Period start date Period end date **1[st] September 2023** 31[st] August 2024 **From To** ## **Trustees' Annual Report for the period** ## ~~ee~~ Section A Reference and administration details **Charity name** LLANDUDNO YOUTH MUSIC THEATRE (LYMT) **Other names charity is known by** N/A **Registered charity number (if any)** 701723 **Charity's principal address** TRENTHAM 1 CLARENCE DRIVE LLANDUDNO **Postcode LL30 1TR** **Names of the charity trustees who manage the charity** |**Trustee name**
~~ee~~
~~ee~~|**Office (if any)**
~~ee~~
~~ts Sn~~|**Dates acted if not for**
**wholeyear**
~~Sn~~|**Name of person (or body) entitled to**
**appoint trustee(if any)**| |---|---|---|---| |Adrian La Trobe
~~ee~~
~~ee~~
~~ee~~|Chair
~~ee~~
~~ts Sn~~
~~es~~|~~Sn~~|Members of organisation| |Philip Jones
~~ee~~
~~ee~~
~~ee es~~|~~ts Sn~~
~~es~~
~~es~~|~~Sn~~|Members of organisation| |Colin Wickens
~~ee ~~
~~ee es~~
~~ee es es~~|~~es~~
~~es~~
~~es es~~|~~es es~~|Members of organisation| |Elizabeth Hutin
~~ee es~~
~~ee es es~~
~~ee~~|~~es~~
~~es es~~
~~es~~|~~es es~~
~~es~~|Members of organisation| |Moya Seaman
~~ee es es~~
~~ee~~
~~ee~~|Secretary
~~es es~~
~~es~~|~~es es~~
~~es~~|Members of organisation| |Margaret Jones
~~ee ~~
~~ee~~
~~ee~~|~~es~~|Resigned June 2024
~~es~~
~~Gn~~|Members of organisation| |Dan Whitemeir
~~ee~~
~~ee~~
~~es~~|~~Ss nn~~|~~Gn~~
~~nn~~|Members of organisation| |Adrian Seaman
~~ee~~
~~es~~
~~ee~~|Treasurer
~~Ss nn~~
~~ns Oe~~|~~Gn~~
~~nn~~
~~Oe~~|Members of organisation| |Lyn Emmerson
~~es~~
~~ee~~
~~ee~~|~~Ss nn~~
~~ns Oe~~
~~es~~|~~nn~~
~~Oe~~
~~rs~~|Members of organisation| |Emma Joyce
~~ee~~
~~ee~~
~~ee~~|~~ns Oe~~
~~es~~
~~es~~|~~Oe~~
~~rs~~
~~es~~|Members of organisation| |Hannah Seaman
~~ee~~
~~ee~~
~~es~~|~~es~~
~~es~~
~~rs~~|Elected Nov 2023
~~rs~~
~~es~~
~~Gs~~|Members of organisation| |Jamie Toffrey
~~ee~~
~~es~~|~~es ~~
~~rs~~|Elected Nov 2023
~~es~~
~~Gs~~|Members of organisation| ~~PP~~ **Section B Structure, governance and management** **TAR** March **2012** 1 ## **Description of the charity’s trusts** CONSTITUTION Type of governing document (eg. trust deed, constitution) Llandudno Youth Music Theatre is an unincorporated charity. How the charity is constituted (eg. trust, association, company) ELECTED BY MEMBERS OF THE ORGANISATION Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. **Trustee selection methods:** The Honorary Secretary and Honorary Treasurer along with six of the Trustees shall be elected to post at the Charity’s Annual General Meeting to serve a two year term (one officer and three others coming up for election each year) Subject to re-election there is no maximum term of office. **Additional governance issues** There is a Child Safeguarding and protection policy and procedure in place. Disclosure checks are carried out prior to commencement of employment, volunteering or trusteeship. These checks are carried out in line with local authority guidance through Disclosure Services in Wrexham. The Group also has a Privacy Policy in accordance with GDPR. **The Safeguarding Team** A lead member of the team organises a weekly rota for chaperone cover for meetings and performances. The team also organise licensing to conform to the local authority legislation for children in performances. All members of the chaperone team are local authority approved chaperones for Llandudno Youth Music Theatre with child protection training. A health and consent form completed by the parent or guardian is held for each child. LYMT is a member of the **National Operatic and Dramatic Association (NODA), which** provides helpful advice and opportunities. All trustees give their time voluntarily and receive no remuneration or other benefits other than for legitimate expenses incurred in the work of LYMT in line with the constitution. The Trustees are grateful for the help and support from past members, parents and friends of Llandudno Youth Music Theatre and Stagenotes and hope to continue to build on this for the future. ## **Section C Objectives and activities** **TAR** March **2012** 2 |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|**LYMT Aims and Objectives:**
The object of the charity shall be to educate the public in musical,
dramatic and performing arts and through specific focus on working with
children and young people, to further the development of public
appreciation and taste in the said arts. This shall be achieved by (but not
exclusively through):
_2.1_The promotion of plays, drama, comedy, opera, musical theatre, and
other dramatic
and musical works of educative value.
_2.2_The provision of a permanent Youth Theatre organisation in Conwy
County based in Llandudno.
_2.3_The encouragement of participation in theatre and the arts amongst
children and young people from the region.
_2.4_The development of linguistic skills of children and young people
through the craft of theatre and performing arts.
_2.5_The development of personal and life skills of young people by the
use of theatre craft as a tool for the building of confidence and social
interaction.
_2.6_Providing an opportunity for children and young people to work with
professional tutors, artists and craftspeople from the world of theatre and
the arts.
_2.7_Encouraging children and young people to work together as a
community, developing the trust and interdependency required in the
delivery of performing arts.
_2.8_Facilitating the opportunity for children and young people to learn and
experience the practical workings of professional theatre whilst
respecting its skills and disciplines.
_2.9_Providing a valuable method of enriching the cultural activities of
Llandudno and the region.| |---|---| ||**Principle Activities**
In planning our activities for the year the trustees have considered the
Charity Commission’s guidance on public benefit, including the guidance
on public benefit and fee charging.
The Trustees give careful consideration to the setting of fees, charges
and concessions for those on low incomes or other financial constraints.
Professionally led workshops have also been provided free of charge.| ## **Additional details of objectives and activities (Optional information)** **TAR** March **2012** 3 Llandudno Youth Music Theatre is now in its 46[th] year having been formed on 9[th] March 1978. The main focus of the group’s activities are the skills of singing, drama and dance which benefit children and young people by developing their self-confidence, team working and social skills which will help them in their future careers. All children and young people are welcome regardless of personal background or circumstances. **Rehearsal and Workshop Sessions** : held at Craig Y Don Sports and Community Centre Thursday Evenings 7pm to 9.15pm – 36 Thursday evenings: 5.30pm to 7pm - 30 Sundays – 17 You **may choose** to include further statements, where relevant, about: - policy on grant making; - policy programme related investment; - contribution made by volunteers. **Total membership** in this financial year was: 60 members aged 7 – 18 years **Rehearsal and Workshop Sessions continued:** Five leaders and 12 chaperones work regularly on a voluntary basis Our volunteers are very important to the group. 8 Volunteers aged 14 to 18 help with Stagenotes. The volunteers receive certificates recognising their volunteering hours from the local Community and Voluntary Support Conwy. Four members of LYMT are elected every two years to represent the members, to help the artistic team in the choice of shows and concert items and to be a link between the members and the management and creative team. ## **Educational Activities:** During this year a few professional tutors have provided the following activities with no charge to our members so as not to disadvantage any of the children due to financial restraints: These have included singing, audition skill, chorus singing. **TAR** March **2012** 4 **Section D Achievements and performance Performances and Achievements: Summary of the main achievements of the charity Awards: during the year** A free place at **West End Stage** , London was again awarded by the Director of West End Stage who is a Life Member and patron of LYMT. This Summer School is held at the Guildhall, London with a performance at His Majesty’s Theatre at the end of the week. Each year an award is given to the two **most improved members in** the performance group these were again awarded in July 2024. 7 **NODA Youth Certificates** were awarded to members leaving the group for University or College. The average time each young person had been a member was 6 years. **Stagenotes** 2 Trophies for commitment and improvement were awarded to Stagenotes members. Two tutors lead the sessions each Thursday supported by older members of the performance group who act as Young Leaders from age 16, they all volunteer their time. Stagenotes members also presented a performance of Annie Kids for parents and friends at Theatr Colwyn in February 2024 Life Members of LYMT: No Life Memberships were given this year. Gold Badge: None awarded this year Members of LYMT entertained at the Blind Veterans Home in Llandudno and also the Llandudno Town Christmas Parade in December 2023 Members of LYMT entertained the Llandudno Lions Club at their Charter Evening in February 2024. The LYMT Company presented the musical ‘Charlie and The Chocolate Factory’ at The Arena, Venue Cymru, Llandudno In July 2024. **TAR** March **2012** 5 ## **Section E Financial review** **Brief statement of the** **charity’s policy on reserves** LYMT requires reserves of £25,000 at the year-end, to enable the planned future activities of the group to take place and to sustain the group. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** This report needs to be read in conjunction with the Annual Accounts and You **may choose** to include Balance Sheet the year 1[st] September 2023 to 31[st] August 2024) additional information, where relevant about: The group relies on members’ fees, tickets sales, grants, donations and fundraising to continue to operate the group at a high standard relying heavily on volunteers and past members for their assistance. - the charity’s principal sources of funds (including any fundraising); LYMT helps families who may struggle to find the fees to take part in these activities so no child is disadvantaged. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** LYMT is grateful to the Directors and Committee of Craig Y Don Sports and Community Centre and local businesses for their continued support both financial and in time. The group received a grant from Llandudno Town Council, Welsh Church Acts Fund, Gaynor Cemlyn Jones, Gwynedd Fork Lift Trucks and a donation from Llandudno Lions Club. Support was also received from Melin Llynon ## **Future Plans** 2023/2024 has been a better year than our last Financial year for the Trustees and the Artistic team. As always LYMT must ensure that activities fit with the aims of the group to educate the children whilst building other essential skills. The Trustees and Artistic Team wish to enhance the group’s performances in the community, sustaining the musical theatre workshop group Stagenotes and arrange professional workshop sessions. With the help of all the Members’ Representatives, members and team the Trustees hope to build on the public benefit of the group for both its members and the community we serve in the Llandudno and surrounding area especially during this difficult time when many families are suffering financial problems due to the cost of living crisis. **Declaration** This report shows that the year from 1[st] September 2023 to 31[st] August 2024 was much improved on the previous year. The members had many varied experiences and educational activities, which help build their performance techniques, interpersonal skills and confidence and enable them to work as a team. The activities undertaken and are planned for the future, help the children and young people in the local community to attain transferable skills and build confidence but also have fun. ## **Section G Declaration** **TAR** March **2012** 6 **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** |**Signature(s)**|**Signature(s)**|| |---|---|---| |**Full name(s)**|**Full name(s)**Adrian La Trobe|Margaret Ann Jones| |**Position (eg Secretary,**
**Chair, etc) **|**Position (eg Secretary,**
Chair of Trustees|Safeguarding Lead| |||| |**Date**|5/11/2024|| **TAR** March **2012** 7 C7fErncY(roi££ @US15vEss sE£VIff£s To Ivhoni it may concern 19 October 2024 Llandudno Youth Music Theatre In my opinioii the attaclied fiiiancial statenients give a ti'ue and fair view: in accoi"dance ivith UK GeLierally Accepted AccoLllltiiig Pi"actice, of die state of tlie gi'oup's ajid charity's affairs as at J l August 2024 Steplieii Biitler A.C.I.B SJ oU¢r££oLJ C I (3 32 co£WYN@J¢YCOMVY££28 SQ el- 01492 530536 ￿{061[£ - 07980 301151 £-ma1f-sgw￿TrllS￿ÈKCr@￿v￿(oTrI Llandudno Youth Music Theatre Profit And Loss Account For the year ended 31 AL(gusl 2024 2024 2023 Income Bonus Ball Box orrice Irnaginary C&CF Box Office C&CF Programme Sales C&CF Raffle C.C.F- Show Tickets Chaflie After Show Party Donations & Grants Equipment Hire Friends Grease Costumes 2022 Grease Programme Sponsor Hoodie- New lrnaginary Progr8￿me Sales Interest Jazz Shoe5 Lymt Fees Polo Shirts SN Fees Sundry 886 864 5.576 15,004 547 175 240 40 9.881 2,701 50 375 635 236 70 287 379 385 317 618 6,684 5.857 3,960 10 3,776 74 38.763 20,949 Expenses Accomodalion Fees Advert After Show Paily- Drinks After Show Party - Imaginary Annie - Final Invoice Settlemenl Annie Sundry Band C&CF Bank charges C&C F- Venue Hire C&CF- 55" TV Hire C&CF _ 80A Box Office Commis C&CF- Addilional Crew Hours C&CF- Banner C&CF- Barco Hire C&CF- Corkage C&CF - Costumes C&CF - Credil Card Commissio C&CF - Director & Assist Direcl C&CF- Hazer Hire C&CF- Laptop Hie CSCF - Performing Rights C&CF- Projector Hire C&CF- Set & Slaging C&CF- Signer C&CF - Sile Fee for Programme C&CF - Special Effects C&CF- Sundries C&CF- VC Radio Mic Hire Card Terminals 13251 1401 13251 1401 1351 125DI 11661 11841 1250) 141 17,9201 11801 1.4401 12,714} 15951 1781 1181 (2,854} 15131 14001 1841 11441 15.3341 19361 12,7201 12001 11201 11,1941 12911 17201 1901 Page1of3 Llandudno Youth Music Theatre Profit And Loss Account For the year ended 31 August 2024 2024 2023 Charlie Vocal Tuition & Piano Child PTOteclion Courso Computer Costs Concerl CYD CC- PRS & PPL Depreciation Disclosure Sevices Donations & Grants First Aid Kil Gift Cards Hall Hire Hoodies- Charlie Imaginary- Director Imaginary - Venue Cyrnru hire f Imaginary 8°/0 Box Office Comm Imaginary Addition Crew Hours Imaginary Band Imaginary Costumes Imaginary Credit Card Commiss Imaginary Gel Out Imaginary Marketing Imaginary Movin9 Lights Imaginary Performing Rights Imaginary Poster Design Imaginary Programme Printing Imaginary Radio Mics Imaginary Set Imaginary Sundries Lyml Trophies Microphone hire Mobile Phone Music New Equipment Noda Certificates Noda Insurance Noda Subscription Photo Copying Polo Shirts Postage & Telephone Poster Siles Premises Puppet workshop Scripts SN Music SN Sundies SN Trophies SN Tutor Fees Software Stalionery & Printing Sundry Transport- Pelrol 1701 1801 1701 141 1711 13521 11351 1251 1231 14401 1731 1500} 1421 12501 (1.116) 1125} 18101 12001 110,3201 14461 12,S041 12.0851 11.3491 1191} 11871 13301 154D} {1.6321 12251 11,7691 11441 {1,0771 14241 11791 14501 151 151 11021 1321 11,0271 11901 1191 13451 12001 13281 1351 11,0501 11451 15021 16001 19221 {6001 18901 11501 {32} 14011 1301 1241 1501 1191 12701 11141 11901 14281 12881. 1116) 191 15661 Page2of3 Llandudno Youth Music Theatre Profil And Loss Account For the year ended 31 August 2024 2024 2023 Trophy Engraving Tutors fees Website Workshop Zoom Meetings - OTr Line 14} 14501 1771 14501 11871 14281 15481 11501 11801 137,5401 1,223 133.0241 112,0741 Net pro*iVllossl 1,223 112.074} Iql,.14 Page3of3 LLANDUDNO YOUTH MUSIC THEATRE st Schedule of fixed assets as at 31 August 2024 TANGIBLE FIXED ASSETS Plant and E ui ment Cost: As at I" September 2023 40507 Additions for Yr to 31/8/24 St As at 31 August 2024 40507 Depreciation: st As at I September 2023 38745 Charge for Yr to 31/8/24 352 st As at 31 August 2024 39097 st Total net book values as at 31 Au ust 2024 1410 st Total net book values as at 31 Au ust 2023 1762 {0 LLANDUDNO YOUTH MUSIC THEATRE st Balance sheet as at 31 August 2024 2024 2023 Fixed assets Tangible assets (schedule) 1410 1762 Current assets Cash in hand Bank accounts 19757 27631 Debtors 4097 Prepayments 1395 Net Assets 26659 29393 Current Liabilities Creditors Net current liabilities (3957} (3957) Total assets less liabilities 26659 25436 Represented by: Ca ital account Opening balance Profit (loss} for the year 25436 37510 {12074) 1223 26659 25436 CYIE{QYf{££ @USISVESS SEQVIC To Whoin it niay concern 19 October ?024 L127ndudno Youtli Music The27tre Iii m), opiiiioii the attaclied fiiiancial stateiiients give a ti'iic aiid fair view: in accoi-daiice witli UK Geiiei-ally Accepted AccoLllltiiig Pi'actice, of tlie state of the gi-OlLP s aiid chality's affaii-s as at J l ALlOllSt ?0?4 Steplieii Biitlei A.C.l.B SJ (BVf£EoJ C I (B 32 COLwfNoAYc09VW££28 5Qg1 el- 01492 530536 ￿￿o5￿8- 07980 301151 £-Mail-smi￿w8Utrer@a0￿con{