COLUMBIA VILLAGE COMMUNITY ASSOCIATION END OF YEAR DEC 31 Dec 2023
Columbia Village Community Association
Trustees Report and Financial Statements For The Year Ending
31 December 2023
Charity No: 702316
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COLUMBIA VILLAGE COMMUNITY ASSOCIATION END OF YEAR DEC 31 Dec 2023
Legal and Administrative Information
Name Columbia Village Community Association Reg’d Charity No 702316 Structure Registered Charity Committee Members Pauline Scott (resigned June 23) Dianne Snowdon Marion Taylor Trish Bernstine (Joined June 23)(Resigned Nov 23) Linda Robson Thelma Person John Robert Taylor Bankers Lloyds Bank
Independent M Benison Examiner Business Support O�icer 9 Rose Street West Shiney Row DH4 7HD
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COLUMBIA VILLAGE COMMUNITY ASSOCIATION END OF YEAR DEC 31 Dec 2023
Trustees’ Annual Report
Year Ending 31 December 2023
The trustees present their report and account for the year ending 31 December 2023.
Aim, Objectives and Activities.
The Columbia Community Association aims to provide a safe, warm, and comfortable environment for social recreation, leisure activities, and events for public benefit. The management committee is committed to making this facility available to the whole community. We provide activities and access to services for our young members as well as our older members.
The management committee have regarded the charity commission's guidance on public benefit.
Structure, fnance and management
Columbia Community Association has operated since the 1970s, delivering services and activities to the law community. Our constitution sets the appointed nominated o�icers. The charity is managed and administered by a management committee. The current management committee was elected as per our constitution.
The management committee holds regular meetings and has assessed the charity's significant risks. We are satisfied that systems are in place to mitigate exposure to substantial risks. Our considerable financial risk is the current economic crisis.
Achievements and Performance 2023
During this accounting. We have successfully taken over the building lease from Sunderland City Council. This is following an extensive refurbishment, which would not have been achieved without the dedication of our volunteers. The refurbishment included the installation of solar panels and radiator valves, works to ensure the redundant air raid shelter under the building was safe and secure, Refurbishment of doors, installation of a new kitchen, creation of a new community room, new flooring throughout the building and creation of a community hub we have also named all of our rooms with a community feel which our service users have welcomed.
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COLUMBIA VILLAGE COMMUNITY ASSOCIATION END OF YEAR DEC 31 Dec 2023
During the works, the community centre has operated as usual to provide a local meeting place. Our co�ee on Friday morning has been very successful. Members have told us how vital this community gathering is to their physical and mental health; she would have also worked with the providers to include strength and balance in classes and add yoga classes, which has benefited people's physical and psychological health.
Financial Review.
Total this year, the outgoings for the building have been £34,793, the income achieved with rentals, bookings and grants was £34,671, Balance of £122.
Reserves Policy
The reserve policy is in operation. The organisation has £10,000 in reserves, more than three months' operation costs, and money for future repairs.
Declarations
The Management Committee declares that they have approved the above report, which DE Snowdon signed on behalf of the trustees.
Print name – M Taylor
Positioned Chair
Date 21/10/2024
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COLUMBIA VILLAGE COMMUNITY ASSOCIATION END OF YEAR DEC 31 Dec 2023
INDEPENDENT REPORT
Report to the Trustees of Columbia Community Association
End of Year 31 December 2023 Charity No 702316
Respective responsibilities of trustees and examiner.
The organisation's trustees are responsible for preparing the accounts; they consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 and that an independent examination is needed.
Basis of Independent examiners statement
My examination includes reviewing the charity's accounting records and comparing the accounts presented with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedure undertaken does not provide all the evidence that would be required in an audit, and consequently, I do not express an ordered opinion of the accounts.
Independent Examiners Statement
In the course of my examination, no matters have come to my attention.
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which gives me reasonable cause to believe that in any material respect, the trustees have not met the requirements to ensure that :
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proper accounting records are kept in accordance to section 41 of the act, and
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accounts are prepared with agreement of the accounting records and comply with the accounting requirements of the act
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to which, in my opinion, the attention should be drawn to ensure a proper understanding of the accounts has been reached
SIGNED: Date 10/10/2024
Name . Michelle Benison
Address. 9 Rose Street West, Penshaw, Sunderland.DH4 7HD
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COLUMBIA VILLAGE COMMUNITY ASSOCIATION END OF YEAR DEC 31 Dec 2023
Statement of Financial Activities for the year-end 31 December 2023
| Unrestricted | Restricted | Total | Total Funds | |
|---|---|---|---|---|
| Receipts | funds 2023 | Fund 2023 | Funds2023 | 2022 |
| Room Hire | 21471 | 21471 | 10373 | |
| Grants | 13322 | 13322 | 16459 | |
| Umbrella grants | 0 | 917 | ||
| Refunds | 0 | 1077 | ||
| Donations | 0 | 157 | ||
| Total Receipts | 21471 | 13322 | 34793 | 31127 |
| Unrestricted | Restricted | Total | Total Funds | |
| Payments | funds 2023 | Fund 2023 | Funds2023 | 2022 |
| Gas | 5617 | 5617 | 1929 | |
| Water | 410 | 410 | 276 | |
| Electric | 993 | 993 | 720 | |
| Rates SCC | 141 | 141 | 141 | |
| Insurance | 350 | 350 | 201 | |
| Refuse Collection SCC | 79 | 79 | 1232 | |
| Maintenance &Repair | 7104 | 6486 | 13590 | 6265 |
| Safety Checks | 306 | 306 | 386 | |
| Cleaning And Supply | 1877 | 1877 | 284 | |
| Kitchen Equipment | 139 | 139 | 1266 | |
| Stationary | 305 | 305 | 338 | |
| Travel Expense | 530 | 530 | 199 | |
| TV Licence | 169 | 169 | 158 | |
| Food & Refreshments | 2916 | 6536 | 9452 | 1121 |
| Jubilee Events | 0 | 0 | 195 | |
| Jubilee Events x2 | 0 | 0 | 713 | |
| Skip Hire | 0 | 0 | 612 | |
| IT and Wi-Fi | 585 | 585 | 46 | |
| Donations | 0 | 0 | 1425 | |
| Miscellaneous | 128 | 128 | 298 | |
| Total | 21649 | 13022 | 34671 | 17805 |
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COLUMBIA VILLAGE COMMUNITY ASSOCIATION END OF YEAR DEC 31 Dec 2023
Columbia Village Community Association 2023 2022 £ £ CURRENT ASSETS 27349 22800 Cash in hand 20 23 Total Balance 27369 22823 NET ASSETS 31 Dec 2023 27369 27369 All Funds Unrestricted The Financial statements was approved by the following members of the management committee Signed… M Taylor ...................... Position SECRETARY….............. Signed ….. D E SNOWDON................. Position…TREASURER.......... Date ….21/10/24.................... ~~Balance Sheet as at 31 December 2023~~
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