**DROITWICH THEATRE AND ARTS CLUB LIMITED (A Company Limited by Guarantee)** **REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025** ## **BOYDS ACCOUNTANTS LTD** Registered Charity no: 701631 Company no: 712542 Page 1 ## **DROITWICH THEATRE AND ARTS CLUB LIMITED** ## **LEGAL AND ADMINISTRATIVE INFORMATION** ## **Registered Office** : Droitwich Theatre and Arts Club Ltd Friar Street Droitwich WR9 8ED **Bankers** : HSBC Bank PLC 11 Victoria Square Droitwich WR9 8DH ## **Accountants** : Boyds Britannia Court 5 Moor Street Worcester WR1 3DB **Council of Management** All of whom are Directors : Mrs P A Lane (Chairman) Mrs C T Hartle B A Hooper G Sinclair B P Thompson J A Birchley Miss G F Duggan Dr P Steele Mrs E Hill J H Hill Mrs K Ingram K D Barrell Page 2 ## **DROITWICH THEATRE AND ARTS CLUB LIMITED REPORT OF THE COUNCIL OF MANAGEMENT For the year ended 31 March 2025** The members of the Council of Management, who form the Board of Directors for the purposes of Company law and trustees for the purposes of Charity law, present their report and the financial statements for the year ended 31st March 2025. ## CONSTITUTION AND ORGANISATION The company, which is limited by guarantee, is governed by its Memorandum and Articles of Association, and is a registered charity. The charity registration number is 701631. The charity’s operations are controlled by a “Council of Management” which reports to the members at the Annual General Meeting and holds a monthly meeting in order to run the affairs and to review the implementation of policies. Various sub-committees are established to deal with detailed operational aspects of the day to day running of the theatre. ## OBJECTS The charity was formed in order to advance the education and improvement of public taste through the medium of arts, in particular the arts of drama, dancing, singing and music. ## REVIEW OF ACTIVITIES AND FURTHER DEVELOPMENTS The principal means by which the company carries out its charitable objectives continues to be the running of a theatre and arts club. This is carried out by the staging of shows at the Norbury Little Theatre in Droitwich. Income is generated from the sale of tickets and refreshments at the productions along with subscriptions from members and the occasional donation. The theatre is rented from Friar Street Arts Limited. The Statement of Financial Activities for the year is set out on page 4. ## COUNCIL OF MANAGEMENT Members of the Council of Management who served during the year and up to the date of this report were as follows: Mrs P A Lane J A Birchley (resigned 31 July 2024) B Hooper B P Thompson Miss G F Duggan G Sinclair Mrs C T Hartle Dr P Steele Mrs E Hill J H Hill (resigned 1 December 2024) Miss K Ingram (appointed 12 July 2024) K D Barrell (appointed 12 July 24 and resigned 1 March 2025) The Directors retiring by rotation in accordance with the Articles of Association are Mrs P A Lane and Mr B Hooper, and who offer themselves for re-election at the forthcoming Annual General Meeting. Retiring and not seeking re-election is Mrs E Hill. ## RESPONSIBILITIES OF THE COUNCIL OF MANAGEMENT Company Law requires the Council of Management to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the company as at the balance sheet date and of its incoming resources and application of those resources, including income and expenditure for that period. In preparing those financial statements the directors are required to: select suitable accounting policies and then apply them consistently make judgements and estimates that are reasonable and prudent prepare the financial statements on the going concern basis unless it is inappropriate to presume the company will continue in business. Page 2a ## **DROITWICH THEATRE AND ARTS CLUB LIMITED REPORT OF THE COUNCIL OF MANAGEMENT For the year ended 31 March 2025** The Council of Management is also responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the company and to enable it to ensure that the financial statements comply with the Companies Act 2006. It is also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## REPORTING ACCOUNTANTS A resolution proposing the re-appointment of Boyds as reporting accountants will be put to the Annual General Meeting. This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies and was approved by the Board and signed on its behalf. ................................................. Mrs A Lane Chairman 11[th] July 2025 Page 3 ## **ACCOUNTANTS’ REPORT TO THE COUNCIL OF MANAGEMENT ON THE UNAUDITED FINANCIAL STATEMENTS OF DROITWICH THEATRE AND ARTS CLUB LIMITED** In order to assist you to fulfill your duties under the Companies Act 2006, we have compiled the financial statements of the company which comprise the Statement of Financial Activities, the Balance Sheet and the related notes from the accounting records and information and explanations you have given to us. This report is made to the Council of Management, as a body, in accordance with the terms of our engagement. Our work has been undertaken so that we might compile the financial statements that we have been engaged to compile, report to the Council of Management that we have done so, and state those matters that we have agreed to state to them in this report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Company and the Council of Management, as a body, for our work, or for this report _._ We have carried out this engagement in accordance with technical guidance issued by the Institute of Chartered Accountants in England and Wales and have complied with the ethical guidance laid down by the Institute relating to members undertaking the compilation of financial statements. As described on page 2 you have acknowledged your duty to ensure that the company has kept proper accounting records and to prepare financial statements that give a true and fair view under the Companies Act 2006. You consider that the company is exempt from the statutory requirement for an audit for the year. We have not been instructed to carry out an audit of the financial statements. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial statements. Boyds 20 Sansome Walk Worcester 11[th] July 2025 Page 4 ## **DROITWICH THEATRE AND ARTS CLUB LIMITED STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 March 2025** |Note


INCOMING RESOURCES
Activities in furtherance of the charity’s objects: -
Production Proceeds

Bar Sales

Subscriptions

Outside Company Production Proceeds

Room and Equipment Hire

Sale of Sweets, Ices and Coffee

Income from Raffles and Donations

Interest receivable
Ball
Insurance claim

Theatre Tax Relief


TOTAL INCOMING RESOURCES

RESOURCES EXPENDED
Direct Charitable Expenditure
2

Management and Administration of the Charity
3

TOTAL RESOURCES EXPENDED

NET (OUTGOING)/INCOMING RESOURCES
4

Allocation
General fund

Restricted fund


Funds brought forward at 1 April 2024

Funds carried forward as at 31 March 2025
|2025
£
87,869
13,267
4,780
73,847
1,301
14,005
4,409
893
625
19,750
14,958
235,704|2024
£
77,940
14,346
3,970
78,983
5,167
12,939
2,018
991
-
-
9,912
206,266
202,924
6,781
209,705
(3,439)
(3,439)
-
(3,439)
113,429
109,990| |---|---|---| ||246,595
6,115
252,710|| ||(17,006)
(17,006)
-
(17,006)
109,990
92,984|| _The notes on pages 6 to 9 form part of these financial statements._ Page 5 ## **DROITWICH THEATRE & ARTS CLUB LIMITED BALANCE SHEET** ## **As at 31 March 2025** |Note
FIXED ASSETS
Tangible Assets
5
CURRENT ASSETS
Stocks
6
Debtors
7
Cash at Bank and In Hand
CURRENT LIABILITIES
Creditors - Amounts falling due
within one year
8

NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
CAPITAL AND RESERVES
General fund
11
Restricted fund
12|1,668
24,640
68,732
95,040
9,498|2025

£

7,442
1,381
10,059
90,906
102,346
11,435
85,542
92,984
80,356
12,628
£92,984|

1,381
10,059
90,906|2024
£
19,079






90,911
109,990
97,362
12,628
£109,990| |---|---|---|---|---| ||||



|| For the year ended 31 March 2025 the company was entitled to exemption under section 477(2) of the Companies Act 2006 relating to small companies. No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibility for: - - Ensuring the company keeps accounting records which comply with section 386; and - Preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year, and of its profit and loss for the financial year, in accordance with section 393, and which otherwise comply with the requirements of the Companies Act relating to accounts, so far as applicable to the company. The financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 applicable to small companies and were approved by the Board and signed on its behalf. ................................................. Mrs A Lane 11[th] July 2025 _The notes on pages 6 to 9 form part of these financial statements._ Page 6 ## **DROITWICH THEATRE AND ARTS CLUB LIMITED NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 March 2025** ## 1. ACCOUNTING POLICIES - (a) Basis of Preparation of Financial Statements - The financial statements have been prepared under the historical cost convention in accordance with the Statement of Recommended Practice (SORP) ”Accounting and Reporting by Charities” published in 2005 and in accordance with the Financial Reporting Standards for Smaller Entities (effective April 2008) ## (b) Company Status - The charity is a company limited by guarantee. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. ## (c) Incoming resources - All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income, and represents the proceeds of tickets and sales at various productions, members’ subscriptions and the proceeds of raffles and donations. - (d) Fund accounting - General funds are unrestricted funds which are available for the use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Designated funds comprise unrestricted funds that have been set aside by the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Restricted funds are funds to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund are set out in the notes to the financial statements. Investment income and gains are allocated to the appropriate fund. - (e) Tangible fixed assets and depreciation - Purchases of theatre equipment and improvements of a significant nature are capitalised and are stated at cost less depreciation. Depreciation of fixed assets is provided at rates estimated to write off the cost, less estimated residual value of each asset over its expected useful life as follows: Audio Lighting and Switchboard Equipment 20% reducing balance Fixtures, Fittings and Other Equipment 25% straight line - (f) Stocks - Stocks are stated at the lower of cost and net realisable value. - (g) Headings The headings in the Statement of Financial Activities and in the Balance Sheet do not precisely follow those set out in the Companies Act l985. The Council of Management consider that the nature of the business is such that the headings adopted are both more informative and more accurately reflect the specific nature of the company's activities. - (h) Taxation As a charity, the company will usually be exempt from Corporation Tax and is able to reclaim tax deducted from its investment income. There may be a restriction on the amount of taxation that can be claimed where the company has any non-charitable expenditure. Provision is made for the amount of tax refund due. Page 7 ## **DROITWICH THEATRE AND ARTS CLUB LIMITED NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 March 2025** ## 1. ACCOUNTING POLICIES (Continued) - (i) Leasing and hire purchase contracts Assets obtained under hire purchase contracts and finance leases are capitalised as tangible fixed assets. Assets acquired under finance leases are depreciated over the shorter of the lease term and their useful lives. Assets acquired under hire purchase contracts are depreciated over their useful lives. Finance leases are those where substantially all of the benefits and risks of ownership are assumed by the company. Obligations under such agreements are included in creditors net of the finance charge allocated to future periods. The finance element of the rental payment is charged to the profit and loss account so as to produce a constant periodic rate of charge on the net obligation outstanding in each period. Rentals applicable to operating leases where substantially all of the benefits and risks of ownership remain with the leaser are charged to profit and loss account as incurred. |
2. DIRECT CHARITABLE EXPENDITURE
Cost of Bar Sales
Production Costs
Outside Company Production Costs

Cost of Sweets, Ices and Coffee
Room hire for rehearsals
Ball
Rent, Rates and Insurance
Heat, Light and Water
Printing, Stationery and Advertising
Telephone and Postage
Stage Equipment and Theatre Furnishing and Fittings
Cleaning Expenses
Repairs and Renewals
Depreciation

3. MANAGEMENT AND ADMINISTRATION
OF THE CHARITY
Bank Charges
Accountants’ Fee
Professional Fees
Incidental Expenses
4. NET INCOMING RESOURCES FOR THE YEAR

This is stated after charging the following:

Operating Lease Rentals – Property
Depreciation
Accountants' Remuneration|2025
£
6,120
53,856
48,823
7,052
393
600
16,683
13,605
8,048
2,869
4,856
7,169
57,815
18,706

246,595
2025
£
225
1,320
2,160
2,410
6,115
2025
£
9,432
18,706
1,320|2024
£
6,828
48,409
54,527
7,603
918
-
12,880
16,803
8,932
1,495
2,769
5,897
17,305
18,558
202,924
2024
£
226
1,200
1,440
3,915
6,781
2024
£
9,096
18,558
1,200| |---|---|---| The Directors receive no remuneration. No staff employed by the company. Page 8 ## **DROITWICH THEATRE AND ARTS CLUB LIMITED NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 March 2025** ## 5. TANGIBLE FIXED ASSETS |



COST
At 1 April 2024

Additions

At 31 March 2025

DEPRECIATION
At 1 April 2024

Charge for the Year

At 31 March 2025

NET BOOK VALUE
At 31 March 2025

At 31 March 2024

6. STOCKS


Bar and Other Stocks

7. DEBTORS



Due within one year as follows:
Other Debtors
8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR


Trade Creditors and Accruals
Deferred income from donations|Fittings
and Other
Equipment
£
114,379
7,069
121,448
95,300
18,706
114,006
7,442
19,079
2025
£

1,668
1,668
2025
£
24,640
24,640
2025
£
9,157
341
9,498|
2024
£
1,381
1,381
2024
£
10,059
10,059
2024
£
11,094
341
11,345| |---|---|---| ## 9. OPERATING LEASE COMMITMENTS The company has a commitment under an operating lease relating to rent of the theatre which expires in over twenty years at an annual rental of £9,432 (2024 - £9,096). ## 10. CAPITAL AND RESERVES Every member of the Club undertakes to contribute to the assets of the Club in the event of its being wound up while he is a member, or within one year afterwards, for payment of the debts and liabilities of the Club contracted before he ceases to be a member, and the costs, charges and expenses of winding up, and for the adjustment of the rights of the contributories among themselves, such amount as may be required not exceeding £1. Page 9 ## **DROITWICH THEATRE AND ARTS CLUB LIMITED NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 March 2025** |11. GENERAL FUND
2025
£
Net (loss)/profit for the year
(17,006)
General fund at 1 April 2024
97,362

General fund at 31 March 2025
80,356
12. RESTRICTED FUND
2025
£
Restricted fund brought forward
12,628
Restricted fund carried forward
12,628|2024
£
(3,439)
100,801
97,362
2024
£
12,628
12,628| |---|---| Page 10 ## **DROITWICH THEATRE AND ARTS CLUB LIMITED DETAILED INCOME AND EXPENDITURE ACCOUNT For the year ended 31 March 2025** |2025
Income
Costs
Own Productions
87,869
53,856
Outside Productions
73,847
48,823
Bar
13,267
6,120
Sweets, Ices and Coffee
14,005
7,052
Subscriptions
4,780
-
Room Hire and Equipment
1,301
393
Donations and Raffles
4,409
-
Interest
893
-
Ball
625
600
Insurance claim
19,750
-
Theatre Tax Relief
14,958
-
235,704
116,844
Theatre Running Costs
Rent, Rates and Insurances
16,683
Heat, Light and Water
13,605
Printing, Stationery and
Advertising
8,048
Telephone and Postage
2,869
Stage Equipment and Theatre Furnishings
and Fittings
4,856
Bank Charges
225
Professional Fees
2,160
Accountancy Charges
1,320
Incidental Expenses
2,410
Cleaning Expenses
7,169
Repairs and Renewals
57,815
Depreciation of Fixed Assets
18,706
135,866
(LOSS) FOR THE YEAR|2025
Income
Costs
87,869
53,856
73,847
48,823
13,267
6,120
14,005
7,052
4,780
-
1,301
393
4,409
-
893
-
625
600
19,750
-
14,958
-|Profit/
(Loss)
34,013
25,024
7,147
6,953
4,780
908
4,409
893
25
19,750
14,958
118,860
135,866
(17,006)|2024
Income
Costs
77,940
48,409
78,983
54,527
14,346
6,828
12,939
7,603
3,970
-
5,167
918
2,018
-
991
-
-
-
9,912
-|Profit/
(Loss)
29,531
24,456
7,518
5,336
3,970
4,249
2,018
991
-
9,912| |---|---|---|---|---| ||||206,266
118,285
12,880
16,803
8,932
1,495
2,769
226
1,440
1,200
3,915
5,897
17,305
18,558|87,981| ||135,866||91,420|91,420| |||||(3,439)|