DROITWICH THEATRE AND ARTS CLUB LIMITED (A Company Limited by Guarantee)
REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
BOYDS Chartered Accountants
Registered Charity no: 701631 Company no: 712542
Page 1
DROITWICH THEATRE AND ARTS CLUB LIMITED
LEGAL AND ADMINISTRATIVE INFORMATION
Registered Office
:
Droitwich Theatre and Arts Club Ltd Friar Street Droitwich WR9 8ED
Bankers
: HSBC Bank PLC 11 Victoria Square Droitwich WR9 8DH
Accountants
:
Boyds 20 Sansome Walk Worcester WR1 1LR
Council of Management All of whom are Directors
: Mrs P A Lane (Chairman) Mrs M A Brown Mrs C T Hartle B A Hooper Mrs J E Lush A J Spearing-Brown G Sinclair B P Thompson J A Birchley Mrs A J Norcott Miss G F Duggan Mrs S K Luff
Page 2
DROITWICH THEATRE AND ARTS CLUB LIMITED REPORT OF THE COUNCIL OF MANAGEMENT For the year ended 31 March 2021
The members of the Council of Management, who form the Board of Directors for the purposes of Company law and trustees for the purposes of Charity law, present their report and the financial statements for the year ended 31st March 2021.
CONSTITUTION AND ORGANISATION
The company, which is limited by guarantee, is governed by its Memorandum and Articles of Association, and is a registered charity. The charity registration number is 701631. The charity’s operations are controlled by a “Council of Management” which reports to the members at the Annual General Meeting and holds a monthly meeting in order to run the affairs and to review the implementation of policies. Various sub-committees are established to deal with detailed operational aspects of the day to day running of the theatre.
OBJECTS
The charity was formed in order to advance the education and improvement of public taste through the medium of arts, in particular the arts of drama, dancing, singing and music.
REVIEW OF ACTIVITIES AND FURTHER DEVELOPMENTS
The principal means by which the company carries out its charitable objectives continues to be the running of a theatre and arts club. This is carried out by the staging of shows at the Norbury Little Theatre in Droitwich. Income is generated from the sale of tickets and refreshments at the productions along with subscriptions from members and the occasional donation.
The theatre is rented from Friar Street Arts Limited.
The Statement of Financial Activities for the year is set out on page 4.
COUNCIL OF MANAGEMENT
Members of the Council of Management who served during the year and up to the date of this report were as follows:
Mrs P A Lane A J Spearing-Brown Mrs M A Brown J A Birchley B Hooper B P Thompson Miss G F Duggan Mrs S K Luff Mrs J E Lush G Sinclair Mrs A J Norcott Mrs C T Hartle (appointed)
The Directors retiring by rotation in accordance with the Articles of Association are Mrs M A Brown and, Mrs C T Hartle who was co-opted to the Council in 2020, and who offer themselves for re-election at the forthcoming Annual General Meeting. The Directors retiring by rotation in accordance with the Articles of Association and not seeking re-election at the forthcoming Annual General Meeting are Mrs J E Lush and Mrs A J Norcott.
RESPONSIBILITIES OF THE COUNCIL OF MANAGEMENT
Company Law requires the Council of Management to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the company as at the balance sheet date and of its incoming resources and application of those resources, including income and expenditure for that period. In preparing those financial statements the directors are required to:
select suitable accounting policies and then apply them consistently
make judgements and estimates that are reasonable and prudent
prepare the financial statements on the going concern basis unless it is inappropriate to presume the company will continue in business.
Page 2a
DROITWICH THEATRE AND ARTS CLUB LIMITED REPORT OF THE COUNCIL OF MANAGEMENT For the year ended 31 March 2021
The Council of Management is also responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the company and to enable it to ensure that the financial statements comply with the Companies Act 2006.
It is also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
REPORTING ACCOUNTANTS
A resolution proposing the re-appointment of Boyds as reporting accountants will be put to the Annual General Meeting.
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies and was approved by the Board and signed on its behalf.
................................................. Mrs A Lane Chairman 23[rd] July 2021
Page 3
ACCOUNTANTS’ REPORT TO THE COUNCIL OF MANAGEMENT ON THE UNAUDITED FINANCIAL STATEMENTS OF DROITWICH THEATRE AND ARTS CLUB LIMITED
In order to assist you to fulfill your duties under the Companies Act 2006, we have compiled the financial statements of the company which comprise the Statement of Financial Activities, the Balance Sheet and the related notes from the accounting records and information and explanations you have given to us.
This report is made to the Council of Management, as a body, in accordance with the terms of our engagement. Our work has been undertaken so that we might compile the financial statements that we have been engaged to compile, report to the Council of Management that we have done so, and state those matters that we have agreed to state to them in this report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Company and the Council of Management, as a body, for our work, or for this report .
We have carried out this engagement in accordance with technical guidance issued by the Institute of Chartered Accountants in England and Wales and have complied with the ethical guidance laid down by the Institute relating to members undertaking the compilation of financial statements.
As described on page 2 you have acknowledged your duty to ensure that the company has kept proper accounting records and to prepare financial statements that give a true and fair view under the Companies Act 2006. You consider that the company is exempt from the statutory requirement for an audit for the year.
We have not been instructed to carry out an audit of the financial statements. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial statements.
Boyds 20 Sansome Walk Worcester
23[rd] July 2021
Page 4
DROITWICH THEATRE AND ARTS CLUB LIMITED STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 March 2021
| Note INCOMING RESOURCES Activities in furtherance of the charity’s objects: - Bar Sales Production Proceeds Subscriptions Outside Company Production Proceeds Room and Equipment Hire Sale of Sweets, Ices and Coffee Income from Raffles and Donations Interest receivable Theatre Tax Relief Government Grants TOTAL INCOMING RESOURCES RESOURCES EXPENDED Direct Charitable Expenditure 2 Management and Administration of the Charity 3 TOTAL RESOURCES EXPENDED NET INCOMING RESOURCES 4 Allocation General fund Restricted fund Funds brought forward at 1 April 2020 Funds carried forward as at 31 March 2021 |
2021 £ - 225 915 - 411 - 3,065 11 28,378 21,206 54,211 46,475 6,213 52,688 1,523 1,523 - 1,523 69,901 £71,424 |
2020 £ 9,531 96,472 3,590 39,156 2,745 11,132 349 53 - - 163,028 151,521 4,043 155,564 7,464 7,464 - 7,464 62,437 £69,901 |
2020 £ 9,531 96,472 3,590 39,156 2,745 11,132 349 53 - - 163,028 151,521 4,043 155,564 7,464 7,464 - 7,464 62,437 £69,901 |
|
|---|---|---|---|---|
| £ |
The notes on pages 6 to 9 form part of these financial statements.
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DROITWICH THEATRE & ARTS CLUB LIMITED BALANCE SHEET
As at 31 March 2021
| Note FIXED ASSETS Tangible Assets 5 CURRENT ASSETS Stocks 6 Debtors 7 Cash at Bank and In Hand CURRENT LIABILITIES Creditors - Amounts falling due within one year 8 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES CAPITAL AND RESERVES General fund 11 Restricted fund 12 |
451 14,880 110,686 126,017 54,872 £ |
2021 £ 279 71,145 71,424 58,796 12,628 71,424 |
1,554 8,465 69,146 79,165 16,356 £ |
2020 £ 7,092 62,809 69,901 57,273 12,628 69,901 |
|---|---|---|---|---|
For the year ended 31 March 2021 the company was entitled to exemption under section 477(2) of the Companies Act 2006 relating to small companies.
No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibility for:
-
Ensuring the company keeps accounting records which comply with section 386; and
-
Preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year, and of its profit and loss for the financial year, in accordance with section 393, and which otherwise comply with the requirements of the Companies Act relating to accounts, so far as applicable to the company.
The financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 applicable to small companies and were approved by the Board and signed on its behalf.
................................................. Mrs A Lane
23[rd] July 2021
The notes on pages 6 to 9 form part of these financial statements.
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DROITWICH THEATRE AND ARTS CLUB LIMITED NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 March 2021
1. ACCOUNTING POLICIES
-
(a) Basis of Preparation of Financial Statements
-
The financial statements have been prepared under the historical cost convention in accordance with the Statement of Recommended Practice (SORP) ”Accounting and Reporting by Charities” published in 2005 and in accordance with the Financial Reporting Standards for Smaller Entities (effective April 2008)
(b) Company Status
- The charity is a company limited by guarantee. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity.
(c) Incoming resources
-
All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income, and represents the proceeds of tickets and sales at various productions, members’ subscriptions and the proceeds of raffles and donations.
-
(d) Fund accounting
-
General funds are unrestricted funds which are available for the use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Restricted funds are funds to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Investment income and gains are allocated to the appropriate fund.
-
(e) Tangible fixed assets and depreciation
-
Purchases of theatre equipment and improvements of a significant nature are capitalised and are stated at cost less depreciation. Depreciation of fixed assets is provided at rates estimated to write off the cost, less estimated residual value of each asset over its expected useful life as follows:
Audio Lighting and Switchboard Equipment 20% reducing balance Fixtures, Fittings and Other Equipment 25% straight line
- (f) Stocks
Stocks are stated at the lower of cost and net realisable value.
-
(g) Headings
-
The headings in the Statement of Financial Activities and in the Balance Sheet do not precisely follow those set out in the Companies Act l985. The Council of Management consider that the nature of the business is such that the headings adopted are both more informative and more accurately reflect the specific nature of the company's activities.
-
(h) Taxation
-
As a charity, the company will usually be exempt from Corporation Tax and is able to reclaim tax deducted from its investment income. There may be a restriction on the amount of taxation that can be claimed where the company has any non-charitable expenditure. Provision is made for the amount of tax refund due.
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DROITWICH THEATRE AND ARTS CLUB LIMITED NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 March 2021
1. ACCOUNTING POLICIES (Continued)
- (i) Leasing and hire purchase contracts
Assets obtained under hire purchase contracts and finance leases are capitalised as tangible fixed assets. Assets acquired under finance leases are depreciated over the shorter of the lease term and their useful lives. Assets acquired under hire purchase contracts are depreciated over their useful lives. Finance leases are those where substantially all of the benefits and risks of ownership are assumed by the company. Obligations under such agreements are included in creditors net of the finance charge allocated to future periods. The finance element of the rental payment is charged to the profit and loss account so as to produce a constant periodic rate of charge on the net obligation outstanding in each period.
Rentals applicable to operating leases where substantially all of the benefits and risks of ownership remain with the leaser are charged to profit and loss account as incurred.
2. DIRECT CHARITABLE EXPENDITURE Cost of Bar Sales Production Costs Outside Company Production Costs Cost of Sweets, Ices and Coffee Rent, Rates and Insurance Heat, Light and Water Printing, Stationery and Advertising Telephone and Postage Stage Equipment and Theatre Furnishing and Fittings Cleaning Expenses Repairs and Renewals Depreciation 3. MANAGEMENT AND ADMINISTRATION OF THE CHARITY Bank Charges Accountants’ Fee Professional Fees Incidental Expenses 4. NET INCOMING RESOURCES FOR THE YEAR This is stated after charging the following: Operating Lease Rentals – Property Depreciation Accountants' Remuneration |
2021 £ 621 3,356 - 522 7,789 2,800 2,077 792 1,332 508 19,865 6,813 46,475 2021 £ 182 1,200 4,230 601 6,213 2021 £ 3,882 6,813 1,200 |
2020 £ 4,215 62,439 24,952 5,086 11,517 10,035 7,671 1,619 2,802 5,648 8,242 7,295 151,521 2020 £ 617 1,168 - 2,258 4,043 2020 £ 7,632 7,295 1,200 |
|---|---|---|
The Directors receive no remuneration. No staff employed by the company.
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DROITWICH THEATRE AND ARTS CLUB LIMITED NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 March 2021
5. TANGIBLE FIXED ASSETS
COST At 1 April 2020 Additions At 31 March 2021 DEPRECIATION At 1 April 2020 Charge for the Year At 31 March 2021 NET BOOK VALUE At 31 March 2021 At 31 March 2020 6. STOCKS Bar and Other Stocks 7. DEBTORS Due within one year as follows: Other Debtors 8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade Creditors and Accruals Deferred income from donations Bounceback loan |
Fittings and Other Equipment £ 40,147 - 40,147 33,055 6,813 39,868 279 7,092 2021 £ 451 451 2021 £ 14,880 14,880 2021 £ 4,557 9,558 40,757 54,872 |
2020 £ 1,554 1,554 2020 £ 8,465 8,465 2020 £ 3,058 13,298 - 16,356 |
|---|---|---|
9. OPERATING LEASE COMMITMENTS
The company has a commitment under an operating lease relating to rent of the theatre which expires in over twenty years at an annual rental of £7,764, reduced by the Landlord to 50% from 1[st] April 2020 for periods whilst the Theatre remained shut under Covid restrictions. (2020 - £7,632).
10. CAPITAL AND RESERVES
Every member of the Club undertakes to contribute to the assets of the Club in the event of its being wound up while he is a member, or within one year afterwards, for payment of the debts and liabilities of the Club contracted before he ceases to be a member, and the costs, charges and expenses of winding up, and for the adjustment of the rights of the contributories among themselves, such amount as may be required not exceeding £1.
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DROITWICH THEATRE AND ARTS CLUB LIMITED NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 March 2021
| 11. GENERAL FUND Net profit for the year General fund at 1 April 2020 General fund at 31 March 2021 12. RESTRICTED FUND Restricted fund brought forward Restricted fund carried forward |
2021 £ 1,523 57,273 58,796 2021 £ 12,628 12,628 |
2020 £ 7,464 49,809 57,273 2020 £ 12,628 12,628 |
|---|---|---|
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DROITWICH THEATRE AND ARTS CLUB LIMITED DETAILED INCOME AND EXPENDITURE ACCOUNT For the year ended 31 March 2021
| 2021 Income Costs Own Productions 225 3,356 Outside Productions - - Bar - 621 Sweets, Ices and Coffee - 522 Subscriptions 915 - Room Hire and Equipment 411 - Donations and Raffles 3,065 - Interest 11 - Theatre Tax Relief 28,378 - Government Grants 21,206 - 54,211 4,499 Theatre Running Costs Rent, Rates and Insurances 7,789 Heat, Light and Water 2,800 Printing, Stationery and Advertising 2,077 Telephone and Postage 792 Stage Equipment and Theatre Furnishings and Fittings 1,332 Bank Charges 182 Professional Fees 4,230 Accountancy Charges 1,200 Incidental Expenses 601 Cleaning Expenses 508 Repairs and Renewals 19,865 Depreciation of Fixed Assets 6,813 48,189 PROFIT FOR THE YEAR |
2021 Income Costs 225 3,356 - - - 621 - 522 915 - 411 - 3,065 - 11 - 28,378 - 21,206 - |
Profit/ (Loss) (3,131) - (621) (522) 915 411 3,065 11 28,378 21,206 49,712 48,189 1,523 |
2020 Income Costs 96,472 62,439 39,156 24,952 9,531 4,215 11,132 5,086 3,590 - 2,745 - 349 - 53 - - - - - |
Profit/ (Loss) 34,033 14,204 5,316 6,046 3,590 2,745 349 53 - - |
|---|---|---|---|---|
| 163,028 96,692 11,517 10,035 7,671 1,619 2,802 617 - 1,168 2,258 5,648 8,242 7,295 |
66,336 | |||
| 48,189 | 58,872 | 58,872 | ||
| 7,464 |