2023-03-31-accounts - The Beamsley Project Charitable Trust

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

THE BEAMSLEY PROJECT CHARITABLE TRUST

REPORT AND UNAUDITED ACCOUNTS

for the year ended

31 March 2023

Charity Number: 701574

THE BEAMSLEY PROJECT CHARITABLE TRUST TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2023

Objects of the Charity

The Trust provides short stay facilities for disabled persons and their carers, visiting the Yorkshire Dales, without discrimination as to race, gender, age or creed. It has, as a priority, the encouragement of independence for the disabled person.

Structure, governance & management

The Trust is a registered charity, number 701574, and is constituted under a trust deed dated 2 May 1989, amended on 8 January 2008.

The Trustees retain responsibility for the overall decision making of the Project and meet a minimum of four times each year for this purpose.

The “Friends of Beamsley”, a group of committed fundraisers, continue to support us within our budgeted plan. Their hard work has given invaluable assistance to numerous schemes in the past, and we are grateful that it continues.

We are also grateful to one or two benefactors who generously support us from time to time.

We continue to be well managed by our Warden, Administrator, and the rest of the team. This is shown within the many compliments we receive through customer feedback.

Connected Charities & related parties

There is a strong connection with the Methodist churches in the area. The building used by the Project is on a 30-year lease from the Trustees for Methodist Church Purposes. Much practical help and support is given by many Methodists in our region.

Achieving Objectives

It is pleasing to report an increase in Accommodation Fees following the difficult post-covid period. Early bookings for 2023-24 are also very encouraging.

We are well blessed to enjoy the services of a hard working and innovative Administrator who constantly finds new ways to promote our wonderful facilities.

Work continues on the Cottage refurbishments and a new automatic door to the Langbar Hall nears completion.

Financial Review

Accommodation receipts continue to increase mainly due to much improved marketing, and costs are strictly budgeted.

We continue with our policy of offering our services at the lowest possible cost. Despite this our capital position remains satisfactory.

THE BEAMSLEY PROJECT CHARITABLE TRUST

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2023 (cont.)

Reserves Policy

Our reserves policy remains at £35,000 which is considered as sufficient in the event of:-

a) Unforeseen interruption of up to 6 months of accommodation for our visitors.
b) The renewal of expensive and essential equipment should other funding not be available.

Investment Policy

All funds are in an instant access account until such time as rates for fixed term investments improve. This has the added short-term advantage of ensuring funds are available on the very rare occasions when invoices for major work are due prior to agreed funding.

Risk Management

The Trustees and Management Team regularly assess and review the risks faced by the Project and believe that systems are in place to mitigate them.

All equipment is maintained/serviced in accordance with statutory provisions. Insurance levels are reviewed annually and acted upon as necessary.

Plans for the future

As well as the continuing modernisations to the Cottage and the Hall, plans have been agreed for new staff toilets which should be completed in the first half of the financial year. As always we will continue to seek new markets.

Reference and administrative information

Patron: The Duke of Devonshire C.B.E.

Chair: Mrs J Phypers

Hon. Secretary: Mr G Jolly

Hon. Treasurer: Mr D Charlton

Warden: Mrs M Tomlinson

Trustees: Mr D Charlton, Mr G Jolly, Mrs J Phypers, Mr M Perry, Mrs L Duttine, Mrs J Olby, Mr J Tomlinson

Address: Harrogate Road, Beamsley, Skipton, North Yorkshire, BD23 6JA Charity Number: 701574

Accountants: Keith Bridgford & Co, The Rainhall Centre, Rainhall Rd, Barnoldswick, BB18 5DR

Bankers: HSBC, 1 Wells Road, Ilkley, LS29 8HG; Skipton BS, 20 The Grove, Ilkley, LS29 9EG

THE BEAMSLEY PROJECT CHARITABLE TRUST

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2023 (cont.)

Trustees’ responsibilities in relation to the accounts

The charity trustees are responsible for preparing a trustees’ annual report and accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the charity trustees to prepare accounts for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period. In preparing the accounts the trustees are required to:

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the applicable Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable accounting standards have been followed, subject to any material departures that must be disclosed and explained in the accounts;
prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The trustees are responsible for keeping proper accounting records that disclose the reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website in accordance with legislation in the United Kingdom governing the preparation and dissemination of accounts.

Approved by the trustees on ……………………………………….…. 2023

Signed on their behalf by: Mr G Jolly

THE BEAMSLEY PROJECT CHARITABLE TRUST

STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 March 2023

Note Income Donations & gifts Investment income Friends of Beamsley Income from accommodation Government Support via local authority Coronavirus job retention scheme Total income Expenditure Charitable activities: Operation of accommodation Total expenditure2 Net (expenditure)/income Total funds brought forward Total funds carried forward	Unrestricted Funds £ 19,655 41 1,867 85,064 - - 106,627 146,514 146,514 (39,887) 460,533 420,646	Restricted Funds £ - - - - - - - - - - -

THE BEAMSLEY PROJECT CHARITABLE TRUST

BALANCE SHEET as at 31 March 2023

£ 3,085 64,901	£ 15,449 69,604	£ 362,389 63,144

67,986 19,840	85,053 21,909

		425,533 35,000
		460,533
		460,533

The above accounts were approved at a meeting of the Committee on ....................................................

...................................................................... ................................................................ Chair Secretary Mr G Jolly

THE BEAMSLEY PROJECT CHARITABLE TRUST

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2023

1. Accounting Policies

1.1 Basis of preparation and assessment of going concern

The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting & Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

The trust constitutes a public benefit entity as defined by FRS 102.

The trustees consider that there are no material uncertainties about the Trust’s ability to continue as a going concern.

1.2 Reconciliation with previous Generally Accepted Accounting Practice

policies requires by FRS 102 and the Charities SORP FRS 102 a restatement of comparative items was needed. No restatements were required.

1.3 Funds Structure

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donor or the trust deed.

Unrestricted income funds comprise those funds which the trustees are free to use for any purpose in furtherance of the charitable objects. Unrestricted funds include designated funds where the trustees, at their discretion, have created a fund for a specific purpose.

Further details of each fund are disclosed in note 9.

1.4 Income recognition

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Donations, are recognised when the Trust has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within in control of the charity and it is probable that those conditions will be fulfilled in the reporting period. Legacy gifts are recognised when received.

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.

1.5 Expenditure recognition

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to the expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

All expenditure is accounted for on an accrual basis. All expenses including support costs and governance costs are allocated or apportioned to the applicable expenditure headings. Charitable expenditure comprises those costs incurred in running and maintaining the accommodation centre. Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity.

1.6 Irrecoverable VAT

Irrecoverable VAT is charged against the expenditure heading for which it was incurred.

THE BEAMSLEY PROJECT CHARITABLE TRUST

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2023 (cont.)

1. Accounting Policies cont.

1.7 Tangible fixed assets & depreciation

Fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:

Land and buildings - straight line over 50 years Fixtures, fittings & equipment - 25% reducing balance Computer equipment - 33.33% straight line Heating system - 10% straight line

2. Analysis of expenditure on Charitable activities

2. Analysis of expenditure on Charitable activities Staff costs Rent, rates, water, power, insurance Repairs, maintenance, cleaning Admin expenses Depreciation Governance costs 3. Analysis of governance costs Independent examiners fee Accountancy services 4. Analysis of staff costs Salaries & wages

The trustees give freely of their time and expertise without any form of remuneration, benefit in kind or expense payments.

5. Tangible fixed assets Cost As at 1 April 2022 & 31 March 2023 Depreciation As at 1 April 2022 Charge for the year As at 31 March 2023 Net book values As at 31 March 2023 As at 31 March 2022	Land & buildings freehold £ 724,299 372,907 14,485 387,392 336,907 351,392	Heating System £ 110,234 100,047 10,187 110,234 - 10,187	Fixtures, fittings & equipment £ 102,680 102,048 158 102,206 474 632	Fixtures, fittings & equipment £ 102,680 102,048 158 102,206 474 632	Computer equipment £ 899 721 59 780 119 178	Total £ 938,112

						575,723 24,889
						600,612
						337,500
						362,389

THE BEAMSLEY PROJECTCHARITABLE TRUST

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2023 (cont.)

6. Debtors 2023 £ Other debtors 1,055 1 Prepayments & accrued income 2,030 3,085 1 7. Creditors: amounts falling due within one year 2023 £ Payments received on account 16,738 Accruals & deferred income 3,102 19,840 8. Contingency reserve Contingency Reserve £ Cash held in reserve 35,000	2022 £ 3,585 1,864 5,449 2022 £ 21,249 660
	21,909
	Total £ 35,000

Contingency reserve comprises a cash reserve of £35,000 in accordance with the Trustees Report. This reserve is considered to be necessary in the event of unforeseen circumstances resulting in the interruption of the provision of accommodation for a period of up to six months, or the replacement of expensive and essential equipment if funding was not available from elsewhere.

9. Movement of funds for the year ended 31 March 2023

Restricted Unrestricted: Capital funds General funds Totals	Balances brought forward - 362,389 98,144 460,533	Receipts - - 106,627 106,627	Payments - - (146,514) (146,514)	Transfers between funds - (39,887) 39,887 ___-__	Balances
					carried forward - 322,502 98,144 420,646

10. Capital Commitments

There were no capital commitments at 31 March 2023.

THE BEAMSLEY PROJECT CHARITABLE TRUST

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE BEAMSLEY PROJECT CHARITABLE TRUST

I report on the accounts of the charity for the year ended 31 March 2023 which are set out on pages 5-9.

Respective responsibilities of the trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the 2011 Act;
to follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with of my examination, no matter has come to my attention:

1) which gives me reasonable cause to believe that, in any material respect, the requirements:
to keep proper accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which agree with the accounting records and comply with the accounting requirements of the 2011 Act

have not been met, or

2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

........................................................................ ..................................................................... Julie Bridgford FCA Date Keith Bridgford & Co The Rainhall Centre Rainhall Road Barnoldswick BB18 5DR

THE BEAMSLEY PROJECT CHARITABLE TRUST

INCOME & EXPENDITURE ACCOUNT for the year ended 31 March 2023

Income Donations Interest received Friends of Beamsley Overnight residence Government support via local authority CJRS grants Administrative expenses Wages & salaries Rent payable Water/sewage etc Insurance Light & heat Laundry & cleaning Repairs & maintenance Garden maintenance & redevelopment Printing, postage & stationery Advertising & promotion Telephone/Internet charges TV Licence Accountancy Professional charges Bank charges General expenses Depreciation on freehold property Depreciation on fixtures, fitting & equipment Depreciation on heating system (Deficit)/surplus for the year	2023 £ 40,563 7,300 2,335 6,582 20,209 2,334 35,949 1,290 246 1,442 1,225 159 528 132 92 1,239 14,485 217 10,187	2023	2023	£ 19,655 41 1,867 85,064 - - 106,627 146,514 (39,887)	2022 £ 33,365 7,600 1,024 6,183 15,984 2,153 15,414 1,531 912 986 997 159 528 132 23 849 14,485 300 11,023	2022	£ 86,456 15 397 45,312 10,667 3,524	£ 86,456 15 397 45,312 10,667 3,524

							146,371 113,648 32,723
								32,723