## **Trustees’ Annual Report for the period** **From 1[st] January 2024 Period start date To 31[st] December 2024 Period end date** ## **Charity name: Smethwick Photographic Society** ## **Charity registration number: 702550** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|_The advancement of the arts and science of_
_photography_| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|_The Society is formed to afford facilities for the_
_general advancement of the art and science of_
_photography, to establish photographic records_
_and communicate new and interesting matters_
_regarding photography._| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|_In planning activities for the year, the Society_
_kept in mind the Charity Commission’s_
_guidance on public benefit at trustee meetings._| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|_The Society is not a grant making body._| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|_During the year approx. 1180 hours were_
_contributed by the volunteers to the_
_running of the Society as follows: -_
_Lecturers, judges, and advisors_
_220 hours General maintenance,_
_upgrading of facilities & equipment in_
_the building.960 hours_| |||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|_During the year live attendance at meetings_
_remained stable with fewer members_
_relying on the remote streaming system._
_The stream continued to be used by our_
_more remote members and visitors to the_
_lecture program._
_The full program of National, International_
_Exhibitions was run with a very good_
_response from both entrants and visitors._
_The weekly technique group was upgraded_
_to a Photography School Status which_
_attracted good responses from both_
_members and non-members. This group_
_offered both technical advice and_
_photographic opportunities both in the_
_club’s studio and on organized outings._
_Work was carried out to upgrade the_
_lighting on the exhibition print display_
_boards around both the lounge and lecture_
_room to offer a much-improved experience_
_viewing the exhibitions._
_A suspended ceiling with LED lighting_
_panels was installed in the lounge area to_
_enhance the lighting and heating efficiency._
_._| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|_The Society holds £31,334 in current accounts_
_and on deposit with the bank, of which £2,000_
_are restricted funds. The funds are sufficient to_
_cover its normal activities and to maintain and_
_improve (both foreseen and unforeseen_
_expenditure) the 100-year-old plus, former_
_primary school building in which the Society_
_meets._| |Amount of reserves held|Para 1.22|_£31,334_| |Reasons for holding zero
reserves|Para 1.22|_n/a_| |Details of fund materially in
deficit|Para 1.24|_none_| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|_none_| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|_An association consisting of approximately_
_125 members_| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|_Constitution_| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|_Trustees are elected from senior members of_
_the management committee, appointed by its_
_members, to manage the running of the Society_| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|_Smethwick Photographic Society_| |---|---| |Other name the charity uses|| |Registered charitynumber|702550| |Charity’s principal address|_The Old School_
_House,_
_Churchbridge,_
_Oldbury,_
_West Midlands,_
_B69 2AS_| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||_Roger Francis Parry_|_Secretary_||| ||_Judith Margaret Parry_|||| ||_David Arthur Lowe_|||| ||_David Michael Yates_|||| ||_Michael Sharples_|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets _The Society does not hold funds as custodian trustees on behalf_ held in this capacity _of others._ Name and objects of the charity on whose behalf the assets are held and how this n/a falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets n/a from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** Roger Francis Parry ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|_R. F Parry_|| |---|---|---| ||
_Roger Francis Parry_|| ||

_Secretary_|| ||_18/10/2025_|| ||_18/10/2025_|| ## i ~~a~~ **Smethwick Photographic Society 702550** **Receipts and payments accounts For the period** 1st January 2024 31st December 2024 **To from** ~~ee~~ **CC16a** **----- Start of picture text -----**
||||||||| |---|---|---|---|---|---|---|---| |Section A Receipts and payments| |Unrestricted|Restricted|Endowment| |Total funds|Last year| |funds|funds|funds| |to the nearest| |to the nearest £|to the nearest £|to the nearest £|to the nearest £| |£| |A1 Receipts| |Membership Subscriptions|10,208|-|-|10,208|9,641| |Studio/Room Hire|5,655|-|-|5,655|4,095| |Exhibitions|10,457|-|-|10,457|9,952| |Fund Raising - Raffles|45|-|-|45|-| |Fund Raising - Shop|821|-|-|821|1,440| |Fund Raising - Bar Catering|2,273|-|-|2,273|1,907| |Fund Raising - Bring & Buy|-|-|-|-|193| |Sundry Income|94|-|-|94|609| |Bank Interest|232|-|-|232|147| |Grants|-|2,000|-|2,000|11,170| |Donations|-|-|-|-|230| |FIAP World Cup|-|-|-|-|1,625| |Sub total|(Gross income for| |29,785|2,000|-|31,785|41,009| |AR)| |A2 Asset and investment sales,| |(see table).| |Unauthorised Payments recovered|1,290|-|-|1,290|-| |-|-|-|-|-| |Sub total|1,290|-|-|1,290|-| |==|Total receipts|31,075|2,000|-|——|33,075|41,009| |A3 Payments| |Lecturers/Speakers/Judges|1,360|-|-|1,360|1,621| |Exhibitions|10,442|-|-|10,442|8,104| |FIAP Word Cup|-|-|-|-|1,615| |Fund Raising - Raffles|-|-|-|-|-| |Fund Raising - Shop|337|-|-|337|605| |Fund Raising - Bar Catering|1,352|-|-|1,352|1,336| |Building Maintenance|2,376|-|-|2,376|2,711| |Insurance|2,519|2,519|2,847| |Utilities|6,358|-|-|6,358|8,640| |Cleaning|1,979|-|-|1,979|1,484| |Administration|2,708|-|-|2,708|2,983| |Sundry|547|-|-|547|220| |Professional Expenses|-|-|-|-|-| |Lottery Grant Expenditure|351|10,000|-|10,351|-| |-|-|-|-|-| |30,329|10,000|-|40,329|32,166| **----- End of picture text -----**
**----- Start of picture text -----**
|||||||||| |---|---|---|---|---|---|---|---|---| |A4 Asset and investment| |purchases,|(see table)| |Unauthorised Payments|-|-|-|-|1,290| |-|-|-|-|-| |Sub total|[ - ]|-|-|-|1,290| |S|Total payments|SS|30,329|10,000|-|40,329|5|33,456| |Net of receipts/(payments)|746|- 8,000|-|- 7,254|7,553| |A5 Transfers between funds|-|- -|-|-| |A6 Cash funds last year end|28,588|10,000|-|38,588|31,035| |Cash funds this year end|===>|29,334|2,000|- 31,334|38,588| **----- End of picture text -----**
CCXX R1 accounts (SS) 18/10/2025 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**
CCXX R2 accounts (SS)|Community Account
Deposit Account
Exhibitions Account
Catering/Bar Account
Exhibition Paypal Account
Paypal Webshop
Signature
_R.F Parry_
(agree balances with receipts and payments
account(s))
Exhibition Display Equipment
Air Conditioning
**Details**
IT Equipment & Software
Darkroom Equipment
Studio Lighting
Catering Equipment
Lecture Theatre Seating
Tables & Chairs
**Details**
**Details**
**_Total cash funds_**
**Details**
The Old Schoolhouse - Freehold Property
**Details**
Projectors/Screens
~~2~~|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**1,816**
**2,000**
**14,733**
**1,943**
**918**
**599**
**9,325**
**-**
**29,334**
**2,000**
OK
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Restricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
Unrestricted
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Roger Francis Parry|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||| ||||| ||||| ||||| ||||| ||||| ||||**-**| ||||| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||_R.F Parry_|Roger Francis Parry|18/10/2025| ||~~2~~||~~18/10/2025~~| CCXX R2 accounts (SS) ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Smethwick Photographic Society **On accounts for the year** 31[st] December 2024 **Charity no** 702550 **ended (if any) Set out on pages** 1 and 2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2024 - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** _Ian Bailey_ **Date:** 18/10/2025 ~~Ps fF~~ **Name:** Ian Richard Bailey ~~Po~~ **Relevant professional** Association of Chartered Certified Accountants **qualification(s) or body (if any): Address:** Bramley House, London Road Shipston-on-Stour, Warwickshire CV36 4EP **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**