| Ob ecti | v | es and | Activ | itie | s | |
|---|---|---|---|---|---|---|
| SORP reference | ||||||
| The advancement ofeducation and, in |
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| Summary | ofthe purposes | of | Para 1.17 | particular, the education of older people |
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| the charity | as set out | in its | and those who are retired from full-time | |||
| governing | document | work by all means, including associated |
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| activities conducive to learning and |
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| personal development in Worcester and its |
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| surrounding locality. |
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| Education and transfer of skills occurs |
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| Summary | ofthe main | Para 1.17and | through shared learning, actively involving |
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| activities | in relation to those | 1.19 | members to improve their quality of life and |
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| purposes | for the public | wellbeing. | ||||
| benefit, in particular, activities, projects or services identified in accounts. |
the the |
Members may join a variety of interest groups, generally meeting fortnightly, offering a range ofsubjects facilitated by volunteers who give their time freely. |
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| Worcester Area Group U3A also supports | ||||||
| trips and events organised by interest |
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| groups for the benefit of members. | ||||||
| Meetings open to all members are regularly |
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| held with speakers from a wide variety of |
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| backgrounds and interests. |
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| Members may also participate in other |
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| learning opportunities offered by Third Age |
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| Trust, West Midlands Region U3A network, |
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| and Cotswold Link U3A network. |
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| A members' newsletter is published |
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| regularly throughout the year and circulated |
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| to members either in paper copy or by |
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| email. | ||||||
| Information for members and the public is |
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| available from the Worcester Area Group |
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| U3A website. | ||||||
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity |
Para 1.18 | The Trustees have regard ofthe Charity Commission guidance on public benefit in meeting the charitable Object ofWorcester Area Group U3A to the benefit ofmembers and in ublicisin its activities to the wider |
| Additional | information | information | (optional) | (optional) | ||
|---|---|---|---|---|---|---|
| You ma choose to |
include | further statements | where relevant | about: | ||
| SORP reference | ||||||
| Policy on | grant making | Para 1.38 | ||||
| Policy on | social investment | Para 1.38 | ||||
| including | program | related | ||||
| investment | ||||||
| Contribution made |
by | Para 1.38 | ||||
| volunteers | ||||||
| Other |
| Achieve | men | ts | and Per | formance | |
|---|---|---|---|---|---|
| SORP reference | |||||
| Summary ofthe main achievements ofthe charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | As a consequence ofthe COVID-19 pandemic, activities were curtailed over the year falling from around 80 interest groups in 2019-2020that met indoors to 35groups meeting online in 2020-2021. Interest groups meeting outside were able to continue for most ofthe 2020-2021 year, albeit with restricted numbers ofmembers |
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| participating. | |||||
| Regular online meetings open to all |
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| members continued to run through this |
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| period and efforts to broaden the range of | |||||
| activities available online have continued. |
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| The Trustees are mindful ofthe benefit of |
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| the activities provided by Worcester Area |
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| Group U3A and, wherever possible, to |
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| include members who have not participated |
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| online or in groups meeting outside. |
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| Members have been kept abreast of |
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| developments and learning opportunities |
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| through an increased frequency of |
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| newsletters and, where appropriate, |
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| through personal contact. |
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| Worcester Area Group U3A has remained | |||||
| open to new members throughout the |
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| COVID-19 pandemic. | |||||
| To broaden the involvement of members in |
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| decision-making, at the Annual General |
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| Meeting in March 2021, changes to the |
|||||
| overnin document were resented to and |
| inancial Review |
inancial Review |
||
|---|---|---|---|
| Review ofthe charity's financial position at the end ofthe period |
Para 1.21 | Accounts are prepared on the basis of Receipts and Payments. In response to the pandemic, the membership year was extended from the |
|
| end ofAugust to 1 January 2021 and | |||
| subscription fees reduced in line with the |
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| lower level ofactivities that could be | |||
| provided. | |||
| Membership fell from 1,066 at the end of |
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| July 2020 to 819at the end ofJuly 2021 | |||
| due to a lower proportion of members |
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| renewing their membership and fewer new |
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| members joining. |
| Members from neighbouring U3As |
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|---|---|---|---|---|---|---|---|---|---|---|
| benefitting from activities provided by |
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| Worcester Area Group U3A also fell over | ||||||||||
| the same period from 33to 16. | ||||||||||
| , Costs were lower than in previous years |
as | |||||||||
| activities were curtailed and meetings |
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| mostly took place online rather than in hired |
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| venues. No trips or events took place |
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| during the year. | ||||||||||
| Total income for the year fell to F28,045 | ||||||||||
| and costs were in line with the reduction |
in | |||||||||
| income. | ||||||||||
| :Worcester Area Group U3A recorded a | net | |||||||||
| surplus ofE5,474 for the year and net |
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| unrestricted funds as at 31 July 2021 |
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| amounted tof51,561 leaving Worcester |
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| Area group U3A in a strong financial | ||||||||||
| position. | ||||||||||
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The General Reserves Policy is set at an amount equivalent to 3 months' General Fund expenditure, excluding Third Age Trust and independent Examiner fees, both |
||||||||
| ofwhich are provided for in full. General |
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| Reserves exclude Trips 8 Events and | ||||||||||
| Coxon legacy funds. | ||||||||||
| Reserves are held to meet: day-to-day | ||||||||||
| commitments in the face of unexpected |
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| fluctuations in income and expenditure; |
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| fees due retrospectively to Third Age Trust; |
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| and, costs incurred in the event ofthe |
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| dissolution ofWorcester Area Group U3A |
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| Events and trips are expected to be self- | ||||||||||
| financing and a contingency is held within |
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| the Events and Trips fund to cover | ||||||||||
| unexpected shortfalls. |
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| Amount | of | reserves | held | Para 1.22 | Given the extraordinary circumstances and the reduced level ofactivities during the |
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| year resulting from the COVID-19 |
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| pandemic, the Trustees have prepared |
the | |||||||||
| budget for 2021-2022 based on maintaining | ||||||||||
| a General reserve off14,288. | ||||||||||
| A contingency off500 is maintained within |
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| the Events and Trips fund. | ||||||||||
| Reasons | for holding | zero | Para 1.22 | n/a | ||||||
| reserves | ||||||||||
| Details deficit |
offund materially | in | Para 1.24 | n/a | ||||||
| Explanation of any uncertainties about the |
Para 1.23 | n/a | ||||||||
| charity | continuing | as a going | ||||||||
| concern |
| Additional information |
(optional) | (optional) | ||
|---|---|---|---|---|
| You ma choose to include further statements |
where relevant | about: | ||
| The charity's principal |
Para 1.47 | |||
| sources offunds (including | ||||
| any fundraising) | ||||
| Investment policy and |
Para 1.46 | |||
| objectives including any |
||||
| social investment policy |
||||
| adopted | ||||
| A description ofthe principal |
Para 1.46 | |||
| risks facing the charity | ||||
| Other |
| Description | of charity's | of charity's | |||
|---|---|---|---|---|---|
| trusts: | |||||
| Constitution | |||||
| Type ofgoverning | document | Para 1.25 | |||
| trust deed, | ro al | charter) | |||
| How is the charity constituted? |
Para 1.25 | Worcester Area Group U3A is an unincorporated association. |
|||
| (e.g unlncoi'porated | |||||
| association, | CIO | ||||
| Trustee selection methods including details ofany |
Para 1.25 | At the Annual General Meeting members elect four honorary officers: a Chairman, Vice-chairman or Vice-chairmen, a |
a | ||
| constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Secretary, and a Treasurer who hold office from the conclusion ofthat meeting. A President may also be elected ifthe creation ofsuch a post has been agreed at a General Meeting. |
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| The Executive Committee consists of |
|||||
| between 5 and 14members: 4 honorary | |||||
| officers, and between 1 and 10members |
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| elected at the Annual General Meeting. |
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| The Trustees may in addition appoint not |
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| more than 2 co-opted members who have |
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| full voting rights and tenure until the next |
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| Annual General Meeting. |
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| Vacancies on the Executive Committee | of | ||||
| Trustees which arise through resignation |
or | ||||
| termination during the year can be filled |
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| from the membership and such an |
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| a ointee corn letes the term ofservice |
of |
| the member | the member | he or she is replacing | and is |
|---|---|---|---|
| eligible | for | re-election at the next | Annual |
| General | Meeting. |
| Additional information |
(optional) | (optional) | |||
|---|---|---|---|---|---|
| You ma choose to include further statements |
where relevant. about: | ||||
| Policies and procedures | Para 1,51- | ||||
| adopted for the induction |
|||||
| and training oftrustees |
|||||
| The charity's organisational |
Para 1.51 | ||||
| structure and any wider |
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| network with which the |
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| charity works | |||||
| Relationship with any related |
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| parties | |||||
| Other | |||||
| Reference and Administrative | details | ||||
| Charity name | WORCESTER AREA GROUP U3A | ||||
| Other name the charity | uses | Worcester | U3A | ||
| Registered charity number |
702588 | ||||
| Charity's principal address |
3 Lion Court | ||||
| Worcester | WR1 1UT |
| ofthe charity trustees | who manage the | charity | |||
|---|---|---|---|---|---|
| Trustee name | Office (ifany) | Dates acted if not for whole ear |
Name to a |
ofperson (or body) entitled oint trustee ifan |
|
| Brigid AMOR | Until 6 December 2020 | ||||
| Carolyn BARRETT |
Until 17March 2021 | ||||
| Carolyn CLARKE |
Until 17March 2021 | ||||
| Denis COMPTON | |||||
| Brian CULLIS | From 17March 2021 | ||||
| Patricia CURRIE | From 17March 2021 | ||||
| Adrian DITCHBURN |
| 8 | Ann KELLY | Treasurer | ||
|---|---|---|---|---|
| 9 | Jane LONG | |||
| 10 | Claire LUCAS | From 17March 2021 | ||
| Richard OSLER | Secretary | |||
| &from | ||||
| 24.03.2021 Vice- | ||||
| chair | ||||
| 12 | Jean ROBB | From 17March 2021 | ||
| 13 | Alan RUSSELL | Chair | Until 17March 2021 | |
| 14 | Sue RUSSELL | Until 17March 2021 | ||
| 15 | Ruth SAUNDERS | |||
| 16 | Christine SHEPPARD |
From 17March 2021 | ||
| Laurence WALE | Vice-chair | until | ||
| 17 | 17.03.2021 | |||
| Chair from | ||||
| 17.03.2021 | ||||
| 18 | Pamela VERNON | From 17March 2021 | ||
| 19 | ||||
| 20 |
| 12-month | membership | 2022-2023 | 2021-2022 |
|---|---|---|---|
| (reduced fee from January) | |||
| Standard | membership | f35 | f30 |
| (E23) | (f18) | ||
| Additional | Hours membership | f47 | f39 |
| (E32) | (f26) | ||
| Guest (members ofother u3a's) | f12 | f12 | |
| (E8) | (&9) |
| Coxon | |||||||
|---|---|---|---|---|---|---|---|
| General | Legacy | Events | |||||
| Fund | Fund | Fund | Total | Previous Year | |||
| 2020-21 | 2020-21 | 2020-21 | 2020-21 | 2019-20 | |||
| f:p | f:p | f:p | f:p | f:p | |||
| INCOME | |||||||
| Annual Subscriptions (net ofconcessions) |
12,354.00 | 0.00 | 0.00 | 12,354.00 | 34,479.00 | ||
| Gift Aid | 5,002.05 | 0.00 | 0.00 | 5,002.05 | 4,297.99 | ||
| Refreshments sales |
24.50 | 0.00 | 0.00 | 24.50 | 41.90 | ||
| Groups Room Hire Income | 0.00 | 0.00 | 0.00 | 0.00 | 235.50 | ||
| Events and Trips | Note o | 0.00 | 0.00 | 10,659.00 | 10,659.00 | 19,425.10 | |
| Diaries and Badges | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | ||
| Interest Received | 2.92 | 2.81 | 0.00 | 5.73 | 24.98 | ||
| Otherlncome | Note b | 0.00 | 0.00 | 0.00 | 0.00 | 725.33 | |
| Total Income | 17,383.47 | 2.81 | 10,659.00 | 28,045.28 | 59,229.80 | ||
| GENERAL EXPENDITURE | |||||||
| Hire of Rooms —main meeting |
62.39 | 0.00 | 0.00 | 62.39 | 932.50 | ||
| Hire of Rooms - non groups | 19.03 | 0.00 | 0.00 | 19.03 | 547.81 | ||
| Hire of Rooms - groups | Note 1 | 1,273.70 | 0.00 | 0.00 | 1,273.70 | 20,195.14 | |
| Groups —Expenses |
2,197.24 | 79.14 | 0.00 | 2,276.38 | 776.12 | ||
| Events and Trips | 0.00 | 0.00 | 10,646.00 | 10,646.00 | 22,507.55 | ||
| Conference Expenses | 0.00 | 0.00 | 0.00 | 0.00 | 730.65 | ||
| Third Age Trust | 4,334.86 | 0.00 | 0.00 | 4,334.86 | 6,146.76 | ||
| Speakers Expenses and costs | 990.00 | 0.00 | 0.00 | 990.00 | 493.79 | ||
| Equipment | Note c | 617.54 | 0.00 | 0.00 | 617.54 | 3,323.94 | |
| Refreshments Purchased |
0.00 | 0.00 | 0.00 | 0.00 | 127.29 | ||
| Total General Expenditure | 9,494.76 | 79.14 | 10,646.00 | 20,219.90 | 55,781.55 | ||
| ADMINISTRATION EXPENSES |
|||||||
| Independent Examination |
150.00 | 0.00 | 0.00 | 150.00 | 150.00 | ||
| Postage Rr Telephone |
Note 2 | 425.62 | 0.00 | 0.00 | 425.62 | 464.15 | |
| Printing and Stationery |
Note 2 | 407.84 | 0.00 | 0.00 | 407.84 | 385.44 | |
| Publicity | 92.98 | 0.00 | 0.00 | 92.98 | 151.50 | ||
| Miscellaneous Expenses |
Note d | 215.81 | 0.00 | 0.00 | 215.81 | 312.88 | |
| PayPal Commission | Note 2 | 233.61 | 0.00 | 0.00 | 233.61 | 608.90 | |
| Beacon System Costs | 826.00 | 0.00 | 0.00 | 826.00 | 1,109.00 | ||
| TotalAdministration | Expenses | 2,351.86 | 0.00 | 0.00 | 2,351.86 | 3,181.87 | |
| OTHER FINANCING ADJUSTMENTS |
|||||||
| Prior year Accruals 8 Payments | in Advance | ||||||
| Transfers between funds (in) |
|||||||
| Transfers between funds (out) |
|||||||
| Net impact ofTransfers | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | ||
| TOTAL NET MOVEMENT IN FUNDS |
5,536.85 | (76.33) | 13.00 | 5,473.52 | 266.38 | ||
| TOTAL FUNDS BROUGHT FORWARI | Note e | 18,694.88 | 26,403.27 | 989.19 | 46,087.34 | 45,820.96 | |
| Prior Year Adjustment | Note 3 | 4,032.81 | (4,032.81) | 0.00 | 0.00 | ||
| TOTAL FUNDS CARRIED FORWARD | 28,264.54 | 22,294.13 | 1,002.19 | 51,560.86 | 46,087.34 |
| TRUSTEES | (3-YEAR APPOINTMENT) | (3-YEAR APPOINTMENT) | (3-YEAR APPOINTMENT) | |
|---|---|---|---|---|
| Chair | Alan Russell (until March 2021) |
|||
| Laurence Wale (from March 2021) | ||||
| Vice-chair* | Laurence Wale (until March 2021) | |||
| Richard Osier (from March 2021; 1-year) | ||||
| Secretary | Richard Osier | |||
| Treasurer | Ann Kelly (until end of July 2021) | |||
| Jean Robb (appointed March 2021; |
||||
| Treasurer from start of July 2021) |
||||
| Events Treasurer | Brigid Amor (until December 2020) | |||
| Brian Cullis (from March 2021) | ||||
| Accessibility | & Inclusion | Secretary | Susan Russell (until March 2021) |
|
| Christine Sheppard (from March 2021) |
||||
| Groups Coordinator | Adie Ditchburn | |||
| Assistant | Groups Coordinator" | Jane Long | ||
| Membership | Secretary* | Denis Compton | ||
| Speaker Secretary* | Ruth Saunders | |||
| Social Secretary* | Ruth Saunders | |||
| Newsletter | Editor | Carolyn Clarke (until March 2021) |
||
| Tricia Currie (from March 2021) |
||||
| Publicity & |
Development | Secretary | Pam Vernon (from March 2021) |
|
| Web Editor | Carolyn Barrett (until March 2021) |
|||
| Claire Lucas (from March 2021) | ||||
| ADVISERS | (1-YEARAPPOINTMENT) | |||
| IT Help | David Barrett (until July 2021) | |||
| Alan Russell (from March 2021) |
||||
| Technical | Adviser | Roger Marston |