortnightly, offering a range of subjects facilitated by volunteers who give their time freely. Members may also participate in other learning opportunities offered by Third Age Trust, West Midlands U3A Region, and Cotswold U3A Link network. A members’ newsletter is published regularly throughout the year and circulated to members either in paper copy or by email. Worcester Area Group U3A supports an active programme of trips and events organised by interest groups and the Trustees for the benefit of members. Meetings open to all members are regularly held with speakers from a wide variety of backgrounds and interests. These meetings are open to older and retired members of the public in line with the charitable purpose of Worcester Area Group U3A. |
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| Information for members and the public is available from the Worcester Area Group U3A website. |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have regard of the Charity Commission guidance on public benefit in meeting the charitable Object of Worcester Area Group U3A to the benefit of members and in publicising its activities to the wider public of those no longer in full-time employment. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Worcester Area Group U3A continues to serve the wider community and during 2022-2023, attracted 149 new members, including 16 members from neighbouring U3As. This was an improvement over the previous year (118 new members). Membership remains at a lower level (903, all membership classes) compared with pre-pandemic numbers (1,066). 92 groups covering a full range of activities and interests met over the year (2020-2021 87 groups). Daytrips and a walking holiday remained popular, with the number of members |
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participating increasing as the year progressed. Spaces on trips not taken by Worcester Area Group U3A members were offered to neighbouring U3As with success. Attendance at meetings open to all members and non-members towards the end of 2021-2022 was poor and meetings took place online during 2022-2023 resulting in a significant cost saving and an improved level of participation. Concessionary membership was made available for the first time in 2022-2023. Take up has been below expectations. Concessionary rates continue to be available and are publicised alongside membership information. Open meetings and introductory sessions are offered to potential members and new opportunities for publicising the work of Worcester Area Group U3A are actively sought. Supported by a poster campaign and word of mouth, Worcester Area Group U3A holds an annual open day at which a large number of interest groups and activities are represented, and attends local shows to introduce our U3A to the wider public.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
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Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Accounts are prepared on the basis of Receipts and Payments. Total income for the year increased to £63,475 (2021-2022 £47,264) reflecting both increased membership subscriptions and payments for a larger number of trips and tours arranged by Worcester Area Group U3A. As budgeted, a net deficit of £1,837 was recorded for the year. Total funds at 31 July 2023 amounted to £48,777 (all unrestricted). Worcester Area Group U3A regularly updates financial forecasts and is in a strong financial position to deal with the expected increase in costs resulting from the present economic climate and still support the cost of activities and the start- up of new groups. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The General Reserves Policy is set at an amount equivalent to 3 months’ General Fund expenditure, excluding Third Age Trust and Independent Examiner fees, both of which are provided for in full. General Reserves exclude Trips & Events and Coxon legacy funds. Reserves are held to meet: day-to-day commitments in the face of unexpected fluctuations in income and expenditure; fees due retrospectively to Third Age Trust; and, costs incurred in the event of the dissolution of Worcester Area Group U3A. Events and trips are expected to be self- financing and a contingency of £500 is held within the Events fund to cover unexpected shortfalls. There is no reserve policy for the Coxon legacy fund which is applied on direction of the Trustees for the benefit of the wider membership and which will close once the fund has been spent. |
| Amount of reserves held | Para 1.22 | General funds amounted to £26,743 at the end of July 2023. excluding £20,191 held in the Coxon Legacy fund and £1,843 in the Events fund. Within these funds we maintain a minimum reserve in the General fund equal to the reserve policy, in 2023-2024 this is |
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£14,158, and a contingency of £500 in the Events fund. Reasons for holding zero Para 1.22 reserves Details of fund materially in Para 1.24 deficit Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | At the Annual General Meeting members elect four honorary officers: a Chairman, a Vice-chairman or Vice-chairmen, a Secretary, and a Treasurer who hold office from the conclusion of that meeting. A President may also be elected if the creation of such a post has been agreed at a General Meeting. |
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The Executive Committee consists of between 5 and 14 members: 4 honorary officers, and between 1 and 10 members elected at the Annual General Meeting. The Trustees may in addition appoint not more than 2 co-opted members who have full voting rights and tenure until the next Annual General Meeting. Vacancies on the Executive Committee of Trustees which arise through resignation or termination during the year can be filled from the membership and such an appointee completes the term of service of the member he or she is replacing and is eligible for re-election at the next Annual General Meeting.
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
Charity name WORCESTER AREA GROUP U3A Other name the charity uses Worcester u3a Registered charity number 702588
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Charity’s principal address
3 Lion Court Worcester WR1 1UT
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| StephanieBELL | Secretary | From 22 March 2023 To15August2023 |
||
| Brian CULLIS | To 14 December 2022 | |||
| Tricia CURRIE | ||||
| BerylCURTIS | ||||
| Pat DAVIS | ||||
| AdieDITCHBURN | ||||
| Claire LUCAS | ||||
| Fern O’BRIEN | ||||
| Richard OSLER | Secretary | To 22 March 2023 | ||
| Ann PATTERSON | Secretary | From25 October2023 | ||
| Jean ROBB | Treasurer | |||
| Christine SHEPPARD |
To 22 March 2023 | |||
| Stephen THORNEYCROFT |
Vice-chair | |||
| Laurence WALE | Chair | |||
| Maitland WESTBROOK |
Vice-chair | To 17 August 2022 | ||
| JanetWILSON | From 22 March 2023 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Ann PATTERSON | Laurence WALE | |
Secretary |
Chair | |
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Prepared 8 August 2023
Worcester Area Group u3a
Registered Charity No. 702588
Statement of Financial Activities 1st August 2022 to 31st July 2023
| INCOME: Annual Subscriptions Interest Group receipts Cash held by Interest Groups B/F Trips & Events Gift Aid Donations & Grants Interest Received TOTAL INCOME EXPENDITURE: Hire of Rooms - Events programme Speaker Fees Refreshments Purchased Publicity Third Age Magazine Development Expenditure Hire of Rooms - groups Interest Group payments Groups - Licences Trips & Events Activities Expenditure Postage, Printing, Telephone & Stationery Miscellaneous Expenses PayPal & CardNet Commission Beacon System Costs Hire of Rooms - non groups Independent Examination Third Age Trust membership Equipment Administration Expenditure TOTAL EXPENDITURE TOTAL NET MOVEMENT IN FUNDS Transfers between Funds Funds brought forward TOTAL FUNDS CARRIED FORWARD |
General Fund Coxon Legacy Fund Events Fund 2022-23 2022-23 2022-23 £ £ £ 31,170 0 0 0 0 808 0 0 0 0 0 27,252 3,660 0 0 332 0 0 160 92 0 35,322 92 28,060 216 96 0 445 100 0 332 19 0 343 0 0 1,993 0 0 3,329 215 0 25,151 1,222 0 0 0 886 162 0 0 0 0 27,419 25,313 1,222 28,305 699 0 0 351 10 0 412 0 0 891 0 0 243 0 0 150 0 0 3,440 0 0 733 0 0 6,918 10 0 35,560 1,446 28,305 -238 -1,354 -245 286 0 -286 26,695 21,545 2,374 26,743 20,191 1,843 |
Total 2022-23 £ 31,170 808 0 27,252 3,660 332 253 63,475 312 545 351 343 1,993 3,543 26,373 886 162 27,419 54,840 699 361 412 891 243 150 3,440 733 6,928 65,311 -1,837 0 50,614 48,777 |
Previous Year Total 2021-22 £ 25,736 585 1,157 17,674 1,830 276 6 47,264 505 1,155 160 51 1,701 3,573 19,566 690 869 17,355 38,480 689 498 377 837 212 150 3,268 128 6,158 48,211 -947 0 51,561 50,614 |
|---|---|---|---|
Prepared 8 August 2023
Worcester Area Group u3a
Registered Charity No. 702588
| BALANCES AT 31st JULY PayPal & Current account Deposit Account - General Funds Cash at Bank - General Account Deposit Account - Coxon Legacy Cash at Bank - Events Account Cash in Hand - Groups' Monies TOTAL ASSETS CURRENT LIABILITIES Creditors TOTAL NET ASSETS |
General Fund Coxon Legacy Fund Events Fund (Designated Fund) (Designated Fund) 31/07/2023 31/07/2023 31/07/2023 £ £ £ 100 0 0 25,585 0 0 1,057 0 0 0 20,191 0 0 0 1,450 0 0 393 26,743 20,191 1,843 0 0 0 26,743 20,191 1,843 |
Total Funds Unrestricted 31/07/2023 £ 100 25,585 1,057 20,191 1,450 393 48,777 0 48,777 |
Total Funds Unrestricted 31/07/2022 £ 272 24,425 1,998 21,545 1,725 649 50,614 0 50,614 |
|---|---|---|---|
Signed on behalf of the Trustees:
SIGNATURE: SIGNATURE: NAME: Jean ROBB NAME: Laurence WALE POSITION: Treasurer POSITION: Chair DATE: DATE:
Worcester Area Group u3a Prepared 8 August 2023
Registered Charity No. 702588
2022-2023 Movement from prior year
| INCOME: Annual Subscriptions Interest Group receipts Cash held by Interest Groups B/F Trips & Events Gift Aid Donations & Grants Interest Received TOTAL INCOME EXPENDITURE: Hire of Rooms - Events programme Speaker Fees Refreshments Purchased Publicity Third Age Magazine Development Expenditure Hire of Rooms - groups Interest Group payments Groups - Licences Trips & Events Activities Expenditure Postage, Printing, Telephone & Stationery Miscellaneous Expenses PayPal & CardNet Commission Beacon System Costs Hire of Rooms - non groups Independent Examination Third Age Trust membership Equipment Administration Expenditure TOTAL EXPENDITURE TOTAL NET MOVEMENT IN FUNDS Transfers between Funds Funds brought forward TOTAL FUNDS CARRIED FORWARD |
Total 2022-23 £ 31,170 808 0 27,252 3,660 332 253 63,475 312 545 351 343 1,993 3,543 26,373 886 162 27,419 54,840 699 361 412 891 243 150 3,440 733 6,928 65,311 -1,837 0 50,614 48,777 |
Previous Year Total Main Movments 2021-22 £ 25,736 5,434 More members, higher fees 585 1,157 -1,157 Prior year recognises cash collected historically 17,674 9,578 More activity 1,830 1,830 Higher subscription fees in prior year 276 6 47,264 16,211 505 1,155 160 51 1,701 3,573 -30 19,566 6,807 Full group and Coxon Summer programmes 690 869 17,355 10,064 More activity 38,480 16,360 689 498 377 837 212 150 3,268 128 6,158 770 48,211 17,100 -947 0 51,561 50,614 |
|---|---|---|
Prepared 8 August 2023
Worcester Area Group u3a
Registered Charity No. 702588
Statement of Financial Activities 1st August 2022 to 31st July 2023
| INCOME: Annual Subscriptions Interest Group receipts Cash held by Interest Groups B/F Trips & Events Gift Aid Donations & Grants Interest Received TOTAL INCOME EXPENDITURE: Hire of Rooms - Events programme Speaker Fees Refreshments Purchased Publicity Third Age Magazine Development Expenditure Hire of Rooms - groups Interest Group payments Groups - Licences Trips & Events Activities Expenditure Postage, Printing, Telephone & Stationery Miscellaneous Expenses PayPal & CardNet Commission Beacon System Costs Hire of Rooms - non groups Independent Examination Third Age Trust membership Equipment Administration Expenditure TOTAL EXPENDITURE TOTAL NET MOVEMENT IN FUNDS Transfers between Funds Funds brought forward TOTAL FUNDS CARRIED FORWARD |
General Fund Coxon Legacy Fund Events Fund 2022-23 2022-23 2022-23 £ £ £ 31,170 0 0 0 0 808 0 0 0 0 0 27,252 3,660 0 0 332 0 0 160 92 0 35,322 92 28,060 216 96 0 445 100 0 332 19 0 343 0 0 1,993 0 0 3,329 215 0 25,151 1,222 0 0 0 886 162 0 0 0 0 27,419 25,313 1,222 28,305 699 0 0 351 10 0 412 0 0 891 0 0 243 0 0 150 0 0 3,440 0 0 733 0 0 6,918 10 0 35,560 1,446 28,305 -238 -1,354 -245 286 0 -286 26,695 21,545 2,374 26,743 20,191 1,843 |
Total 2022-23 £ 31,170 808 0 27,252 3,660 332 253 63,475 312 545 351 343 1,993 3,543 26,373 886 162 27,419 54,840 699 361 412 891 243 150 3,440 733 6,928 65,311 -1,837 0 50,614 48,777 |
Previous Year Total 2021-22 £ 25,736 585 1,157 17,674 1,830 276 6 47,264 505 1,155 160 51 1,701 3,573 19,566 690 869 17,355 38,480 689 498 377 837 212 150 3,268 128 6,158 48,211 -947 0 51,561 50,614 |
|---|---|---|---|
Prepared 8 August 2023
Worcester Area Group u3a
Registered Charity No. 702588
| BALANCES AT 31st JULY PayPal & Current account Deposit Account - General Funds Cash at Bank - General Account Deposit Account - Coxon Legacy Cash at Bank - Events Account Cash in Hand - Groups' Monies TOTAL ASSETS CURRENT LIABILITIES Creditors TOTAL NET ASSETS |
General Fund Coxon Legacy Fund Events Fund (Designated Fund) (Designated Fund) 31/07/2023 31/07/2023 31/07/2023 £ £ £ 100 0 0 25,585 0 0 1,057 0 0 0 20,191 0 0 0 1,450 0 0 393 26,743 20,191 1,843 0 0 0 26,743 20,191 1,843 |
Total Funds Unrestricted 31/07/2023 £ 100 25,585 1,057 20,191 1,450 393 48,777 0 48,777 |
Total Funds Unrestricted 31/07/2022 £ 272 24,425 1,998 21,545 1,725 649 50,614 0 50,614 |
|---|---|---|---|
Signed on behalf of the Trustees:
SIGNATURE: SIGNATURE: NAME: Jean ROBB NAME: Laurence WALE POSITION: Treasurer POSITION: Chair DATE: DATE:
Worcester Area Group u3a Prepared 8 August 2023
Registered Charity No. 702588
2022-2023 Movement from prior year
| INCOME: Annual Subscriptions Interest Group receipts Cash held by Interest Groups B/F Trips & Events Gift Aid Donations & Grants Interest Received TOTAL INCOME EXPENDITURE: Hire of Rooms - Events programme Speaker Fees Refreshments Purchased Publicity Third Age Magazine Development Expenditure Hire of Rooms - groups Interest Group payments Groups - Licences Trips & Events Activities Expenditure Postage, Printing, Telephone & Stationery Miscellaneous Expenses PayPal & CardNet Commission Beacon System Costs Hire of Rooms - non groups Independent Examination Third Age Trust membership Equipment Administration Expenditure TOTAL EXPENDITURE TOTAL NET MOVEMENT IN FUNDS Transfers between Funds Funds brought forward TOTAL FUNDS CARRIED FORWARD |
Total 2022-23 £ 31,170 808 0 27,252 3,660 332 253 63,475 312 545 351 343 1,993 3,543 26,373 886 162 27,419 54,840 699 361 412 891 243 150 3,440 733 6,928 65,311 -1,837 0 50,614 48,777 |
Previous Year Total Main Movments 2021-22 £ 25,736 5,434 More members, higher fees 585 1,157 -1,157 Prior year recognises cash collected historically 17,674 9,578 More activity 1,830 1,830 Higher subscription fees in prior year 276 6 47,264 16,211 505 1,155 160 51 1,701 3,573 -30 19,566 6,807 Full group and Coxon Summer programmes 690 869 17,355 10,064 More activity 38,480 16,360 689 498 377 837 212 150 3,268 128 6,158 770 48,211 17,100 -947 0 51,561 50,614 |
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