Trustees Annual Report for the period 1[st] September 2024 – 31 August 2025
Llandudno Youth Music Theatre (LYMT)
Craig Y Don Community Centre Queens Road LLANDUDNO LL30 1TE
Charity Number 701723
The Trustees serving during the period of this report were:
| Trustee ~~==~~ |
Role ~~==~~ |
|---|---|
| Adrian La Trobe ~~==~~ |
Chair ~~==~~ |
| Moya Seaman ~~==~~ |
Secretary ~~==~~ |
| Adrian Seaman ~~==~~ |
Treasurer ~~==~~ |
| PhilipJones ~~==~~ |
President ~~==~~ |
| Ian Wilson ~~==~~ |
Vice President ~~==~~ |
| Tamsin Nellist ~~==~~ |
SafeguardingLead ~~==~~ |
| Anne Davenport ~~==~~ |
Artistic Lead ~~==~~ |
| Lyn Emmerson ~~==~~ |
Trustee ~~==~~ |
| Colin Wickens ~~==~~ |
Trustee ~~==~~ |
| Emma Joyce ~~==~~ |
Trustee ~~==~~ |
| Dan White-Meir ~~==~~ |
Trustee ~~==~~ |
| Jamie Toffrey ~~==~~ |
Trustee ~~==~~ |
| Hannah Seaman ~~==~~ |
Trustee ~~==~~ |
| Stuart Loughland ~~==~~ |
Trustee ~~==~~ |
How the charity is constituted: Llandudno Youth Music Theatre is an unincorporated charity.
Trustee selection methods: The Honorary Secretary and Honorary Treasurer along with six of the Trustees shall be elected to post at the Charity’s Annual General Meeting to serve a two year term (one officer and three others coming up for election each year) Subject to re-election there is no maximum term of office.
Additional governance points
There is a Child Safeguarding and Protection policy and procedure in place. Disclosure checks are carried out prior to commencement of volunteering or trusteeship. These checks are carried out in line with local authority guidance through uCheck Disclosure Services, Exeter. The group also has a Privacy Policy in accordance with GDPR.
The Safeguarding Team
The Safeguarding Lead organises all licences and chaperones as required for performances. Licensing conforms to the local authority legislation for children in performances. All members of the chaperone team are local authority approved chaperones for Llandudno Youth Music Theatre with child protection training. The group alos makes use of Responsible Adults, all of whom have been DBS checked. A health and consent form completed by the parent or guardian is held for each child.
General information
LYMT is a member of the National Operatic and Dramatic Association (NODA), which provides helpful advice and opportunities.
All Trustees give their time voluntarily and receive no remuneration or other benefits other than for legitimate expenses incurred in the work of LYMT in line with the constitution.
The Trustees are grateful for the help and support from past members, parents and friends of Llandudno Youth Music Theatre and Stagenotes and hope to continue to build on this for the future.
Objectives and Activities
LYMT Aims and Objectives:
The object of the charity shall be to educate the public in musical, dramatic and performing arts and through specific focus on working with children and young people, to further the development of public appreciation and taste in the said arts. This shall be achieved by (but not exclusively through):
-
The promotion of plays, drama, comedy, opera, musical theatre, and other dramatic and musical works of educative value
-
The provision of a permanent Youth Theatre organisation in Conwy County based in Llandudno
-
The encouragement of participation in theatre and the arts amongst children and young people from the region
-
The development of linguistic skills of children and young people through the craft of theatre and performing arts
-
The development of personal and life skills of young people by the use of theatre craft as a tool for the building of confidence and social interaction
-
Providing an opportunity for children and young people to work with professional tutors, artists and craftspeople from the world of theatre and the arts
-
Encouraging children and young people to work together as a community, developing the trust and interdependency required in the delivery of performing arts
-
Facilitating the opportunity for children and young people to learn and experience the practical workings of professional theatre whilst respecting its skills and disciplines
-
Providing a valuable method of enriching the cultural activities of Llandudno and the region
Principle Activities
In planning our activities for the year, the Trustees have considered the Charity Commission’s guidance on public benefit, including the guidance on public benefit and fee charging.
The Trustees give careful consideration to the setting of fees, charges and concessions for those on low incomes or other financial constraints.
Professionally led workshops have also been provided free of charge.
LYMT is now in its 47[th] year, having been formed on 9[th] March 1978.
The main focus of the group’s activities are the skills of singing, drama and dance which benefit children and young people by developing their self-confidence, team working and social skills which will help them in their future careers. All children and young people are welcome regardless of personal background or circumstances.
Rehearsal and Workshop sessions are held at Craig Y Don Sports and Community Centre
LYMT - Thursday Evenings: 7pm to 9.15pm – 36 sessions LYMT - Sundays – 32 sessions Stagenotes - Thursday evenings: 5.30pm to 7pm – 30 sessions
Total membership in this financial year was: 60 members aged 7 – 18 years
Five leaders and four chaperones work regularly on a voluntary basis. Our volunteers are very important to the group.
Six volunteers aged 14yrs to 19yrs help with Stagenotes. The volunteers receive certificates recognising their volunteering hours from the local Community and Voluntary Support, Conwy.
Four members of LYMT are elected every two years to represent the members and to be a link between the members and the management and creative team.
Productions and Achievements
Annual Production
This year, the members performed Disney’s High School Musical at Theatr Colwyn, in April.
The members also benefitted from performing the first workshop performances of a brand new musical, composed by a past member of the group. This gave the members a unique insight into the development processes of a new musical. This musical was workshopped for parents, friends and industry creatives at Craig y Don Community Centre, in July.
Community Events
Members of LYMT entertained at the following events:
-
Blind Veterans home in Llandudno (Christmas Concert)
-
Llandudno Town Christmas Lights Switch On
-
Llandudno Lions Club at their Charter Evening in February
Awards
Music Theatre
A free place at West End Stage, London was again awarded by the Director of West End Stage who is a Life Member and patron of LYMT. This Summer School is held in London with a performance at His Majesty’s Theatre at the end of the week.
Each year an award is given to the two members in the performance group, who have stood out to the leaders (this could be for, but is not limited to: improvement, commitment, team working).
Five NODA Youth Certificates were awarded to members leaving the group for university, college or work. The average time each young person had been a member was 11.5years.
Life Members of LYMT: Two Life Memberships were given this year.
Gold Badge: One badge was awarded this year.
Stagenotes
Two trophies for commitment and improvement were awarded to Stagenotes members.
Financial Review
Brief statement of the charity’s policy on reserves: LYMT requires reserves of £25,000 at the year-end, to enable the planned future activities of the group to take place and to sustain the group.
Details of any funds materially in deficit: None
Further financial review details (Optional information): This report needs to be read in conjunction with the Annual Accounts and Balance Sheet the year 1[st] September 2024 to 31[st] August 2025
The group relies on members’ fees, tickets sales, grants, donations and fundraising to continue to operate the group at a high standard. We rely heavily on volunteers and past members for their assistance.
LYMT helps families who may struggle to find the fees to take part in our activities so that no child is disadvantaged.
Other Information
LYMT is grateful to the Directors and Committee of Craig Y Don Sports and Community Centre and local businesses for their continued support, both financial and in time. The group received grants from Llandudno Town Council and the Welsh Church Acts Fund. Numerous donations were received from past members through our Friends of LYMT scheme.
Future Plans
As always LYMT must ensure that activities fit with the aims of the group to educate the children whilst building other essential skills. The Trustees and Artistic Team wish to enhance
the group’s performances in the community and arrange professional workshop sessions. With the help of all the Members’ Representatives, members and team, the Trustees hope to build on the public benefit of the group for both its members and the community we serve in the Llandudno and surrounding area.
Closing remarks
This report shows that during the year from 1[st] September 2024 to 31[st] August 2025, the members had many varied experiences and educational activities, which help build their performance techniques, interpersonal skills and confidence and enable them to work as a team. The activities undertaken and those planned for the future, help the children and young people in the local community to attain transferable skills and build confidence, but also have fun.
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Adrian La Trobe Chairman Moya Seaman Secretary
Date: 1/11/2025
Llandudno Youth Music Theatre Profit And Loss Account For the year ended 31 August 2025
| Income Bonus Ball C&CF Box Office C&CF Programme Sales C&CF Programme Sponsor C&CF Raffle C.C.F - Show Tickets C.C.F Programmes Charlie & The Chocolate Factor Charlie After Show Party Donations & Grants Finding Nemo Friends Gift Aid Hoodie - New HSM - Box office Imaginary Programme Sales Interest Jazz Shoes Loserville Dvd Lymt Fees Polo Shirts School Play - Ticket sales SN Fees Sundry Expenses Accomodation Fees Advert After Show Party - BBQ Annie - Final Invoice Settlement Annie Sundry Band C&CF Benefits for 12 Trustees C&C F - Venue Hire C&CF - 55" TV Hire C&CF - 8% Box Office Commis C&CF - Additional Crew Hours C&CF - Banner C&CF - Barco Hire C&CF - Corkage C&CF - Costumes C&CF - Credit Card Commissio C&CF - Director & Assist Direct C&CF - Hazer Hire C&CF - Laptop Hie C&CF - Performing Rights C&CF - Projector Hire C&CF - Set & Staging C&CF - Signer C&CF - Site Fee for Programme C&CF - Special Effects |
2025 2024 £ £ 719 886 - 15,004 - 547 233 - - 175 - 240 282 - 360 - - 40 3,162 9,881 514 - 405 385 3,526 - 15 - 7,087 - - 317 213 618 5 15 72 - 5,950 6,684 36 - 1,057 - 4,129 3,960 (4) 10 27,760 38,763 (375) (325) - (40) (50) - - (166) - (184) - (250) (133) - - (7,920) - (180) - (1,440) - (2,714) - (595) - (78) - (18) - (2,854) - (513) - (400) - (84) - (144) - (5,334) - (936) - (2,720) - (200) - (120) - (1,194) |
|---|---|
Page 1 of 3
Llandudno Youth Music Theatre Profit And Loss Account For the year ended 31 August 2025
| 2025 | 2024 | |||
|---|---|---|---|---|
| C&CF - Sundries | - | (291) | ||
| C&CF - VC Radio Mic Hire | - | (720) | ||
| Card Terminals | - | (90) | ||
| Charlie - Vocal Tuition & Piano | (750) | (70) | ||
| Child Protection Course | - | (80) | ||
| Computer Costs | - | (70) | ||
| Concert | - | (4) | ||
| CYD CC - PRS & PPL | (149) | (71) | ||
| Depreciation | (322) | (352) | ||
| Disclosure Sevices | - | (135) | ||
| Finding Nemo - Rights 2025 | (638) | - | ||
| Finding Nemo - Theatre Hire 50 | (333) | - | ||
| Finding Nemo Costumes | (81) | - | ||
| First Aid Kit | (25) | - | ||
| Gift Cards | (125) | (125) | ||
| Hall Hire | (1,627) | (810) | ||
| High School Musical - Rights 20 | (3,134) | - | ||
| Hoodies - Charlie | - | (1) | ||
| HSM - Additional hire hours ove | (187) | - | ||
| HSM - Assistant Director Fee | (100) | - | ||
| HSM - Box office Commission 2 | (1,701) | - | ||
| HSM - CCBC web site | (60) | - | ||
| HSM - Choreogragh Fee | (50) | - | ||
| HSM - Costumes | (2,188) | - | ||
| HSM - Credit card commission | (245) | - | ||
| HSM - Musical Director | (1,000) | - | ||
| HSM - Printing | (186) | - | ||
| HSM - Radio mics | (144) | - | ||
| HSM - Sound per hr | (910) | - | ||
| HSM - Stage & LX hrs over 8 | (106) | - | ||
| HSM - Staging | (2,285) | - | ||
| HSM - Sundry | (197) | - | ||
| HSM - Venue Hire | (1,773) | - | ||
| Imaginary Sundries | - | (200) | ||
| Lymt Trophies | (173) | - | ||
| Microphone hire | - | (328) | ||
| Noda Certificates | (80) | (35) | ||
| Noda Insurance | (1,051) | (1,050) | ||
| Noda Subscription | (205) | (145) | ||
| Photo Copying | (50) | - | ||
| Polo Shirts | (458) | (502) | ||
| Postage & Telephone | (8) | (3) | ||
| Poster Sites | (600) | (600) | ||
| Premises | (1,005) | (922) | ||
| Room Hire | (300) | - | ||
| School Play Programmes Printi | (24) | - | ||
| SN Sundies | (9) | (50) | ||
| SN Sundry | (13) | - | ||
| SN Trophies | - | (19) | ||
| SN Tutor Fees | (200) | (270) | ||
| Software | (6) | (114) |
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Llandudno Youth Music Theatre Profit And Loss Account For the year ended 31 August 2025
| Stationery & Printing Sundry Transport - Petrol Trophy Engraving Tutors fees Website Workshop Zoom Meetings - On Line Net profit |
(20) (137) - - (550) (67) - (31) |
2025 2024 (190) (428) (288) (4) (450) (77) (450) (187) (23,859) (37,540) 3,901 1,223 3,901 1,223 |
|---|---|---|
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CHERRY TREE BUSINESS SERVICES
To Whom it may concern
12 November 2025
Llandudno Youth Music Theatre
In my opinion the attached financial statements give a true and fair view, in accordance with UK Generally Accepted Accounting Practice, of the state of the group’s and charity’s affairs as at 31 August 2025
Stephen Butler A.C.I.B
- S J BUTLER A C I B 32 CHERRY TREE LANE COLWYN BAY CONWY LL28 5YH Tel- 01492 530536 Mobile - 07980 301151 E-mail -SGMMVButler@aol.com