2022-04-30-accounts - The Crookstone Adventure Trust

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Crookstone Adventure Trust

Financial statements for the year ended 30th April 2022

Charity number: 701384 Registered England and Wales

Call: 07926 450 250 Email: info@hslaccountancysolutions.co.uk www.hslaccountancysolutions.co.uk

Crookstone Adventure Trust Contents of the financial statements for the year ended 30th April 2022

Crookstone Adventure Trust Contents of the financial statements for the year ended 30th April 2022	Crookstone Adventure Trust Contents of the financial statements for the year ended 30th April 2022
____________________
	Page
Administrative Details	1
Trustees Annual Report	2 - 3
Independent Examiners Report	4
Statement of Financial Activities
(Incorporated income and expenditure account)	5
Balance Sheet	6
Notes to the accounts	7

Crookstone Adventure Trust Administrative details for the year ended 30th April 2022

Registered Charity number

701384

Trustees and Management Committee

Chairman Vice Chairman Treasurer Vice Treasurer Bookings Officer

– David Chester – Joseph Walker – Patrick Marshall – John Hickey

– David Turner

Anthony Taylor Michael Green John Harrop Warren Matthews

Administrative address

9 Poucher Street ROTHERHAM S61 2ET

Bankers

Lloyds TSB Bank Plc Rotherham Branch Town Centre Rotherham S60 3EL

Accountant

Heera Singh FMAAT HSL Accountancy Solutions Ltd Enterprise House 61a Carr House Doncaster DN1 2BY

Page 1

Crookstone Adventure Trust The trustees present their annual report for the year ended 30th April 2022

The Trustees present their report for the year ended 30th April 2022. The Trustees do not consider an audit of accounts is required and have concluded an Independent Examination is appropriate.

Governing document

The charity is operated under the rules of its constitution.

Appointment of trustees

The Trustees are appointed under the terms of the governing document.

Organisation and management

The overall responsibility of the Charity lies with the Trustees. The Trustees also control the day-today management of the Charity's affairs.

Aims and objectives

The Charity's aim is to help young people, particularly disadvantaged to develop their personal, physical, mental and spiritual capacities through challenges that a stay at in the barn and its surrounding areas offer.

The barn, which situated in the Derbyshire Peak District is leased from Mr D Shirt of Ladybooth Farm, Edale, Derbyshire. The barn provides dormitory accommodation for parties up to 23 in four (occasionally 5) bunk rooms, it has a large common room, large kitchen, showers and toilets, and it is let out at flexible rates excluding the cost of meals.

Public benefit statement

In planning the activities during the year the management committee has considered the Charity Commissions Guidance on public benefit. The main focus of the group continues to be promoting the use of the barn and its surroundings. This helps young people, particularly disadvantaged to develop their personal, physical, mental and spiritual capacities through challenges that a stay at in the barn and its surrounding areas offer.

Achievements and performance

Over the last financial year we have continued to be successful in providing usage of the barn to under privileged and youth groups despite the ongoing impact of Covid, in particular at the start of the year. We have continued to maintain a steady stream of paying groups in order to assist with the running cost which has enabled us to allow charity groups use the barn at zero cost.

The trust has continued to maintain the barn with work including:
Total replacement of all internal pipework and plumbing
Replacement of all ‘boxing’ containment for pipework
Reconfiguration of electrics to a more fuel-efficient solution
New boiler and plumbing system

Further major maintenance work is expected to take place during the 22/23 financial year to ensure the barn continues to be fit for purpose. This will also include a new floor for the bunkhouse dormitory.

The trust’s vehicle, a Landrover 110, continues to run well with only minor maintenance during this period. The Landrover fuel, generator fuel and gas bottles continue to be the trusts main expenses.

We have continued to receive excellent financial support from old and new supporters, including a sizeable donation from a long standing donor, resulting in another strong year in terms of cash generated. We have also received three grants from the UK Youth Grant, the Card Factory Foundation, and LeatherSellers.

Our plans for 2022/23 are once again to focus increasing the usage for non-paying groups. We intend to do this by networking with other charitable groups, Rotary connections and also through publicity and awareness by using our new website.

Page 2

Crookstone Adventure Trust The trustees present their annual report for the year ended 30th April 2022

Financial review and reserves policy

The trustees consider that the financial position at the year-end was satisfactory while recognising that the Charity relies heavily on donations and fund raising to maintain its facilities.

The Trustees aim to keep sufficient reserves to cover 12 months overheads.

Risk management

All major risks to the Charity have been identified by Trustees and systems have been put in to place to mitigate those risks. The systems are reviewed on a regular basis.

Statement of trustees' responsibilities

Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity at the year end and of its incoming resources and resources expended during that year. In preparing those financial statements, the trustees are required to:

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charities SORP; where applicable
make judgements and estimates that are reasonable and prudent;
state whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011.

They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees declare that they have approved the above report.

Page 3

Independent examiners report to the trustees of Crookstone Adventure Trust for the year ended 30th April 2022

I report on the accounts of the charity for the year ended 30th April 2022 which are set out on pages 5 to 7.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the 2011 Act;
follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

1 which gives me reasonable cause to believe that, in any material respect, the requirements:
to keep accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Mr Heera Singh FMAAT HSL Accountancy Solutions Ltd Enterprise House 61a Carr House Doncaster DN1 2BY

Date: 13[th] February 2023

Page 4

Crookstone Adventure Trust Statement of Financial Activities (Incorporated Income and Expenditure Account) for the year ended 30th April 2022

INCOME Fundraising activities Donations Lettings Free or assisted lettings Sale of scrap Other income TOTAL INCOME EXPENDITURE Lettings - value of assisted places Fundraising costs Rent and rates Light and heat Maintenance of premise Equipment Insurances Vehicle running costs Room hire Professional fees Depreciation Loss on disposal of asset Miscellaneous expenses TOTAL EXPENSES Net income/expenditure Balance brought forward at 1st May 2021 Balance carried forward At 30th April 2022	General Restricted Total Total Fund Fund 2022 2021 £ £ £ £ 1387 1387 24 9747 9747 14063 3190 3190 0 13800 13800 0 635 635 750 0 0 0
	28,760 0 28,760 14,838
	13,800 13,800 0 154 154 112 0 0 0 1,377 1,377 399 4,302 4,302 5,571 32 32 269 814 814 814 3,302 3,302 2,682 0 0 0 375 375 375 1,576 1,576 1,970 0 0 1,221 0 0 81
	25,732 0 25,732 13,494
	3,028 0 3,028 1,344 19,149 0 19,149 17,805
	22,177 0 22,177 19,149

Page 5

Crookstone Adventure Trust Balance Sheet for the year ended 30th April 2022

Notes Fixed Assets Current Assets Debtors 3 Cash at bank & in hand Liabilities Creditors - amounts due within one year 3 Net current assets Net assets Funds of the company Unrestricted Funds 7 Restricted Funds 7 Total funds	2022 £ 6,303 543 15,776 16,319 -445 15,874 22,177 22,177 0 22,177	2021 £ 7,878 543 11,102
		11,645 -375
		11,270
		19,149
		19,149 0
		19,149

The financial statements on pages 5 and 6 were approved by the Trustees and signed on their behalf by:

The notes on the subsequent pages form part of the accounts.

Page 6

Crookstone Adventure Trust Notes to the financial statements for the year ended 30th April 2022

1 Accounting policies

1.1 Basis of preparation

These financial statements have been prepared under the historical cost basis and in accordance with the Charities Act 2011 and related Regulations, the Statement of Recommended Practice.

The accounts have been prepared on an accrual. The Statement of financial activities have been analysed and presented using natural classification.

1.2 Incoming resources

These are included in the Income and Expenditure account. Incoming resources are recognised when:
the company becomes entitled to the resources
the directors are virtually certain they will receive the resources; and
the monetary value can be measured with sufficient reliability

Where incoming resources have related expenditure (as with fund-raising or contract income) the incoming resources and related expenditure are reported gross in the Income and Expenditure account

Grants and donations are only included in the Income and Expenditure account when the company has unconditional entitlement to the resources.

Contractual income is only included in the Income and Expenditure account once the related goods or performance related services have been delivered.

Investment income is included in the accounts when receivable.

1.3 Expenditure and liabilities

Liabilities are recognised as soon as there is a legal or constructive obligation committing the company to pay out resources.

1.4 Depreciation

Tangible assets are capitalised if they can be used for more than three year, and cost at least £250. They are valued at cost, or, if gifted, at the value to the company on receipt.

The rates applicable are;

Equipment 20% Reducing balance Vehicle 20% Reducing balance

1.5 Taxes

The Charity is exempt from corporation tax on its charitable activities. As at the date of these accounts the Charity is not VAT registered

2. Tangible fixed assets

Cost Additions Disposals At 30th April 2022 Depreciation At 1st May 2021 Charge this period Disposals At 30th April 2022 Net book value at 30th April 2022 Net book value at 30th April 2021	Equipment Vehicle Total £ £ £ 3,710 17,226 12,807 0 0
	3,710 17,226 12,807 3,311 9,746 9,449 80 1,496 1,576 0
	3,391 11,242 14,633
	319 5,984 6,302

	398 7,480 7,878

Page 7

Crookstone Adventure Trust Notes to the financial statements for the year ended 30th April 2022

3 Debtors

3 Debtors Prepayments Trade debtors Creditors - due within one year Trade creditors Accountancy fee 4 Movement of funds Balance at Incoming Expended 01/05/2021 Resources Resources Unrestricted funds £ £ £ General funds 19,149 28,760 -25,732	2022 2021 £ £ 543 543 0 0
	543 543 -70 0 -375 -375
	-445 -375 Balance at Transfers 30/04/2022 £ £ 0 22,177

5 Analysis of Assets by funds Fixed Assets Current Asset	Unrestricted Restricted Total Funds Funds Funds £ £ £ 6,303 6,303 15,874 15,874
	22,177 0 22,177

6 Staff costs

The Charity does not have any paid staff.

7 Trustees remuneration, benefits and expenses

There were no trustees' remuneration in the period of these accounts. Any expenses reimbursed were in respect of costs properly incurred on behalf of the Charity.

8 Leasehold property

The leasehold barn is occupied on a long term basis.

9 Professional and other costs

The Professional fees for the period was £375.

10 Previous year’s comparison

Previous year’s figures have been included where available and for comparison purposes only.

Page 8