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2025-03-31-accounts

Company registration number: 02385098 Charity registration number: 701639

Woodgate Valley Urban Farm Ltd

(A company limited by guarantee)

Annual Report and Financial Statements

for the Year Ended 31 March 2025

Triple Bottom Line Accounting (TBLA)

The Enterprise Centre, University of East Anglia, Norwich, NR4 7TJ

Woodgate Valley Urban Farm Ltd

Contents

Reference and Administrative Details 3
Trustees' Report 4 to 7
Statement of Trustees' Responsibilities 8
Independent Examiner's Report 9
Statement of Financial Activities 10
Balance Sheet 11
Notes to the Financial Statements 12 to 18

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Woodgate Valley Urban Farm Ltd

Reference and Administrative Details

Trustees:

J Southwood (appointed 2 April 2024) T Hamill (appointed 2 April 2024) I Canbury (appointed 2 April 2024) O Eneje (appointed 2 April 2024) R Southwood (appointed 28 September 2024) C McNeill (appointed 28 September 2024) P Evans (retired 9 April 2024) S Hawkeswood (retired 30 April 2024) A Stiles (retired 9 April 2024)

Secretary: R Southwood

Principal Office: Woodgate Valley Urban Farm, Watery Lane, Bartley Greern, Birmingham, B32 3BS

Company Registration No. 02385098

Charity Registration No. 701639

Independent Examiner: Triple Bottom Line Accounting (TBLA) The Enterprise Centre University Drive Norwich NR4 7TJ

3

Woodgate Valley Urban Farm Ltd

TRUSTEES’ REVIEW

The trustees, who are also directors for the purposes of company law, present the annual report and financial statements of the charitable company for the year ended 31 March 2025.

OVERVIEW

This report covers the year from 1 April 2024 to 31 March 2025.

The report for the year 1 April 2024 to 31 March 2025 shows a deficit for the year, following a big push to make the farm fit for purpose in the previous years. We are reporting a positive and balanced position, and the trustees are happy to report that Woodgate Valley Urban Farm continues to be a going concern.

CHARITABLE OBJECTS AND ACTIVITIES

Woodgate Valley Urban Farm exists for public benefit and actively promotes the involvement of people in the area of benefit in a range of social and economic activities to meet the needs of the community. Through involvement we empower people to improve their lives and environment.

Our project is committed to an Equal Opportunities and Diversity policy in all areas of activity

Charitable area of benefit

West Midlands, Warwickshire, Worcestershire, Sandwell and Dudley, Walsall, West Bromwich

We are members of Social Farms and Gardens and in March 2023 became Green Care Quality mark holders which was renewed in April 2024. This membership ensures our policies procedures and Health and Safety are peer reviewed and compliant with legislation.

We are subject to inspections by Defra / APHA

Policies In place:

Safeguarding Health and Safety and fire First Aid Equality, diversity and inclusion Animal Welfare Volunteer Admission and Referral Behaviour and Relationships Compliments and Complaints Emergency and Contingency Environmental Lone Working Recruitment and Selection

Working partnerships

TCV Birmingham City Council Schools and colleges The Donkey Sanctuary

Registrations

Charity Commission Companies House DEFRA ICO BOSF

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Woodgate Valley Urban Farm Ltd

Memberships:

Social Farms and Gardens, including Green Care Quality Mark Birmingham Open Spaces Forum Childrens Quarter

Achievements and performance

School and college placements have continued, and we have strengthened our links with a number or schools and colleges including Halesowen College, South and City College, Uffculme School.

Our partnership with TCV (The Conservation Volunteers) continued involving corporate placements from Legal & General, Mars Wrigley, Natwest, PWC. They carried out work in our Orchard, Woodland and on the farm.

We also continued to facilitate our own direct Corporate placements with Lloyds bank, Goldman Sachs, Geraldeve, providing support on our farm and in our woodland.

Community Involvement and usage

Public admission to the farm has been reviewed and opened up to Saturdays and Sundays 11am-3pm as well as weekends 11am-3pm excluding Wednesdays during school holidays. Entry fee is a suggested contribution of £2 per person. We have seen a large boost in the engagement of the public with our facilities.

We have expanded our offer of activities to the local community including weekly toddler activities and homeschooling sessions. These have been well attended and popular.

Livestock and Animal Husbandry

The range of animals on the farm is large, their health and wellbeing is a priority for the farm.

Renovations of all animal housing continues as required with routine maintenance checks ensuring it continues to be fit for purpose.

We experienced routine deaths from old age and natural causes.

Avian Flu restrictions were not put in place during winter 2024/25

Maintenance and Land management

A new rotational grazing system will ensure adequate feed available all year round. Animal housing is almost at completion with new installations taking place throughout 2025.

Governance and management

There are no restrictions on the Trustees/directors power to invest. They seek to maintain a consistent ethical investment policy. All investments previously held were from a bequest to the charity many years ago, and the policy has been to dispose of them as favourable conditions have arisen. This has reduced the, such that only one now remains (Lloyds) with a market value at 31 March 2025 of £25.The charity banks with the Cooperative bank and has funds on deposit with Epworth management to take advantage of flexible investment opportunities and ethical dealings.

In accordance with the Articles of Association the existing Trustee Directors all retire from office and can offer themselves for re-election.

A statement of the Trustee Responsibilities is set out in this report. These responsibilities have been met.

Plans for the year ahead

We will continue to repair and renovate the site to secure its future as a Green Care facility.

Our core work of supporting the vulnerable will continue.

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Woodgate Valley Urban Farm Ltd

Public will continue to be allowed to enter the site 2x days per week and 6 days a week during school holidays. The other days will be a closed public site to allow us to support vulnerable adults and children as well as school trips and small group sessions.

We will continue to apply for funding to grow our offer and provide more opportunities for our community.

The farm charity will continue through grant funding, to employ staff. We will also look at running larger community events and paid for group sessions to provide a more stable funding stream.

Networking and partnership working will continue

Acknowledgment is given to the following who have assisted us financially this year West House School Edgbaston Anonymous and casual doners The Grimmit Trust Heart of England Community Foundation NNS Edgbaston IM Properties Viola The Edgar E Lawley Foundation Morrisons Landau Birmingham Council Food Legends The Roger and Douglas Turner Charitable Trust Asda Foundation Charity The National Lottery The Turner Trust EH Smith Charitable Trust Harry Payne Fund

And to those who have helped with their time and assistance and in other supportive ways Pershore Electrical

Veolia Birmingham City Council Parks Team Birmingham City Council Woodland Team Birmingham City Council Animal Welfare Officers John Struamn (livestock Feeds) Smiths Feeds Manor Vets 608 Equine and Farm vets Phil Davenport PG and EA Clarke TCV Ian Land Keturah Coyle Glen Moore Kerry Brewer Salamander Fire and Security Heart of England Community Foundation David Partridge Nic and Tom Hammet OH Agricultural Contracting Childrens Quarter Birmingham Community Matters Unltd Jane Walton Phil Knox All Sewn Up Birmingham Open Spaces Forum Jack Yates Joinery The Donkey Sanctuary

6

Woodgate Valley Urban Farm Ltd

FINANCIAL REVIEW OVERVIEW

The trustees are able to report that Woodgate Valley Urban Farm is a going concern, unhampered by any significant financial events.

Our turnover was £51,984 (2024: £100,181). This includes £18,100 (2024: £56,822) of unrestricted grant income this financial year.

The Statement of Financial Activities records a deficit in the year of £36,266 (2024: £3,024): net assets and total funds have decreased by this amount on the Balance Sheet.

REVIEW OF ACCOUNTS AND ACCOUNTING PRACTICES

The Trustees recognise that there are some discrepancies due to the non-continuity of in-coming and out-going Trustees and this will be addressed going forwards. Our Articles of Association states that all Trustees retire from office every year, thus affecting the continuity and responsibility for the previous year’s accounting records.

Reserves Policy

It is the policy of the Trustees/directors to maintain general unrestricted funds that provide sufficient funds to cover the budgeted direct charitable and administrative costs and to meet continuing obligations for at least 6 months. The budgeted costs for first half of 2025 are anticipated to be in the region of £30,000. At the end of this financial year, reserves covered 26% percent of the required reserves level, however it has been estimated that staffing levels will be reduced in the next financial year and overhead costs will be reduced in line with previous years and anticipated funding.

Funds held as a custodian trustee

No funds were held by Woodgate Valley Urban Farm as a Custodian Trustee

Financial performance

Balance Sheet

Current assets have decreased over the year by £28,727 and stand at £3,983, and net assets have fallen from £44,113 to £7,847.

The reserve of unrestricted funding stands at £7,847.

Statement of Financial Activities

Turnover on charitable activities was £51,464 (2024: £99,258), a decrease of £47,794, due to a significant decrease in grant funding received.

Income from onsite sales and unit hire fees had increased to £9,672 (2024: £257), while direct expenditure has significantly decreased to £9,522 (2024: £47,293).

However, overheads were significantly higher this year at £78,729 compared with £55,912 in 2024 with the majority of this relating to substantial increases in staff costs.

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Woodgate Valley Urban Farm Ltd

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The trustees (who are also the directors of Woodgate Valley Urban Farm for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations. Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the trustees are required to:

• state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and

• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.

The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the trustees of the charity on 28 January 2026 and signed on its behalf by:

.........................................

Romaney Southwood

Trustee

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Woodgate Valley Urban Farm Ltd

Independent Examiner’s Report to the trustees of Woodgate Valley Urban Farm Ltd

I report on the accounts of the charity for the year ended 31 March 2025 which are set out on pages 2 to 18.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

Claire Atkinson ACMA CGMA Triple Bottom Line Accounting The Enterprise Centre University of East Anglia Norwich NR4 7TJ

28/01/2026

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Woodgate Valley Urban Farm Ltd

Statement of Financial Activities for the Year Ended 31 March 2025

Notes
Income and Endowments from:
Grants, Donations and legacies
3
Interest Received
Charitable activities
4
Total Income
Expenditure on:
Charitable activities
5
Support costs
6
Governance costs
7
Total Expenditure
Net income/(expenditure)
Transfers
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
13
Notes
Income and Endowments from:
Grants, Donations and legacies
3
Interest Received
Charitable activities
4
Total Income
Expenditure on:
Charitable activities
5
Support costs
6
Governance costs
7
Total Expenditure
Net income/(expenditure)
Transfers
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
13
Unrestricted
General
Funds
Unrestricted
Designated
Funds
Restricted
Funds
Total 2025
£
£
£
£
41,790
-
-
41,790
520
-
-
520
9,674
-
-
9,674
51,984
-
-
51,984
9,521
-
-
9,521
76,155
-
-
76,155
2,574
-
-
2,574
88,250
-
-
88,250
(36,266)
-
-
(36,266)
-
-
-
-
(36,266)
-
-
(36,266)
44,113
-
-
44,113
7,847
-
-
7,847
Unrestricted
General
Funds
Unrestricted
Designated
Funds
Restricted
Funds
Total 2024
£
£
£
99,001
-
-
99,001
923
-
-
923
257
-
-
257
100,181
-
-
100,181
47,293
-
-
47,293
54,634
-
-
54,634
1,278
-
-
1,278
103,205
-
-
103,205
(3,024)
-
-
(3,024)
-
-
-
-
(3,024)
-
-
(3,024)
47,137
-
-
47,137
44,113
-
-
44,113

10

Woodgate Valley Urban Farm Ltd

Balance Sheet as at 31 March 2025 Registered Number 02385098

2025 2024 2024
Note £ £
Fixed assets
Tangible Assets 12 11,572 12,144
11,572 12,144
Current assets
Stock - 2,802
Debtors 10 2,252 2,701
Cash at bank and in hand 1,731 27,207
3,983 32,710
Creditors: Amounts falling due within one year (7,708) (741)
Net assets 7,847 44,113
Funds of the charity:
Restricted funds - -
Unrestricted income funds
Designated funds - -
General funds 7,847 44,113
Total funds 7,847 44,113

For the financial year ending 31 March 2025, the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

These accounts have been prepared in accordance with the provisions applicable to company’s subject to the small company’s regime.

The financial statements on pages 10 to 18 were approved by the trustees, and authorized for issue on 28 January 2026 and signed on their behalf by:

.........................................

Romaney Southwood

Trustee

11

Woodgate Valley Urban Farm Ltd

Notes to the Financial Statements for the Year Ended 31 March 2025

1 Charity status

The charity is a private company limited by guarantee and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.

Summary of significant accounting policies and key accounting estimates

The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Basis of preparation

Woodgate Valley Urban Farm meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognized at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Going concern

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity. The financial statements have therefore been prepared on a going concern basis.

Exemption from preparing a cash flow statement

The charity opted to early adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements

Judgements

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Income and endowments

All income is recognized once the charity has entitlement to the income, it is probable that the income will be received, and the amount of the income receivable can be measured reliably.

Donations and legacies

Donations are recognized when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognized until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.

Grants receivable

Grants are recognized when the charity has an entitlement to the funds. Where performance conditions are attached to the grant and are yet to be met, the income is recognized unless it is deemed that the conditions will not be met.

Expenditure

All expenditure is recognized once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources. Where expenditure is eligible to be claimed on a future grant claim which is certain to be received, it is deferred and matched to the receipt of funds when received.

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Woodgate Valley Urban Farm Ltd

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Support costs

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources on a reasonable, justifiable and consistent basis.

Governance costs

These include the costs attributable to the charity's compliance with constitutional and statutory requirements, including audit, strategic management and trustees' meetings and reimbursed expenses.

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Trade debtors

Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business. Trade debtors are recognized initially at the transaction price. They are subsequently measured at amortized cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Trade creditors

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities. Trade creditors are recognized initially at the transaction price and subsequently measured at amortized cost using the effective interest method.

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees’ discretion in furtherance of the objectives of the charity. Designated funds are unrestricted funds earmarked by the trustees for particular future projects or commitment. Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal and fall into one of two sub-classes: restricted income funds or endowment funds.

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Woodgate Valley Urban Farm Ltd

3. Income from donations and legacies

Donations and legacies
Grant Income
Unrestricted
General Funds
Unrestricted
Designated
Funds
Restricted
funds
Total 2025
Total 2024
£
£
£
£
23,690
-
-
23,690
42,179
18,100
-
-
18,100
56,822
41,790
-
-
41,790
99,001

4. Income from charitable activities

On-site sales
Unit hire fees
Unrestricted
General Funds
Unrestricted
Designated
Funds
Restricted
funds
Total 2025
Total 2024
£
£
£
£
£
388
-
-
388
77
9,286
-
-
9,286
180
9,674
-
-
9,674
257

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Woodgate Valley Urban Farm Ltd

5. Expenditure on charitable activities

Volunteer costs
Maintenance costs
Animal feed and bedding
Insurance
Other support costs
Unrestricted
General
Funds
Unrestricted
Designated
Funds
Restricted
Funds
Total 2025
2024
£
£
£
£
£
-
-
-
- 1,719
4,753
-
-
4,753
31,203
3,269
-
-
3,269 13,493
1,499
-
-
1,499
871
-
-
-
-
7
9,521
-
-
9,521
47,293

6. Analysis of governance and support costs

Salary costs
Subcontractor costs
Legal and administration costs
Other support costs
Unrestricted
General Funds
Unrestricted
Designated
Funds
Restricted
Funds
Total
Total
2025
2024
£
£
£
£
67,020
-
-
67,020
37,964
3,091
-
-
3,091
3,040
4,222
-
-
4,222
11,494
1,822
-
-
1,822
2,136
76,155
-
-
76,155
54,634

7. Governance costs

Independent examiner fees
Examination of the financial statements
Unrestricted funds
Total 2025
Total 2024
General
£
£
£
2,574
2,574
1,278
2,574
2,574
1,278

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Woodgate Valley Urban Farm Ltd

8. Staff costs

Wages and Salaries
The average number of employees during the year
were:
2025
2024
£
£
67,020
37,963
67,020
37,963
2025
2024
No
No
5
3

No employees had benefits in excess of £60,000 per annum (2024: £nil)

9.Taxation

The charity is a registered charity and is therefore exempt from taxation

10. Debtors

Trade debtors
Accrued Income
Prepayments
2025
2024
£
£
1,732
420
520
-
-
2,281
2,252
2,701

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Woodgate Valley Urban Farm Ltd

11.Creditors: amounts falling due within one year

Taxes and social security
Other creditors
Accruals
Directors’ loan accounts
2025
2024
£
£
2,628
620
182
121
198
-
4,700
-
7,708
741

12. Tangible Assets

Cost
As at 1 April 2024
Additions
As at 31 March 2025
Depreciation
As at 1 April 2024
Provided during the period
As at 31 March 2025
Net Book Value
As at 31 March 2025
As at 1 April 2024
Land &
Property
Freehold
Live
Stock
Plant &
Machinery
Fixtures &
Fittings
Computer
Equipment
Total
£
£
£
£
£
49,363
-
2,187
23,191
6,750
81,491
-
1,250
-
-
-
1,250
49,363
1,250
2,187
23,191
6,750
82,741
45,075
-
2,147
15,375
6,750
69,347
643
-
6
1,173
-
1,822
45,718
-
2,133
16,548
6,750
71,169
3,645
1,250
34
6,643
-
11,572
4,288
-
40
7,816
-
12,144

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Woodgate Valley Urban Farm Ltd

13.Funds

Balance at Transfer Incoming Resources Balance at
01-Apr-24 between funds resources expended 31-Mar-25
£ £ £ £
Unrestricted funds
General
General funds
44,113 51,984 88,250 7,847
Designated
Total Designated - - - -
Restricted funds
Total restricted funds - - - - -
Total funds 44,113 - 51,984 88,250 7,847
Balance at Transfer Incoming Resources Balance at
01-Apr-23 between funds resources expended 31-Mar-24
£ £ £
Unrestricted funds
General
General funds
47,137 100,181 103,205 44,113
Designated
Total Designated - - - - -
Restricted funds
Total restricted funds - - - - -
Total funds 47,137 - 100,181 103,205 44,113
14. Related parties
There are no related party transactions.

18