## 1st WOLDS SCOUT COUNCIL ## Annual General Meeting Monday May 13[th] 2024 6.30 Wymeswold Scout Hut ## Minutes **1. Introduction and welcome - Graeme introduced formal AGM Agenda** **2. Apologies for absence –** Marissa Heald **3. Section presentations** The following are the recipients of the Annual Trophys, Congratulations: - Beavers - Tuesday:  Beaver of Year: Harry Borzacchiello  Best Attender: Lachlan Emmet - `o` Beavers - Thursday  Beaver of Year: Arjun Karavadara  Best Attender: Grace Pownall - `o` Cubs - Monday:  Cub of Year: Jacob Cotton-Betteridge  Best Turned Out Cub: Owen Hollingshead  Best Attender: Joshua Wappat  Best Six: Yellow Six - `o` Cubs - Wednesday  Cub of Year: Dylan Thornton-Jones  Best Turned Out: Evelyn Marshall  Best Attender: Isabelle Bolton  Best Six: Yellow Six - `o` Scouts:  Best Scout: Harry Hodge  Best Patrol: Woodpeckers ## **Groups scout leaders report** - Return to basic scouting - Recent Break ins - Health and safety volunteer vacancy - Quartermaster vacancy - Capitation fee and subs increase – which covers the insurance etc - Beach party is 1[st] July which marks end of term - `o` November. Bonfire is 2[nd] - Thanks have been sent to us from Wymeswold preschool for their use of the building - Kitchen and floor refurbishment plans - 140 young people currently on the role and young leaders doing DoE - Thanks given to - Rebecca for the cleaning, - Shaun Black for all the odd jobs and maintenance, - Carol Black for the guidance and leadership of the events we run, - District Team for the events - Wymeswold parish council – for the lease - Wymeswold parochial charities – for the land - Wymeswold cricket club for putting up with the bonfire and fall out - All leaders, occasional helps, dbs cover - Graeme Baxter as chair of the Trustee Board and the Trustees - Anita and Jon Boz both leave at the end of the term as uniformed leaders – we’ll see them at the beach party. - We have some leaders retiring leaving gaps which may affect the running of the sessions, uniformed and non uniformed. Some sessions may need to be cancelled if we cannot cover the safeguarding minimum. - Peter will also retire as GSL next year so we are looking for a replacement for the Group Lead Volunteer role. Beavers Cubs and Scouts left to play outside **4. Introduction to the AGM -** Graeme introduced formal AGM Agenda including standing down for the upcoming year, thanks given to the trustees and leaders and helpers for making the sections such a success ## **5.** ## **Formal AGM -Governance topics** - a. Approve the minutes of the Annual General Meeting held on 15[th] May 2023 - Chair proposed formal approval Tom Emmett seconded the motion, no objections - b. Adopt the model constitution from Policy, Organisation and Rules (POR) Chair proposal formal approval Formally adopted by everyone, no objections - c. Note the Group’s financial year - 1[st] March 2023 – 29[th] Feb 2024 - d. Approve appointed and community members of the Group Scout Council All the parents form part of the scout council No objections raised - e. Agree the number of members that may be appointed to the Trustee Board Chair Proposed 10 Seconded – Mike Windsor, no objections - f. Agree the quorum for future meetings of the Group Scout Council (excluding this AGM) Chair proposed 15 parents to be present Seconded – James Carter, no objections ## **6. Formal AGM - Review of the previous year** - a. The Group Lead Volunteer’s review of Scouts in the 1[st] Wolds Group Presented as part of the pre AGM in front of the Beavers Cubs and Scouts and minuted in section 3 - b. Receive and consider the Annual Report of the Group Trustee Board, including the annual Statement of the Accounts - Presented by Simon Birchall and notes attached - Lease renegotiated for 15 years - Solar panels and Gift Aid all up to date - Many thanks for all the donations we have received throughout this year including the tractor run and the Wymeswold Parochial and Wymeswold gardens charities ## **7. Formal AGM - Making appointments** - a. If required appoint the roles below, following recommendation from the open selection process initiated by the Group Trustee Board - a. Group Chair, Vacant Nominated - none Seconded - none - b. Group Treasurer, Simon Birchall Rolls over second year of tenure, No objections - c. Members of the Group Trustee Board Jayne Arnold, Graeme Baxter, Carol Black, Shaun Black, Peter Blount, Tom Emmett Marisa Heald All roles rolled over in tenure, no new nominations, no objections - b. Appoint the Scrutineer / Independent Examiner / Auditor Proposed - Darren Willoughby No objections ## **Closing remarks – meeting closed 7.35** ## **1st Wolds Scout Group (Charity no. 702351) Receipts and payments account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**01/03/2023**|**To**|**29/02/2024**| |||||| |**Receipts and payments**||||| |**Receipts**||**2022/23**
**Unrestricted funds**
**£**||**2023/24**
**Unrestricted funds**
**£**| |
**Donations, legacies and similar income**||||| |Membershipsubscriptions||**12,305**||**14,684**| |Donations||**294**||**4,182**| |Legacies||**-**||**-**| |Gift Aid||**-**||**3,979**| |Youth Programme Events/Charges||**-**||**6,789**| |**Sub total**||**12,599**||**29,634**| |**Grants**||||| |Maintenenacegrant||**750**||**-**| |Othergrants||**300**||**-**| |**Sub total**||**1,050**||**-**| |**Fundraising events(gross)**||||| |Duck Race||**584**||**1,404**| |Fireworks||**11,914**||**9,194**| |sum upcharges into accounts||**-**||**55**| |Other fundraisingactivities||**-**||**-**| |**Sub total**||**12,498**||**10,653**| |**Scout hut income**||||| |Hire of building||**-**||**-**| |Activites Provided||**-**||**78**| |Refund from Drainage Contractor||**-**||**204**| |ElectricityFeed in Tarrif||**-**||**3,727**| |**Sub total**||**-**||**4,009**| |**Investment income**||||| |Bank interest||**9**||**59**| |BuildingSocietyinterest||**-**||**-**| |The Scout Association Short Term Investment Service||**-**||**-**| |Other investment income||**-**||**-**| |**Sub total**||**9**||**59**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||| |||||**44,355**| |||||| |||||**-**| |||||| |||**26,156**||**44,355**| LT700002 (July 2021) 1 of 3 ## **1st Wolds Scout Group (Charity no. 702351) Receipts and payments account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**01/03/2023**|**To**|**29/02/2024**| |||||| |**Receipts and payments**||||| |**Payments**||**2022/23**
**Unrestricted funds**
**£**
**5,038**
**894**
**-**
**-**
**143**
**1,842**
**1,622**
**2,005**
**-**
**-**
**-**
**328**
**-**
**1,900**
**150**
**-**
**13,922**
**-**
**5,433**
**-**
**-**
**5,433**
**19,355**
**18,480**
**37,835**
**- 11,679**
**28,200**
**16,521**||**2023/24**
**Unrestricted funds**
**£**| |**Charitable Payments**||||| |Membership subscriptions paid on (National/County/Area/District)||**5,038**||**12,304**| |Youthprogramme and activities||**894**||**9,980**| |Adult support and training||**-**||**-**| |Rent||**-**||**1,356**| |Water and Sewerage||**143**||**89**| |Electricityand Gas||**1,842**||**2,313**| |Insurance||**1,622**||**1,895**| |Repairs and Renewals||**2,005**||**2,890**| |Materials and equipment||**-**||**338**| |Administration and statiionary||**-**||**654**| |Contribution to campcosts||**-**||**-**| |Uniforms||||**840**| |AGM and trustee expenses||**328**||**1,322**| |Leagal Costs for Lease renewal||**-**||**1,740**| |Badges||**1,900**||**1,875**| |Church Contribution||**150**||| |Bank fees(inc Gocardless and Sumup)||**-**||**741**| |**Sub total**||**13,922**||**38,337**| |**Fundraising expenses**||||| |Duck Race||**-**||**421**| |Fire Works||**5,433**||**5,078**| |Detail 3||**-**||**-**| |Other fundraisingcosts||**-**||**-**| |**Sub total**||**5,433**||**5,499**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
Sewage System repiars/replacemnet
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**||||| |||||**43,836**| |||||| |||||**-**| |||||| |||||**43,836**| |||||| |||**- 11,679**||**519**| |||**28,200**||**16,977**| |||**16,521**||**17,496**| LT700002 (July 2021) 2 of 3 ## **1st Wolds Scout Group (Charity no.702351) Receipts and payments account** |**Group(Charity no.702351)**
**payments account**|**Group(Charity no.702351)**
**payments account**|**Group(Charity no.702351)**
**payments account**|**Group(Charity no.702351)**
**payments account**| |---|---|---|---| |Year start date
Year end date|||| |**For the year**
**from**|**01/03/2023**|**To**|**29/02/2024**| ## **Statement of assets and liabilities at the end of the year** |**2022/23**
**Unrestricted funds**
**£**
**Cash funds**
Bank current account
**16,521**
Bank deposit account
**-**
Buildingsocietyaccount
**-**
The Scout Association Short Term Investment Service
**-**
Cash/Floats
**-**
**Total cash funds**
**16,521**
(agree balances with receipts andpayments account)
ok
**Other monetary assets**
Tax claim
**-**
Debts due from the County/Area/District/Group
**-**
Insurance claim
**-**
**Sub total**
**-**
**Investment assets**
Investmentproperty- detail
**-**
Quoted investments
**-**
Other investments - detail
**-**
**Sub total**
**-**
**Non monetary assets for charity's own use**
Badge stock
**500**
Shopstock
**-**
Other stock
Land and buildings
**196,800**
Motor vehicles
**-**
Scoutingequipment,furniture etc
**17,000**
Other
**4,902**
**Sub total**
**219,202**
**Liabilities**
Accounts notyetpaid
**-**
Expenses incurred but not invoiced
**-**
Subscriptions notyetpaid
**-**
Loan - detail
**-**
Other liabilities
**-**
**Sub total**
**-**
**Total net assets**
**235,723**|**2022/23**
**Unrestricted funds**
**£**
**Cash funds**
Bank current account
**16,521**
Bank deposit account
**-**
Buildingsocietyaccount
**-**
The Scout Association Short Term Investment Service
**-**
Cash/Floats
**-**
**Total cash funds**
**16,521**
(agree balances with receipts andpayments account)
ok
**Other monetary assets**
Tax claim
**-**
Debts due from the County/Area/District/Group
**-**
Insurance claim
**-**
**Sub total**
**-**
**Investment assets**
Investmentproperty- detail
**-**
Quoted investments
**-**
Other investments - detail
**-**
**Sub total**
**-**
**Non monetary assets for charity's own use**
Badge stock
**500**
Shopstock
**-**
Other stock
Land and buildings
**196,800**
Motor vehicles
**-**
Scoutingequipment,furniture etc
**17,000**
Other
**4,902**
**Sub total**
**219,202**
**Liabilities**
Accounts notyetpaid
**-**
Expenses incurred but not invoiced
**-**
Subscriptions notyetpaid
**-**
Loan - detail
**-**
Other liabilities
**-**
**Sub total**
**-**
**Total net assets**
**235,723**|**2023/24**
**Unrestricted funds**
**£**| |---|---|---| |||| |||**2,104**| |||**15,392**| |||**-**| |||**-**| |||**-**| |||**17,496**| |||ok| |||| |||**-**| |||**-**| |||**-**| |||**-**| |||| |||**-**| |||**-**| |||**-**| |||**-**| |||| |||**500**| |||**-**| |||| |||**196,800**| |||**-**| |||**17,000**| |||**4,902**| |||**219,202**| |||| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||| |**Total net assets**|**235,723**|**236,698**| **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by** |Signature|Print Name| |---|---| ||Chair| ||Treasurer| LT700002 (July 2021) 3 of 3 ## **Scrutineer's Report to the Trustees of 1[st] Wolds Scout Group** I report on the accounts of the Group/District for the year ended 29[th] February 2024 ## Respective responsibilities of Trustees and Scrutineer As the Group's/District's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you. ## Basis of Scrutineer's Statement In accordance with the directions given in the Group's constitution, I have scrutinised the records and the accounts set out on pages 1to 3 ## Scrutineer's Statement In my opinion the accounts are in accordance with the records produced to me and comply with the constitution. Name: Darren Willoughby Address: 45 Hubbards Road, Burton on the Wolds Loughborough, Leicestershire. LE12 5AX Date: 26[th] April 2024