HARROGATE AND NIDDERDALE DISTRICT SCOUT COUNCIL
Minutes of the AGM held on 21[ST ] June 2021
@ 7.30pm via Scout Association Zoom
Opening Prayers
David Leonard, Deputy Chair, read the opening prayer. At this time we held in our thoughts Mike Higlett & Julia Mosley who are currently unwell.
Welcome
David welcomed everyone to the AGM zoom meeting.
Present were The Mayor of Harrogate Councillor Trevor Chapman, Mark Edwards,David Leonard , Ian Varnes, Alan Tucker, Wendy Lindley,Russ Hirst, C. Collins, Janis Heward, John Noe, Bryan and Brenda Wilson, Angela Jex, Hannah Cooke, Stuart McCahey, Caroline Wood, Paula Child, Alice MacFarlane, Jenifer Chamberlain, Iain Shaw, Debbie Roslin, Henry McBratney, Alistair How, James Porter, Louise Clarke, Paul, Luke Harrison, Helen & John Westmancoat, David E, Christine Turner, Trev, Petra Koristkova, Maria, Anne Winter, Andrew Wilson, Jim Ryder, Andrew Bielby and 1[st] Pannal Scouts
Apologies for Absence were received from Jack Tyler, Sarah Marsh, Charles Stones, Andrea Cayton, Helen Pidd, Simon Shaw, Luke Walsh, Alan Ross, Peter Romanec, Erica Spencer, Rosie Ehlen, Phil and Gill Pawson, Mike Higlett, Dave and Julia Mosley, Rachel Capstick, Jill Connors and Jean Laight
Minutes of the last AGM held on 14[th] September 2020 were circulated prior to the meeting. These were approved as a true record.
Annual Reports for 2020
Reports were received from Margaret Johnson & Ian Varnes (previous Team DC), Campsite Report from Bryan Wilson and Leader Training Report from Pat Roberts. This report was circulated just prior to the meeting
Accounts and Appointment of Auditors
Accounts for year ending 31[st] March 2021 had been circulated just prior to the AGM. Caroline Wood, Treasurer, reported an increase in monetary assets of £88401.59 for the year to 31[st] March 2021. This total included Capitation (that went out soon after in April). Caroline wished to offer her thanks to groups that made prompt capitation payment this year. There was very little movement in our Assets and Liabilities between the two financial years of 2019/20 and 2020/21. Land and Buildings figure remains the same as last financial year. Donations received included Covid 19 Business Grants claimed for Thornthwaite and Omega Street.
Caroline offered her thanks to Jill who has successfully kept the Scout shop running which subsequently generated income.
The main expenses this year have been premises costs including insurance, rates and utility bills
Overall receipts for 2020/21 were £26265.86
Budget was not set last year due to Covid and instead it was agreed to record the income and expenditure. Thanks to Tim Jones for auditing the accounts.
The accounts were approved at the AGM along with the approval of Tim Jones to remain as auditor for the coming year.
Approval of DC’s nomination of Chair
Mark Edwards nominated Jean Laight as our new District Chairperson, this was approved.
Election of Secretary Wendy Lindley Nominated by Mark Edwards Seconded by David Leonard
Election of Treasurer Caroline Wood Nominated by David Leonard Seconded by Wendy Lindley
Approval of DC’s nomination of members to the District Executive
Bryan Wilson Rachel Capstick John Noe Russ Hirst
All approved
Approval of elected members to the District Executive
Jill Connors Nominated by David Leonard Seconded by Brenda Wilson David Leonard Nominated by Brenda Wilson Seconded by Jill Connors Alistair How Nominated by Andy Bielby Seconded by Steve Lavans Henry McBratney Nominated by Mark Edwards Seconded by James Porter Hannah Cooke Nominated by Wendy Lindley Seconded by Alice MacFarlane
Ex Officio
Acting District Commissioner Mark Edwards District Secretary Wendy Lindley District Treasurer Caroline Wood Executive Chairperson Jean Laight District Explorer Scout Commissioner Ian Varnes Network Commissioner Alice MacFarlane Youth Commissioner Joe Sarmiento
Election of District nominee for County Scout Council
Helen Westmancoat volunteered and was duly elected
Address from the Mayor of Harrogate
The Mayor, Councillor Trevor Chapman gave a short address to the meeting. He informed us that he and his wife hold a long term interest in the scouting and guiding movement albeit
not in our District but in Northamptonshire, involving a scouting guard of honour on their wedding day!
On a more serious note Councillor Chapman praised all involved in scouting throughout the pandemic, in particular the effort undertaken to ensure scouting continued to be available. He stressed that scouting was invaluable to the health care of the young people within the district and our efforts are to be commended. He was enthusiastic about seeing Thornthwaite being used and was appreciative that local groups were functioning well under present restrictions.
Councillor Chapman ended his address wishing the district all the best for the future.
David thanked Councillor Chapman for his kind words.
County Commissioner talk
Mark effectively wore ‘two hats’ for the meeting….firstly as Acting District Commissioner then as County Commissioner!
Mark ADC began by saying thank you to all in the district for keeping HANDS going. There were a few issues coming out of the pandemic with some leaders lost but on a more positive note there were others interested in filling the vacant roles. Another positive was that GSL’s have done brilliantly in getting teams up and running via zoom and their communcation was excellent.
Mark thanked David Leonard as Deputy Chair for the amazing work he has done in keeping things ticking over. Thanks were also given to Caroline our treasurer and Wendy our secretary and to Ian Varnes and Margaret Johnson as Team DC for the previous two years help in developing the district.
Mark CC commented that the main focus was to carry on building the network. To keep up with training, this will be a priority within the Scout Association. HANDS safeguarding compliance is very high and there is also a 1[st] Aid Training program now in place.
Wood beads – Leaders will be required to get their training up to date by this September.
No district events have been planned as yet, priority is to get back to face to face scouting.
Larger scale County events – Looking at 2022 as a possibility
Mark gave thanks to Hannah for her sterling work as Youth Commissioner over the last 4/5 years. Joe Sarmiento will now take the role as District Youth Commissioner with Dan Young being Deputy Youth Commssioner.
Update was provided on the launch of Squirrels into the scouting movement. This is for young people aged 4-6 years old and will launch in the Autumn term. There are a couple of groups expressing an interest.
Mark ended his talk with a thank you to the Mayor for attending our AGM
Any other Business & date for next AGM
Date of the next AGM is Monday 13[th] June 2022
David thanked all for attending. No other business. Meeting ended 8.05pm
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