2024-03-31-accounts - The Beamsley Project Charitable Trust

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THE BEAMSLEY PROJECT CHARITABLE TRUST

REPORT AND UNAUDITED ACCOUNTS

for the year ended

31 March 2024

Charity Number: 701574

THE BEAMSLEY PROJECT CHARITABLE TRUST TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2024

Objects of the Charity

The Trust provides short stay facilities for disabled persons and their carers, visiting the Yorkshire Dales, without discrimination as to race, gender, age or creed. It has, as a priority, the encouragement of independence for the disabled person.

Structure, governance & management

The Trust is a registered charity, number 701574, and is constituted under a trust deed dated 2 May 1989, amended on 8 January 2008.

The Trustees retain responsibility for the overall decision making of the Project and meet a minimum of four times each year for this purpose.

The “Friends of Beamsley”, a group of committed fundraisers, continue to support us within our budgeted plan. Their hard work has given invaluable assistance to numerous schemes in the past, and we are grateful for all that they do.

We are also grateful to one or two benefactors who generously support us from time to time.

We continue to be well managed by our Warden, Administrator, and the rest of the team. This is shown within the many compliments we receive through customer feedback.

Connected Charities & related parties

There is a strong connection with the Methodist churches in the area. The building used by the Project is on a 30-year lease from the Trustees for Methodist Church Purposes. Much practical help and support is given by many Methodists in our region.

Achieving Objectives

It is pleasing to report a further increase in Accommodation Fees plus early bookings for 2024-25 are also very encouraging.

We are well blessed to enjoy the services of a hard working and innovative Administrator who constantly finds new ways to promote our wonderful facilities.

We are delighted that our Bursary Scheme was successfully utilised during the year with further enquiries being considered.

Financial Review

Accommodation receipts continue to increase mainly due to meaningful marketing, and costs are strictly budgeted.

We continue with our policy of offering our services at the lowest possible cost. Despite this our capital position remains satisfactory.

THE BEAMSLEY PROJECT CHARITABLE TRUST

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2024 (cont.)

Reserves Policy

Our reserves policy remains at £35,000 which is considered as sufficient in the event of:-

a) Unforeseen interruption of up to 6 months of accommodation for our visitors.
b) The renewal of expensive and essential equipment should other funding not be available.

Investment Policy

All funds are in an instant access account giving the advantage of ensuring funds are available for the very rare occasions when invoices for major work are due prior to agreed funding.

Risk Management

The Trustees and Management Team regularly assess and review the risks faced by the Project and believe that systems are in place to mitigate them.

All equipment is maintained/serviced in accordance with statutory provisions. Insurance levels are reviewed annually and acted upon as necessary.

Plans for the future

As well as the continuing modernisations to the Cottage and the Hall, plans are being considered for improved use of the open space behind our main building. As always we will continue to seek new markets.

Reference and administrative information

Patron: The Duke of Devonshire C.B.E.

Chair: Mrs J Phypers

Hon. Secretary: Mr J Tomlinson

Hon. Treasurer: Mr D Charlton

Warden: Mrs M Tomlinson

Trustees: Mr D Charlton, Mrs J Phypers, Mr M Perry, Mrs L Duttine, Mrs J Olby, Mr J Tomlinson Mrs DL Paterson

Address: Harrogate Road, Beamsley, Skipton, North Yorkshire, BD23 6JA Charity Number: 701574

Accountants: Keith Bridgford & Co, The Rainhall Centre, Rainhall Rd, Barnoldswick, BB18 5DR

Bankers: HSBC, 1 Wells Road, Ilkley, LS29 8HG; Skipton BS, 20 The Grove, Ilkley, LS29 9EG

THE BEAMSLEY PROJECT CHARITABLE TRUST

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2024 (cont.)

Trustees’ responsibilities in relation to the accounts

The charity trustees are responsible for preparing a trustees’ annual report and accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the charity trustees to prepare accounts for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period. In preparing the accounts the trustees are required to:

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the applicable Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable accounting standards have been followed, subject to any material departures that must be disclosed and explained in the accounts;
prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The trustees are responsible for keeping proper accounting records that disclose the reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website in accordance with legislation in the United Kingdom governing the preparation and dissemination of accounts.

Approved by the trustees on ……………………………………….…. 2024

Signed on their behalf by: Mr D Charlton

THE BEAMSLEY PROJECT CHARITABLE TRUST

STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 March 2024

Note Income Donations & gifts Investment income Friends of Beamsley Income from accommodation Total income Expenditure Charitable activities: Operation of accommodation Total expenditure2 Net (expenditure)/income Total funds brought forward Total funds carried forward	Unrestricted Funds £ 35,155 947 1,417 79,884 117,403 141,640 141,640 (24,237) 420,646 396,409	Restricted Funds £ - - - - - - - - - -	Total Funds 2024 £ 35,155 947 1,417 79,884 117,403 141,640 141,640 (24,237) 420,646 396,409	Total Funds 2023 £ 19,655 41 1,867 85,064 106,627 146,514 146,514 (39,887) 460,533 420,646

THE BEAMSLEY PROJECT CHARITABLE TRUST

BALANCE SHEET as at 31 March 2024

£ 5,535 58,686	£ 3,085 64,901	£ 337,500 48,146

64,221 25,669	67,986 19,840

		385,646 35,000
		420,646
		420,646

The above accounts were approved at a meeting of the Committee on ....................................................

...................................................................... ................................................................ Chair Secretary Mrs J Phypers

THE BEAMSLEY PROJECT CHARITABLE TRUST

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2024

1. Accounting Policies

1.1 Basis of preparation and assessment of going concern

The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting & Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

The trust constitutes a public benefit entity as defined by FRS 102.

The trustees consider that there are no material uncertainties about the Trust’s ability to continue as a going concern.

1.2 Reconciliation with previous Generally Accepted Accounting Practice

policies requires by FRS 102 and the Charities SORP FRS 102 a restatement of comparative items was needed. No restatements were required.

1.3 Funds Structure

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donor or the trust deed.

Unrestricted income funds comprise those funds which the trustees are free to use for any purpose in furtherance of the charitable objects. Unrestricted funds include designated funds where the trustees, at their discretion, have created a fund for a specific purpose.

Further details of each fund are disclosed in note 9.

1.4 Income recognition

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Donations, are recognised when the Trust has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within in control of the charity and it is probable that those conditions will be fulfilled in the reporting period. Legacy gifts are recognised when received.

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.

1.5 Expenditure recognition

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to the expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

All expenditure is accounted for on an accrual basis. All expenses including support costs and governance costs are allocated or apportioned to the applicable expenditure headings. Charitable expenditure comprises those costs incurred in running and maintaining the accommodation centre. Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity.

1.6 Irrecoverable VAT

Irrecoverable VAT is charged against the expenditure heading for which it was incurred.

THE BEAMSLEY PROJECT CHARITABLE TRUST

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2024 (cont.)

1. Accounting Policies cont.

1.7 Tangible fixed assets & depreciation

Fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:

Land and buildings - straight line over 50 years Fixtures, fittings & equipment - 25% reducing balance Computer equipment - 33.33% straight line Heating system - 10% straight line

2. Analysis of expenditure on Charitable activities

2. Analysis of expenditure on Charitable activities Staff costs Rent, rates, water, power, insurance Repairs, maintenance, cleaning Admin expenses Depreciation Governance costs 3. Analysis of governance costs Independent examiners fee Accountancy services 4. Analysis of staff costs Salaries & wages

The trustees give freely of their time and expertise without any form of remuneration, benefit in kind or expense payments.

5. Tangible fixed assets Cost As at 1 April 2023 & 31 March 2024 Depreciation As at 1 April 2023 Charge for the year As at 31 March 2024 Net book values As at 31 March 2024 As at 31 March 2023	Land & buildings freehold £ 724,299 387,392 14,485 401,877 322,422 336,907	Heating System £ 110,234 110,234 - 110,234 - -	Fixtures, fittings & equipment £ 102,680 102,206 118 102,324 356 474	Fixtures, fittings & equipment £ 102,680 102,206 118 102,324 356 474	Computer equipment £ 899 780 40 820 79 129	Total £ 938,112

						600,612 14,643
						615,255
						322,857
						362,389

THE BEAMSLEY PROJECTCHARITABLE TRUST

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2024 (cont.)

6. Debtors 2024 £ Other debtors 3,169 Prepayments & accrued income 2,366 5,535 7. Creditors: amounts falling due within one year 2024 £ Payments received on account 22,633 Accruals & deferred income 3,036 25,669 8. Contingency reserve Contingency Reserve £ Cash held in reserve 35,000	2023 £ 1,055 2,030 3,085 2023 £ 16,783 3,102
	19,840
	Total £ 35,000

Contingency reserve comprises a cash reserve of £35,000 in accordance with the Trustees Report. This reserve is considered to be necessary in the event of unforeseen circumstances resulting in the interruption of the provision of accommodation for a period of up to six months, or the replacement of expensive and essential equipment if funding was not available from elsewhere.

9. Movement of funds for the year ended 31 March 2024

Restricted Unrestricted: Capital funds General funds Totals	Balances brought forward - 322,502 98,144 420,646	Receipts - - 117,403 117,403	Payments - - (141,640) (141,640)	Transfers between funds - (24,237) 24,237 ___-__	Balances
					carried forward - 298,265 98,144 396,409

10. Capital Commitments

There were no capital commitments at 31 March 2024.

THE BEAMSLEY PROJECT CHARITABLE TRUST

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE BEAMSLEY PROJECT CHARITABLE TRUST

I report on the accounts of the charity for the year ended 31 March 2024 which are set out on pages 5-9.

Respective responsibilities of the trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the 2011 Act;
to follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with of my examination, no matter has come to my attention:

1) which gives me reasonable cause to believe that, in any material respect, the requirements:
to keep proper accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which agree with the accounting records and comply with the accounting requirements of the 2011 Act

have not been met, or

2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

........................................................................ ..................................................................... Julie Bridgford FCA Date Keith Bridgford & Co The Rainhall Centre Rainhall Road Barnoldswick BB18 5DR

THE BEAMSLEY PROJECT CHARITABLE TRUST

INCOME & EXPENDITURE ACCOUNT for the year ended 31 March 2024

2024 Income £ Donations Interest received Friends of Beamsley Overnight residence Administrative expenses Wages & salaries 53,762 Rent payable 7,300 Rates, water/sewage etc 2,504 Insurance 7,072 Light & heat 21,990 Laundry & cleaning 1,115 Repairs & maintenance 27,529 Garden maintenance & redevelopment 1,150 Printing, postage & stationery 87 Advertising & promotion 1,722 Telephone/Internet charges 1,825 TV Licence 159 Accountancy 554 Professional charges 139 Bank charges 89 General expenses - Depreciation on freehold property 14,485 Depreciation on fixtures, fitting & equipment 158 Depreciation on heating system - (Deficit)/surplus for the year	2024	2024	£ 35,155 947 1,417 79,884 117,403 141,640 (24,237)	2023 £ £ 19,655 41 1,867 85,064 106,627 40,563 7,300 2,335 6,582 20,209 2,334 35,949 1,290 246 1,442 1,225 159 528 132 92 1,239 14,485 217 10,187 146,514 (39,887)