## **Trustees’ Annual Report for the period** **From: Period start date 1 August 2021 To: Period end date 31 July 2022 Charity name: WORCESTER AREA GROUP U3A Charity registration number: 702588** ## **Objectives and Activities** ||
SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The advancement of education and, in
particular, the education of older people
and those who are retired from full-time
work by all means, including associated
activities conducive to learning and
personal development in Worcester and its
surrounding locality.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Education and transfer of skills occurs
through shared learning, actively involving
members to improve their quality of life and
wellbeing.
Members may join a variety of interest
groups, generally meeting fortnightly,
offering a range of subjects facilitated by
volunteers who give their time freely.
Worcester Area Group U3A also supports
trips and events organised by interest
groups for the benefit of members.
Meetings open to all members are regularly
held with speakers from a wide variety of
backgrounds and interests.
Members may also participate in other
learning opportunities offered by Third Age
Trust, West Midlands U3A region, and
Cotswold U3A Link network.
A members’ newsletter is published
regularly throughout the year and circulated
to members either in paper copy or by
email.
Information for members and the public is
available from the Worcester Area Group
U3A website.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity|Para 1.18|The Trustees have regard of the Charity
Commission guidance on public benefit in
meeting the charitable Object of Worcester
Area Group U3A to the benefit of members
and in publicising its activities to the wider| 1 Commission on public benefit public of those no longer in full-time employment. ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|With the end of the national COVID-19
lockdowns, in-person activities were able to
resume in September 2021.
Worcester Area Group U3A continues to
serve the wider community and during
2021-2022, attracted 118 new members,
including 23 Guest members mostly from
neighbouring U3As. This was an
improvement on the previous year (25 new
members), although well below the level
seen before the pandemic (2018-2019 226
new members).
Although most indoor meetings were
suspended in January and February 2022
due to a resurgence in COVID-19 cases,
84 groups covering a full range of activities
were able to meet over the year (2020-
2021 35 groups).
Given the continuing pandemic, the
programme of two-weekly presentation
meetings alternated between meeting in-
person and online. Online meetings have
been well-attended and serve members
who are not able to attend in-person
meetings.
With the lifting of travel restrictions,
members’ trips and walking holidays were
able to restart and remain popular.| 2 To broaden the community served, concessionary membership has been made available for the 2022-2023 year. ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Accounts are prepared on the basis of
Receipts and Payments.
Membership subscriptions, reduced in the
2020-2021 financial year, were increased
to near pre-pandemic levels in line with the
expected level of activity.
Total income for the year increased from
£28,045 to £47,264 reflecting both
increased membership subscriptions and
payments for trips and travel arranged by
Worcester Area Group U3A.
Worcester Area Group U3A recorded a net
deficit of £947 for the year. Unrestricted
funds at 31 July 2021 amounted to
£50,614.
We regularly update our financial forecasts
and are confident in being able to deal with
the expected increase in costs resulting
from the inflationary situation and still
support the start-up costs of new group
activities.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The General Reserves Policy is set at an
amount equivalent to 3 months’ General
Fund expenditure, excluding Third Age
Trust and Independent Examiner fees, both
of which are provided for in full. General| 3 |||Reserves exclude Trips & Events and
Coxon legacy funds.
Reserves are held to meet: day-to-day
commitments in the face of unexpected
fluctuations in income and expenditure;
fees due retrospectively to Third Age Trust;
and, costs incurred in the event of the
dissolution of Worcester Area Group U3A
Events and trips are expected to be self-
financing and a contingency of £500 is held
within the Events and Trips fund to cover
unexpected shortfalls.| |---|---|---| |Amount of reserves held|Para 1.22|Excluding £ 21,545 held in the Coxon
Legacy fund and £2,374 in the Events &
Trips fund, General funds amounted to
£26,695 at the end of July 2022.
The Trustees have prepared the budget for
2022-2023 based on maintaining a
minimum General fund in line with the
General reserve policy.| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| 4 ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Worcester Area Group U3A is an
unincorporated association.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|At the Annual General Meeting members
elect four honorary officers: a Chairman, a
Vice-chairman or Vice-chairmen, a
Secretary, and a Treasurer who hold office
from the conclusion of that meeting. A
President may also be elected if the
creation of such a post has been agreed at
a General Meeting.
The Executive Committee consists of
between 5 and 14 members: 4 honorary
officers, and between 1 and 10 members
elected at the Annual General Meeting.
The Trustees may in addition appoint not
more than 2 co-opted members who have
full voting rights and tenure until the next
Annual General Meeting.
Vacancies on the Executive Committee of
Trustees which arise through resignation or
termination during the year can be filled
from the membership and such an
appointee completes the term of service of
the member he or she is replacing and is
eligible for re-election at the next Annual
General Meeting.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |||| 5 Other ## **Reference and Administrative details** Charity name WORCESTER AREA GROUP U3A Other name the charity uses Worcester U3A Registered charity number 702588 Charity’s principal address 3 Lion Court Worcester WR1 1UT ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Denis COMPTON||Until 23 March 2022|| ||Brian CULLIS||Until 14 December
2022|| ||Patricia CURRIE|||| ||Beryl CURTIS||From 23 March 2022|| ||Pat DAVIS||From 21 July2022|| ||Adrian DITCHBURN|||| ||Claire LUCAS|||| ||Fern O’BRIEN||From 26 May2022|| ||Richard OSLER|Secretary & Vice-
chair (Vice-chair
until 23 March
2022)||| ||Jean ROBB|Treasurer||| ||Ruth SAUNDERS||Until 23 March 2022|| ||Christine SHEPPARD|||| ||Stephen
THORNEYCROFT|Vice-Chair|From 23 March 2022|| ||Pamela VERNON||Until 23 February2022|| ||Laurence WALE|Chair||| ||Maitland WESTBROOK|Vice-chair|From 23 March 2022
Until 17 August 2022|| **– Corporate trustees names of the directors at the date the report was approved Director name** 6 **Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** 7 ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Laurence Wale Richard Osler **Position (eg Secretary,** Secretary **Chair, etc)**[Chair ] **Date** 8 ## **Worcester Area Group u3a Registered Charity No. 702588** ## **Statement of Financial Activities 1st August 2021 to 31st July 2022** |**INCOME**
Annual Subscriptions
Cash held by Interest Groups B/F
Gift Aid
Interest Group receipts
Interest Received
Other Income
Refreshments sales
Trips & Walking Tours
**Total Income**
**GENERAL EXPENDITURE**
Equipment
Groups - Licences
Hire of Rooms - groups
Hire of Rooms - Main Meeting
Hire of Rooms - non groups
Interest Group payments
Refreshments Purchased
Speaker Fees
Third Age Trust
Trips & Walking Tours
**Total General Expenditure**
**ADMINISTRATION EXPENSES**
Beacon System Costs & Third Age Magazine
Independent Examination
Miscellaneous Expenses
PayPal Commission
Postage & Telephone
Printing and Stationery
Publicity
**Total Administration Expenses**
**TOTAL NET MOVEMENT IN FUNDS**
**TOTAL FUNDS BROUGHT FORWARD**
**TOTAL FUNDS CARRIED FORWARD**|**General**
**Fund**
**Coxon**
**Legacy**
**Fund**
**Events**
**Fund**
**Total**
**Previous Year**
**2021-22**
**2021-22**
**2021-22**
**2021-22**
**2020-21**
**£:p**
**£:p**
**£:p**
**£:p**
**£:p**
25,736.00
0.00
0.00
25,736.00
12,354.00
0.00
0.00
1,157.18
1,157.18
0.00
1,829.60
0.00
0.00
1,829.60
5,002.05
0.00
0.00
585.20
585.20
0.00
3.78
2.24
0.00
6.02
5.73
275.82
0.00
0.00
275.82
0.00
0.00
0.00
0.00
0.00
24.50
0.00
0.00
17,673.90
17,673.90
10,659.00| |---|---| ||**27,845.20**
**2.24**
**19,416.28**
**47,263.72**
**28,045.28**| ||79.30
48.47
0.00
127.77
617.54
869.32
0.00
0.00
869.32
2,276.38
19,205.95
359.75
0.00
19,565.70
1,273.70
387.51
117.88
0.00
505.39
62.39
211.75
0.00
0.00
211.75
19.03
0.00
0.00
689.86
689.86
0.00
160.42
0.00
0.00
160.42
0.00
929.60
225.00
0.00
1,154.60
990.00
3,328.00
0.00
0.00
3,328.00
2,891.50
0.00
0.00
17,354.76
17,354.76
10,646.00| ||**25,171.85**
**751.10**
**18,044.62**
**43,967.57**
**18,776.54**| ||2,537.94
0.00
0.00
2,537.94
2,269.36
150.00
0.00
0.00
150.00
150.00
437.83
0.00
0.00
437.83
215.81
376.92
0.00
0.00
376.92
233.61
229.54
0.00
0.00
229.54
425.62
459.57
0.00
0.00
459.57
407.84
51.49
0.00
0.00
51.49
92.98| ||**4,243.29**
**0.00**
**0.00**
**4,243.29**
**3,795.22**| ||| ||**(1,569.94)**
**(748.86)**
**1,371.66**
**(947.14)**
**5,473.52**
28,264.54
22,294.13
1,002.19
51,560.86
46,087.34| ||**26,694.60**
**21,545.27**
**2,373.85**
**50,613.72**
**51,560.86**| 5 ## **Worcester Area Group u3a Registered Charity No. 702588** ## **Balance as at 31[st] July 2022** |**CURRENT ASSETS**
Payments in Advance
Deposit Account - General Funds
Deposit Account - Coxon Legacy
PayPal and Current account
Cash at Bank - Events Account
Cash at Bank - General Account
Cash in Hand - Groups' Monies
**Total Assets**
**CURRENT LIABILITIES**
Creditors
**TOTAL NET ASSETS**
**REPRESENTED BY**
**Unrestricted**
General Fund
Coxon Legacy Fund (Designated)
Events Fund (Designated)
**Total Funds**|**Total Funds**
**as at**
**31/07/2022**
**£:p**
0.00
24,424.74
21,545.27
271.55
1,725.31
1,998.31
648.54
**50,613.72**
0.00
**50,613.72**
26,694.60
21,545.27
2,373.85
**50,613.72**|**Total Funds**
**as at**
**31/07/2021**
**£:p**
0.00
26,020.96
22,294.13
56.97
1,002.19
2,186.61
0.00| |---|---|---| |||**51,560.86**| |||| |||0.00| |||| |||**51,560.86**| |||28,264.54
22,294.13
1,002.19| |||**51,560.86**| 6 **Independent Examiner's Report to the members/trustees of the University of the Third Age Worcester Area Group Charity Number 0702588** I report on the accounts for the year ended 31st July 2022. ## **Respective responsibilities of the Trustees and Independent Examiner** The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to - examine the accounts under section 145 of the 2011 Act; - follow the procedures laid down in the General Directions given by the Charity Commissioners section 145(5)(b) of the 2011 Act; and - state whether particular matters have come to my attention. ## **Basis of Independent Examiner's Statement** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the management committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently I do not express an audit opinion on the accounts. ## **Independent Examiner's Statement** In connection with my examination, no matters have come to my attention (other than those disclosed below) 1. which give me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with s.130 of the 2011 Act; or - to prepare accounts which accord with these accounting records have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Grahame Lucas 26[th] October 2022 120, Laugherne Road, St Johns Worcester. WR2 5LT