North Yorkshire Music Therapy Centre Charity number: 702533 (England & Wales) 1 North Yorkshire Music Therapy Centre (Registered Charity) ## REPORT AND ACCOUNTS Year ended 31 December 2020 North Yorkshire Music Therapy Centre Charity number: 702533 (England & Wales) 2 ## REPORT OF THE TRUSTEES _Charity name:_ North Yorkshire Music Therapy Centre _Registered Number:_ 702533 _Address:_ The Byre Wath Court Hovingham North Yorkshire YO60 4NN ## _The Charity’s trustees_ Sir Frederic Strickland-Constable President Caroline Hall Chair Margaret Mackinder Secretary Nicholas Hammond Treasurer Jo Danischewsky Sue Hoggett Geoff Bishop ## _Independent financial advisor_ Mark Calvert HKA (FS) Ltd Tower House Business Centre Office 10A - 1st Floor Fishergate York YO10 4UA ## _Banker_ Yorkshire Bank 7 Wheelgate Malton North Yorkshire YO17 7HX ## _Independent examiner_ Ian Smithson 3 Orchard Court Northallerton North Yorkshire DL7 8DQ ## _Employees_ Director of Music Therapy Laura Festa Office Manager Kerry Metcalfe (until 19 Feb 2020) Office Administrator Michelle Cookson (from 14 Sep 2020) North Yorkshire Music Therapy Centre Charity number: 702533 (England & Wales) 3 ## Structure, Governance, and Management ## _Governing document_ North Yorkshire Music Therapy Centre was established by a constitution on 14 December 1989 and amended on 28 November 1996 and again on 1 February 2000. ## _Trustees’ role and selection_ The Trustees of the charity are responsible for managing risk in relation to the activities and structure of the charity. The different aspects of the work of the charity are regularly reviewed at Trustee meetings, and, wherever possible, control systems are established to mitigate any identified risks. New Trustees are appointed by agreement of the existing trustees. ## _Operational management of the charity_ The operation of the charity is organised by the Director of Music Therapy, who oversees the use of other therapists and volunteers, to deliver the services provided; this work is supported by the Office Administrator. ## _Financial risk assessment_ 1. Our existing commitments for salaries and associated costs are not covered by our funds from therapy fees. There is therefore a significant fundraising target to achieve each year. The Trustees and staff are committed to assisting with applications to Charitable Trusts, Award bodies etc, and to supporting a variety of fund-raising activities. 2. The long-term ill health of any employee will put the charity at risk both in terms of finances and of reputation. In the light of the stressful nature of the work, the Trustees have reviewed the process of risk assessment carried out by the therapists to ensure that sufficient emphasis is placed on identifying and mitigating risk to health, particularly mental health. Each therapist is responsible for maintaining a manageable and varied work load and is provided with regular clinical supervision. 3. The investments of the charity will be managed by Mark Calvert of HKA (FS) Ltd, York who will act on behalf of the charity’s Trustees to ensure proper management of the funds. 4. In the event of the charity winding up its activities due to a lack of funds, all remaining assets will be donated to another Music Therapy charity with the prior agreement of the Charity Commissioners. Every effort would be made to find therapists for existing clients. North Yorkshire Music Therapy Centre Charity number: 702533 (England & Wales) 4 ## Public Benefit Statement The trustees confirm that the charity has complied with the duty in section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission. This report illustrates how the charity delivers public benefit. ## Main activities The charity’s work primarily consists of the provision of music therapy in clinical and community settings, and the promotion of the relevance of that therapy to health and wellbeing. ## _Provision_ During the year, and when pandemic restrictions allowed, the Director of Music Therapy, a professional HPC-registered therapist, has provided music therapy sessions to a variety of client groups and individuals; she has also engaged freelance therapists to ensure that people receive music therapy if requested. Much of the clinical therapy is delivered at three special schools in North Yorkshire, where the effects are monitored closely and reported to parents and staff at the schools. The children receiving benefit are autistic or live with a range of multiple or severe disability or developmental delay. Although the pandemic severely restricted our face-to-face activities, we completed a total of 158 individual therapy sessions and 453 group therapy sessions in 2020, many of which were conducted over the internet. Therapy has also been given to adults in their homes, and in residential care home settings. As well as delivering face-to-face sessions, we have explored the delivery of therapy over the internet, which in many cases has proved to be highly effective. The Director has also developed resources and materials for use by teachers, carers, and parents in their own settings, and has provided significant training for staff and musicians working in special schools and for carers of mental health clients. ## _Promotion_ Information is made available to families, individuals and referring agencies about the benefits of music therapy and how it can be accessed through the charity. The therapist has given talks and organised workshops for local referring groups and interested community groups, and participates in a network of professional arts therapists in the region. Another significant area of work is in promoting music therapy as a career for music students: the Director has given lectures at Huddersfield and Leeds Universities, and the Charity has provided placements for students and training for postgraduates as Community Musicians, with appropriate supervision. The Director has been appointed to the role of coordinator for the North-East Regional Group of BAMT (the British Association for Music North Yorkshire Music Therapy Centre Charity number: 702533 (England & Wales) 5 Therapy). She has qualified as a Neurologic Music Therapist, and the Charity is supporting relevant training for our freelance therapists. We continue to be in touch with Professor Helen Odell-Miller who is Head of the Cambridge Institute for Music Therapy Research and a patron of the charity; this contact provides us with first-hand information on current thinking and potential developments in the field of music therapy. ## _Other points of note_ 1. _Impact of Covid-19_ . The pandemic severely restricted opportunities during the year both to conduct face-to-face therapy and to run group sessions or events in our premises. Our income from therapy fees was therefore reduced, and the Director was placed on furlough during the lockdown periods. As mentioned above, we obtained funding to explore and pilot the use of internet-based therapy and to develop resources for use by carers, teachers and parents. These resources are freely available from our website. 2. _Financial support_ . We are grateful to the following bodies supporting or work in 2020: - Co-op Local Community Fund - Kirkby Foundation - NYCC Inspire Fund - NYCC Two Ridings Fund - W W Spooner Charitable Trust 3. _Community Support for NYMTC_ . We are grateful to our many generous supporters through the year, particularly the Friends of the North Yorkshire Music Therapy Centre, new and old, who support our events and help us so generously with regular donations. ## Financial review Our finances (period 1 Jan to 31 Dec 2020) show an overall surplus of receipts over payments of £7,895. The receipts include the planned sale of £20,000 from our investment portfolio early in the year, as authorised by the Trustees. This surplus contrasts with a deficit of £13,992 in 2019. The restrictions imposed by the pandemic severely restricted opportunities for generating income through therapy fees, both from special schools and from other clients. In addition, opportunities arising from our move to larger premises in 2019, intended to allow us to conduct more community-based activities with associated funding opportunities, could not be realised because of requirements for social distancing. Some of these financial losses were offset through placing the Director on furlough for those periods when therapy could not be delivered, and by receipt of an RHL small business grant from Ryedale County Council. Nevertheless, we considerably increased our income from grants (£33,626 compared with £9,360 in 2019). We also improved our unrestricted fund balance (a surplus North Yorkshire Music Therapy Centre Charity number.. 702533 IEngland & Wales) of £3,197 compared with a deficit of £14,181 in 20191, desplte the reduced income from therapy fees. During the year, our finance sub-committee took external advice on fund-raising which proved to be highly effective, not only for this year but also in terms of putting strategies in place for the future. Declaration The Trustees declare that they have approved the Trustees, report above. Signed on behalf of the charit¢s Trustees Signature.. rLu U£U Full Name.. Dr Caroline Lucy Mary Hall Position.. Chair Date: North Yorkshire Music Therapy Centre Charity number.. 702533 IEngland & Wales) INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF NORTH YORKSHIRE MUSIC THERAPY CENTRE I report to the trustees on my examination of the accounts of the above charity 1.the Trust") for the year ended 31" December 2020. Responsibilities and basis of report As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111.the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under sertion 14515llbl of the Act. Independent èxamlnerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the account5 do not accord with the accoLtnting records. I have no concerns and have come across no other matters in connertion with the examination to which attention should e drawn in order to enable a proper understanding of the accounts to be reached. lan Smithson CPFA, 3 Orchard Court, Northallerton, North Yorkshire DL7 8DQ 18 CL lo"Ll North Yorkshire Music Therapy Centre Charity number: 702533 (England & Wales) 8 ## **Receipts and payments for the year ended 31 December 2020** |**Receipts**
Donations1
Charitable activities2
Trading activities3
Investment income4
Subtotal
**Sale of assets and investments**
Sale of investment assets
**Total receipts**
**Payments**
Expenses5
Purchase of fixed assets
**Total payments**
**Surplus (deficit) for the year**
**Cash balances**
Cash funds at start of year
Cash funds at end of year|**2020**
_2019_
Unrestr
Restricted
**Total**
_Total_| |---|---| ||£4,466
£2,097
**£6,563**
_£8,183_
£36,471
£23,126
**£59,597**
_£28,764_
£932
£0
**£932**
_£426_
£4,105
£0
**£4,105**
_£6,182_| ||£45,973
£25,223
**£71,196**
_£43,555_| ||£20,000
£0
**£20,000**
_£40,000_| ||£65,973
£25,223
**£91,196**
_£83,555_| ||£62,593
£15,807
**£78,400**
_£95,975_
£183
£4,718
**£4,901**
_£1,572_| ||£62,776
£20,525
**£83,301**
_£97,547_| ||£3,197
£4,698
**£7,895**_(£13,992)_
(£5,794)
£13,970
**£8,176**
_£22,168_
(£2,597)
£18,668
**£16,071**
_£8,176_| North Yorkshire Music Therapy Centre Charity number: 702533 (England & Wales) 9 ## **Statement of assets and liabilities for the year ended 31 December 2020** |**Cash funds**
Current bank account
Specific events bank account
Petty cash
Total cash funds
**Debtors**
Therapy fees owed
**Assets retained for Charity's use**
Office equipment & instruments
**Investment assets**
_Estimated valuations_
**Liabilities (invoiced in 2020)**
Services
Freelance fees
Total liabilities*|**2020**
_2019_
Unrestr
Restricted
**Total**
_Total_| |---|---| ||(£3,548)
£18,698
**£15,150**
_£7,763_
£833
£0
**£833**
_£413_
£88
£0
**£88**
_£0_| ||(£2,627)
£18,698
**£16,071**
_£8,176_| ||~
~
**£966**
_£3,486_
~
~
**£8,031**
_£3,845_
~
~
**£109,314**
_£134,364_
~
~
**£24**
~
~
**£300**| ||
**£324**
_£4,940_| *Note: Liabilities for 2019 calculated on basis of likely future costs North Yorkshire Music Therapy Centre Charity number: 702533 (England & Wales) 10 ## **Notes on the financial statements** |**Notes on the financial statements**||||| |---|---|---|---|---| |||**2020**||_2019_| ||Unrestr|Restricted|**Total**|_Total_| |**1. Donations**||||| |Individual donations|£30|£1,999|**£2,029**|| |Friends of the Charity|£4,436|£0|**£4,436**|| |Bequests|£0|£98|**£98**|| |Totat donations|£4,466|£2,097|**£6,563**|_£8,183_| |_Note: In 2019, individual donations_|_& Friends_|_were not reported separately_||| |**2. Charitable activities**||||| |Grants|£10,500|£23,126|**£33,626**|_£9,360_| |Therapy fees|£11,248|£0|**£11,248**|_£18,348_| |Reimbursement of travel|£103|£0|**£103**|_£1,056_| |Furlough (JRS)|£14,620|£0|**£14,620**|_£0_| |Total charitable income|£36,471|£23,126|**£59,597**|_£8,183_| |**3. Trading activities**||||| |Charity presentations|£294|£0|**£294**|_£426_| |Sale of goods|£638|£0|**£638**|_£0_| |Total donations|£932|£0|**£932**|_£426_| |**4. Listed investments**|£4,105|£0|**£4,105**|_£6,182_| |**5. Expense payments**||||| |Salary (Director)|£14,247|£12,587|**£26,834**|_£34,657_| |Salary (Administrators)|£4,571|£0|**£4,571**|_£14,336_| |PAYE/NI|£9,956|£0|**£9,956**|_£2,090_| |Pension|£2,650|£0|**£2,650**|_£1,149_| |Freelance fees|£2,745|£2,425|**£5,170**|_£7,275_| |Volunteer expenses|£0|£0|**£0**|_£107_| |Trading event costs|£90|£0|**£90**|_£0_| |Rent|£15,000|£0|**£15,000**|_£15,548_| |Rates (refund)|(£2,353)|£0|**(£2,353)**|_£2,353_| |Services|£2,250|£0|**£2,250**|_£1,648_| |Repairs & maintenance|£152|£0|**£152**|_£6,710_| |Insurance|£1,158|£0|**£1,158**|_£543_| |Travel costs|£608|£0|**£608**|_£2,822_| |Subscriptions & prof fees|£179|£0|**£179**|_£241_| |Courses & supervision fees|£100|£0|**£100**|_£1,022_| |Phone/internet/Web|£1,105|£794|**£1,899**|_£1,866_| |Printing, adverts,postage|£765|£0|**£765**|_£363_| |Payroll service|£691|£0|**£691**|_£634_| |Independent examiner fees|£1,236|£0|**£1,236**|_£1,200_| |Other prof & legal fees|£4,078|£0|**£4,078**|_£1,355_| |Ex gratia payment (redundancy)|£2,426|£0|**£2,426**|_£0_| |Miscellaneous|£939|£0|**£939**|_£56_| |Total expenses|£62,593|£15,807|**£78,400**|_£95,975_| North Yorkshire Music Therapy Centre Charity number: 702533 (England & Wales) 11 ## **Sources of restricted funds in 2020** |Music my voice
Clowes fund
Byre choir fund
NYCC: Inspire fund
NYCC: 2-Ridings fund (1)
NYCC: 2-Ridings fund (2)
Coop community fund
Kirkby Foundation
Jessie's Fund
D'Oyle Carte
Total restricted funds|Balance
at 1 Jan
Receipts
Payment
Balance
at 31 Dec| |---|---| ||£10,373
£1,967
£8,453
£3,888
£3,279
£0
£794
£2,485
£168
£130
£0
£298
£0
£1,000
£1,000
£0
£0
£1,000
£1,000
£0
£0
£10,500
£4,200
£6,300
£0
£0
£0
£0
£0
£5,416
£4,718
£698
£150
£210
£360
£0
£0
£5,000
£0
£5,000| ||£13,970
£25,223
£20,525
£18,668| **Music my voice** **Clowes fund** Funding from a variety of providers used to subsidise music therapy sessions for people with special needs A one-off donation to support printing and publishing **Byre choir fund** Donations to be used to support the costs of the Charity's choir, the Byre Singers **NYCC: Inspire fund** A grant from NYCC to develop internet-based therapy for the elderly **NYCC: 2-Ridings fund (1)** **NYCC: 2-Ridings fund (2)** A grant from NYCC to develop on-line support resources for use by carers, teachers and others A grant from NYCC to run a variety of group therapy sessions (on-line & face-to-face) **Coop local community fund** **Kirkby Foundation** We are a named charity for the Coop: any payments (in 2021) will support group therapy sessions A grant to support the purchase of musical instruments and A/V equipment **Jessie's Fund** Grants to support specific individual therapy sessions **D'Oyle Carte Charitable Trust** Grant to support the development of a local choir for children with and without disabilities (in 2021)