## **Gilmorton Community Playing Fields Associa6on** 

## **( GCPFA )** 

## **Charity Commission Registered Number 701922** 

## **Statement of Accounts** 

**For year ended 31[st] December 2024** 



## **Gilmorton Community Playing Fields Associa6on Charity Informa6on** 

## Loca&on 

**Gilmorton Community Playing Fields Kimcote Road Gilmorton Leicestershire LE17 5SP** 

## **Trustees** 

Julian Kent 

Chris/na Kent 

Richard Laban 

## **CommiGee Members** 

Julian Kent - Chair 

Peter Sheldrick  - Secretary 

Chris/na Kent - Treasurer 

Sally Bingley 

Richard Laban 

Darrell Laxton 

Paul Jordan 

Greg Montgomery 

**Page 2 of 13** 



## **Gilmorton Community Playing Fields Associa6on** 

## **Trustees Report** 

## **For the Year Ending 31[st] December 2024** 

The trustees present their report with the financial statements of the charity for the year ending 31[st] December 2024. 

## **Governing Document** 

The charity is cons/tuted by the Charity Commission and is a registered charity with the charity number 701922.  The charity became a registered charity on 26[th] August 1987.  The charity is governed by its cons/tu/on issued in September 1983, amended in January 2001 and in February 2023. 

The Playing Fields site is held under a Custodian Trustee arrangement by Gilmorton Parish Council. The land on which the facility is built is also registered with the Land Registry by Gilmorton Parish Council. 

## **Objec2ves and Ac2vi2es** 

The objec/ves of the Gilmorton Community Playing Fields Associa/on are the provision, maintenance and improvement of the field and pavilion building sited upon it, for the inhabitants of the parish of Gilmorton, Leicestershire. 

## **Introduc2on** 

The Playing Fields and Pavilion con/nue to be a well-used and valued Gilmorton community asset. 

The management commiVee for the associa/on builds on the legacy of a conversa/on at The Talbot ( Grey Goose ) Public House over 40 years ago. The current management commiVee of three trustees and five commiVee members con/nue the good work of several previous commiVees. Over the years the number and variety of uses made of the facility have increased considerably, changing the focus from on field-based sports to a wider community facility. 

maintenance tasks have enabled the facility to be available for use across the whole year to a diverse range of regular users, plus individuals and event organisers. 

as grass cu\ng, holiday sports clubs and major refurbishment projects. 

Overall, users respect and value the Pavilion and Playing Fields, leaving the facili/es in good condi/on a]er use.  Fortunately, the facility does not suffer from too much damage, accidental or otherwise, despite increasing use. 

**Page 3 of 13** 



## **User Groups** 

The regular users con/nued with their various ac/vi/es and consist of the following groups: - 

## **Pavilion Hall Users:-** 

Caroline Carr Dance Studio Gilmorton Table Tennis Club Gilmorton 1[st] Scouts : Scouts & Cubs Natalie Rew Fitness Sarah Thomlinson Exercise Class Gilmorton Toddlers Group Zerin Baby Massage & Yoga Rugby Tots Debbie Cooper Yoga Train Master 

## **Field and Changing Facility users:-** 

Gilmorton Junior Cricket Club Countesthorpe Senior Cricket Club Gilmorton Senior Football Club LuVerworth Senior Football Club 

Dunton & Broughton Senior Football Club Development Dunton & Broughton Junior Football Club Gilmorton Ladies Rounders Shane Malone : Boot Camp 

Ad Hoc use highlights in 2024 were: 

The Beer Fes/val 

Summer Sports Club 

Gilmorton School Sports Day 

Music Night – Carol Messenger repeated her 2023 music event in December 2024 

Cycling Club – Leicester Forest Cycling Club annual road race 

**Page 4 of 13** 



Gilmorton WI – Christmas Lunch 

Children’s Par/es **–** 27 separate par/es booked 

Evening events – 3 Par/es and gatherings hosted 

## **Improvements / Maintenance in 2024** 

## **Hall Thermostat** 

The hall thermostat was replaced with a Nest digital thermostat.  This has improved the control of hea/ng and made changes easier to do via an App. 

## **Wi-Fi router** 

A Wi-Fi router was installed.  Essen/al for the Beer Fes/val and also enabled the Nest Wi-Fi based thermostat system to be installed. 

## **Car Park repairs** 

while the holes have started to deepen again. 

## **Gents Toilet LighRng** 

The lights in the Gents toilets failed and were replaced. 

## **Emergency LighRng** 

The old emergency ligh/ng was also found to be sub standard and was upgraded to meet current regula/ons. 

## **Water Leak** 

which, was fixed by our plumber. 

## **General Maintenance** 

In addi/on to the above, numerous small jobs were completed by **Tony Geens** combina/on bolt to the inner corridor doors, replacement toilet seat (Ladies), fi\ng the router to the wall, aVaching the coat rack to the corridor wall.  Tony also made a shelf for the outside shed and aVached a bracket to keep the strimmer off the floor. 

## **Storage Room Racking** 

The Beer Fes/val team acquired some free racking and this was erected in changing room number 2 to give more room for the Beer Fes/val equipment. 

## **Grounds Maintenance** 

**Paul Jordan,** keeping the grass under control around the cage and cricket nets.  He also cleaned the perimeter benches and generally kept an eye on grounds maintenance 

**Page 5 of 13** 



## **Playing Fields : Finance Report** 

An increase to the hourly hire rate was applied to all regular users during 2024.  This helped to contribute towards increasing costs, in par/cular our u/lity costs. 

New 3yr agreements for the supply of Electricity and Gas were agreed via UK U/li/es.  The Electricity is supplied via Valda Energy and Gas via Bri/sh Gas 

## **Equipment Purchases** 

Key items of equipment were purchase during the year as noted below: - 

**BaGery Hedge Trimmer –** To assist with grounds maintenance 

**Beer FesRval** ( purchased for Beer Fes/val from revenue ) 

Marque x 3 

Beer Cooler 

Racking for event 

Fes/val Lights 

Wi-Fi Router 

## **Notes on Income & Expenditure PosiRon 2024** 

Overall, there was a surplus between opera/onal income and expenditure of £6,230.  This excludes Finding Fitness summer sports club income and expenditure, and Architects fees. 

As an individual ac/vity the Football Fitness summer sports club contributed £6,774 to overall 

The Beer Fes/val surplus was £9,264 a]er charity distribu/ons. 

Total surplus of income and expenditure including the Beer Fes/val £19,813 

## **Bank Balances and Cash at Year end 31/12/24** 

|Current Account|£6,822|
|---|---|
|Deposit Account|£65,061|
|Sum Up Account|£3,486|
|Cash|£1,894|
|**Total**|**£77,263**|



**Page 6 of 13** 



## **Extension planning costs** 

A further architects fee of £3,200 was made in 2024.  A similar amount due in 2025 to prepare and submit the planning applica/on. 

In addi/on, Planning applica/on costs of £2,500 and a bio diversity study cost of £1,000 will be required. 

may be required. 

## **OperaRonal Plans 2025** 

## **Development Plans** 

In April 2024 a request for Sec/on 106 grant funding of £185,000 was approved in principal by the Harborough District Council Grants commiVee. The aim of these funds is to contribute towards an extension to the Pavilion.  Condi/ons were made around the submission of the necessary planning applica/on.  This was progressed with the architect. 

The costs associated with the planned extension will be reviewed early in 2025 to ensure the organisa/on wishes to con/nue with the ini/a/ve. 

- Mower 

- Storage Container 

- Signage 

- Car Park 

These items will be discussed by the commiVee and expenditure agreed as required. 

**Page 7 of 13** 



## **INDEPENDENT EXAMINTER”S REPORT** 

## **TO THE TRUSTEES OF THE** 

## **GILMORTON COMMUNITEE PLAYING FIELDS ASSOCIATION** 

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 December 2024. 

## **Responsibilities and basis of the Report** 

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent Examiner's Statement** 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in any material respect: · 

- i. the accounting records were not kept in accordance with section 130 of the Charities Act; or 

- ii. the accounts did not accord with the accounting records; or 

- iii. the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

Richard J Holmes Independent Examiner 

29 October 2025 

**Page 8 of 13** 



## GILMORTON COMMUNITEE PLAYING FIELDS ASSOCIATION 

Statement of Accounts for Year Ending 31[st] December 2024 

**Page 9 of 13** 



|**GILMORTON COMMUNITY PLAYING FIELDS ASSOCIATION**|**GILMORTON COMMUNITY PLAYING FIELDS ASSOCIATION**|**GILMORTON COMMUNITY PLAYING FIELDS ASSOCIATION**|**GILMORTON COMMUNITY PLAYING FIELDS ASSOCIATION**|**GILMORTON COMMUNITY PLAYING FIELDS ASSOCIATION**|**GILMORTON COMMUNITY PLAYING FIELDS ASSOCIATION**|**GILMORTON COMMUNITY PLAYING FIELDS ASSOCIATION**|**GILMORTON COMMUNITY PLAYING FIELDS ASSOCIATION**||||
|---|---|---|---|---|---|---|---|---|---|---|
||||||||||||
|**RECEIPTS AND PAYMENTS ACCOUNTS FOR YEAR ENDED**|||||**31**|**DECEMBER 2024**|||||
||||||||||||
|||||||**2024**|||||
|||||||**£**||**£**<br>6,388.26<br>13,551.69<br>38,910.00<br>8,970.00<br>961.71<br>68,781.66<br>19,322.92<br>28,295.54<br>47,618.46<br>1,350.00<br>**48,968.46**<br>**19,813.20**<br>**58,859.80**<br>**78,673.00**|||
|**INCOME**|||||||||||
||FIELD USERS||||||||||
|||CRICKET CLUBS||||2,096.00|||||
|||FOOTBALL CLUBS||||1,835.26|||||
|||FOOTBALL FITNESS Sports Club||||2,124.00|||||
|||SHANES BOOTCAMP||||213.00|||||
|||GILMORTON ROUNDERS||||120.00|||||
||||||||||||
||PAVILION USERS||||||||||
|||TABLE TENNIS CLUBS||||780.00|||||
|||SCOUTS||||1,009.00|||||
|||DANCE STUDIO / Caroline Carr||||3,375.00|||||
|||ZERIN SMITH||||1,828.00|||||
|||NATALIE REW||||775.00|||||
|||DEBBIE COOPER||||393.00|||||
|||RUGBYTOTS||||946.00|||||
|||SARAH TOMLINSON||||410.00|||||
|||TODDLER GROUP||||628.00|||||
|||WHISTLE TOTS||||-|||||
|||TRAINMASTER||||105.00|||||
|||PRIVATE BOOKINGS||||2,748.00|||||
|||MISCELLANEOUS||||554.69|||||
||||||||||||
||BEER FESTIVAL||||||||||
|||INCOME||||38,910.00|||||
||||||||||||
||OTHER||||||||||
|||DONATIONS|||||||||
|||HDC COVID-19 GRANT|||||||||
|||NATIONAL LOTTERY(Summer Sports Club)||||8,970.00|||||
|||FOOTBALL FOUNDATION|||||||||
|||SECTION 106 DEVELOPMENT GRANT|||||||||
|||PARISH COUNCIL GRANT|||||||||
|||WINDFARM GRANT|||||||||
|||INTEREST||||961.71|||||
||||||||||||
||**TOTAL INCOME**||||||||||
||||||||||||
|**EXPENDITURE**|||||||||||
||GENERAL RUNNING COSTS||||||||||
|||GAS, ELEC, WATER & TRADE REFUSE||||3,421.12|||||
|||INSURANCE||||2,177.88|||||
|||CLEANING||||2,312.95|||||
|||FIELD & CAR PARK COSTS||||807.16|||||
|||REPAIRS & MAINTENANCE||||787.69|||||
|||ADMINISTRATION||||400.00|||||
|||MUSIC LICENCES||||594.38|||||
|||ARCHITECT & BUILDING DEV CHGS||||3,200.00|||||
|||FOOTBALL FITNESS Sports Club||||4,320.00|||||
|||EQUIPMENT||||773.11|||||
|||MISCELLANEOUS||||528.63|||||
||||||||||||
||BEER FESTIVAL||||||||||
|||BEER FESTIVAL COSTS||||28,295.54|||||
||||||||||||
||||||||||||
||||||||||||
||ASSETS & DONATIONS||||||||||
||||||||||||
|||BEER FESTIVAL CHARITY DONATIONS||||1,350.00|||||
||||||||||||
||||||||||||
||**TOTAL EXPENDITURE**||||||||||
||||||||||||
||||||||||||
|**EXCESS OF INCOME OVER EXPENDITURE**|||||||||||
||||||||||||
|**BALANCE BROUGHT FORWARD**|||||||||||
|**BALANCE CARRIED FORWARD**|||||||||||



**Page 10 of 13** 



||**GILMORTON COMMUNITY PLAYING FIELDS ASSOCIATION**|**GILMORTON COMMUNITY PLAYING FIELDS ASSOCIATION**|**GILMORTON COMMUNITY PLAYING FIELDS ASSOCIATION**|**GILMORTON COMMUNITY PLAYING FIELDS ASSOCIATION**|**GILMORTON COMMUNITY PLAYING FIELDS ASSOCIATION**|||
|---|---|---|---|---|---|---|---|
|||||||||
|||||||||
|||||||||
||**DEVELOPMENT FUND**|||||||
|||||||**2024**||
|||||||||
|||||||||
|||||||**64,099.29**||
|||INTEREST||||961.71||
|||**TOTAL**||||961.71||
|||||||||
|||||||||
||**BALANCE BROUGHT FORWARD**|||||||
||**BALANCE CARRIED FORWARD**|||||**65,061.00**||
|||||||||
|||||||||
|||||||||
|||||||||
||**ASSETS:**|||||||
|||||||**6,822.00**||
||**MONEY HELD IN CASH & SUM UP**|||||**5,380.00**||
|||||||**12,202.00**||
|||||||||
||**REPRESENTING:**|||||||
||**ASSETS**|||||**12,202.00**||
||**DEVELOPMENT FUND**|||||**65,061.00**||
|||||||||
|||||||**77,263.00**||
|||||||||
|||||||||
||**Outstanding Liabilities**|||||||
|||||||-||
|||||||**2,070.00**||
|||||||**660.00**||
|||||||**1,410.00**||
|||||||||
||**Financial Position at end of 2024**|||||**78,673.00**||



**Page 11 of 13** 



## GILMORTON COMMUNITEE PLAYING FIELDS ASSOCIATION 

## NOTES TO THE ACCOUNTS 

## for Year Ending 31[st] December 2024 

## **Accounting Policies** 

1. The significant accoun/ng policies applied in the prepara/on of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated. 

## 2. 

- a. The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Accounting Practice. 

- b. The financial statements are prepared on a going concern basis with items of Income and Expenditure recorded as they occur and or as accruals at the end of the financial period. The financial statements are presented in sterling, which is the functional currency of the Charity. 

## 3. Income recognition 

- a. All incoming resources are included in the Statement of Financial Activities (SoFA) when the Charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received. 

- b. Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred. 

- c. Investment income is recognised in the accounts when the amount can be measured reliably and the Charity's right to receive payment is established. 

**Page 12 of 13** 



- d. The charity receives government grants from the local parish & district councils. Such payments are identified separately to general income in the SoFA. 

- e. The charity receives grants from bodies such as The National lottery on a per application basis.  Such payments are identified separately to general income in the SoFA. 

## 4. Expenditure recogni.on 

- a. Expenditure is accounted for gross on an accruals basis and has been classified under headings that aggregate all costs related to the category. 

- b. Charitable activities expenditure include all resources applied by the Charity in undertaking its charitable objectives as opposed to support costs. 

- c. Support costs are those that assist the work of the Charity but do not directly represent charitable activities and include office costs and governance costs. 

## 5. Going Concern 

- a. The financial statements have been prepared on a going concern basis as the Trustees believe that no material uncertainties exist. The Trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements, which is sufficient with the level of reserves of the Charity to be able to continue as a going concern. The actions taken by the trustees in respect 

## 6. Trustees Control 

The Charity is controlled by the Trustees as a body. No individual Trustee has control over the Charity. 

**Page 13 of 13**