2021-12-31-accounts

Trustees’ Annual Report for the period

From 1[st ] January 2021 Period start date to 31[st ] December 2021 Period end date

Charity name: Smethwick Photographic

Society Charity registration number: 702550

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The advancement of the arts and science of photography
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The Society is formed to afford facilities for the general advancement of the art and science of photography, to establish photographic records and communicate new and interesting matters regarding photography.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	In planning activities for the year, the Society kept in mind the Charity Commission’s guidance on public benefit at trustee meetings.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	The Society is not a grant making body.
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	During the year approx. 884 hours were contributed by the volunteers to the running of the Society as follows: - Zoom Lecturers, judges, and advisors 156 hours General maintenance of and upgrading audio equipment in the building 728 hours
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	In conforming to Government Coronavirus (COVID‑19) lockdown restrictions, the Society reluctantly had to take the decision to cancel all physical activities during the year. It was able to continue with regular virtual meetings for the membership via a Zoom link. The Society held a successful annual international exhibition selected and shown virtually via the Internet. Selecting and presenting a print exhibition was not possible due to lockdown restrictions in place at that time.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other

Financial Review

Review of the charity’s financial position at the end ofthe period	Para 1.21
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Society holds £32,216 in current accounts and on deposit with the bank, all of which are unrestricted funds. The funds are sufficient to cover its normal activities and to maintain and improve (both foreseen and unforeseen expenditure) the 100-year-old plus, former primary school building in which the Society meets.
Amount of reserves held	Para 1.22	£32,216
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	none
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	none

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed,royal charter)	Para 1.25	An association consisting of approximately 150 members
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Constitution
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are elected from senior members of the management committee, appointed by its members, to manage the running of the Society

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charityname	Smethwick Photographic Society
Other name the charityuses
Registered charitynumber	702550
Charity’s principal address	The Old School House, Churchbridge, Oldbury, West Midlands, B69 2AS

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Roger Francis Parry
	Judith Margaret Parry
	David Arthur Lowe
	David Michael Yates

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets The Society does not hold funds as custodian trustees on held in this capacity behalf of others. Name and objects of the charity on whose behalf the assets are held and how this N/A falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets N/A from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Roger Francis Parry

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

As the building remained unoccupied during the year, the trustees took the opportunity (when lockdown restrictions permitted) to address some of the essential maintenance needed to the building and upgrading of internal facilities. These included repointing of the roof ridge tiles, completion of damp proofing and replacing the front door to complete the flood protection project, replacement of a worn-out boiler, upgrading the ventilation system to reduce the spread of respiratory infections to meet UK Health Security Agency guidelines and replacing the audio/computer equipment in the lecture theatre.

Further work has been approved by the trustees in 2022 to reorder an unused room to provide storage and handling facilities for the many print exhibitions managed by the Society.

It is anticipated that with relaxation of lockdown the Society will be able to resume some of its normal activities.

Declarations

The trustees declare that they have approved the trustees’ report

above. Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	R F Parry
	Roger Francis Parry
	Secretary
	14/10/2022

Smethwick Photographic Society

702550

Receipts and payments accounts

CC16a

For the period 1st January 2021 31st December 2021 To from

Section A Receipts and payments

Unrestricted funds

Restricted funds

Endowment funds to the nearest £

Total funds

Last year

to the nearest £ to the nearest £

to the nearest £

to the nearest £

A1 Receipts

MembershipSubscriptions	MembershipSubscriptions	10,827		-			-			10,827		15,117
Studio/Room Hire		795		-			-			795		1,202
Exhibitions		9,514		-			-			9,514		16,150
Fund Raising- Raffles		135		-			-			135		185
Fund Raising- Shop		242		-			-			242		459
Fund Raising- Bar Catering		57		-			-			57		857
Fund Raising- EasyFund		133		-			-			133		120
SundryIncome		473		-			-			473		84
Bank Interest		4		-			-			4		24
Grants		16,335		-			-			16,335		11,334
Donations		776		-			-			776		2,005
				-			-			-		-
Sub total(Gross income for AR)		39,291		-			-			39,291		47,537
A2 Asset and investment sales,
(see table).
		-			-			-		-
		-			-			-		-		-
	Sub total	-			-			-		-		-
	**Total receipts **	39,291			-			-		39,291		47,537
A3 Payments
Lecturers/Speakers/Judges		1,357		-			-			1,357		1,490
Exhibitions		10,039		-			-			10,039		10,717
Fund Raising- Raffles		-		-			-			-		41
Fund Raising- Shop		618		-			-			618		847
Fund Raising- Bar Catering		342		-			-			342		791
BuildingMaintenance		5,924		-			-			5,924		8,174
Insurance		2,471								2,471		2,270
Utilities		3,043		-			-			3,043		3,673
Cleaning		732		-			-			732		402
Administration		2,210		-			-			2,210		2,110
Sundry		377		-			-			377		246
Professional Expenses		-		-			-			-		-
Equipment Replacement/Upgrades		4,791		-			-			4,791		-
BuildingRenovation		13,105		-			-			13,105		5,731
**Repairs & Maintenance **		45,009		-			-			45,009		36,492
A4 Asset and investment
purchases, (see table)
Zoom Equipment		971			-			-		971		-
		-			-			-		-		-
	**Sub total **	971			-			-		971		-
**Total payments **		45,980			-			-		45,980		36,492
Net of receipts/(payments)		- 6,689			-			-		- 6,689		11,045
A5 Transfers between funds		-			-		-			-		-
A6 Cash funds last year end		38,905			-		-			38,905		27,860
Cash funds this year end		32,216			-			-		32,216		38,905

CCXX R1 accounts (SS)

17/10/2022

1

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B4 Assets retained for the charity’s own use B1 Cash funds B2 Other monetary assets	Community Account Deposit Account Exhibitions Account Catering/Bar Account Exhibition Paypal Account Paypal Webshop Details Details Total cash funds (agree balances with receipts and payments account(s))		Unrestricted funds to nearest £ 2,208 15,350 1,888 558 11,349 863 32,216 OK Unrestricted funds to nearest £		Restricted funds to nearest £ - - - OK Restricted funds to nearest £		Endowment funds to nearest £
							-
							Endowment funds to nearest £
			-		-		-
			-		-		-
			-		-		-
			-		-		-
	Details Projectors/Screens Details The Old Schoolhouse - Freehold Property Darkroom Equipment Studio Lighting Catering Equipment Lecture Theatre Seating Tables & Chairs Exhibition Display Equipment Air Conditioning Details IT Equipment & Software Signature R. Parry		Fund to which asset belongs Cost (optional) - - - - Fund to which asset belongs Cost (optional) Restricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted Unrestricted - Fund to which liability relates Amount due (optional) - - - - - Print Name Roger Francis Parry				Current value (optional)
							-
							-
							-
							-
							Current value (optional)
							-
							-
							-
							-
							-
							-
							-
							-
							-
							When due (optional)
							Date of approval
	R. Parry		Roger Francis Parry				14/10/2021

CCXX R2 accounts (SS)

17/10/2022

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Smethwick Photographic Society

On accounts for the year 31[st] December 2021 Charity no 702550 ended (if any) Set out on pages 1 and 2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .

• Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

• accounting records were not kept in accordance with section 130 of the Act or

• the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

• Please delete the words in the brackets if they do not apply.

Signed: Ian Bailey Date: 17/10/2022 Name: Ian Richard Bailey Relevant professional Association of Chartered Certified Accountants qualification(s) or body (if any): Address: Bramley House, London Road Shipston-on-Stour, Warwickshire CV36 4EP

October 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

2

IER