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2021-03-31-accounts

CASBA

Financial Statements and Committee Report

For the year ending 31 March 2021

CASBA Trustee Report and Accounts For the year ended 31 March 2021

Contents:
Executive Committee Report 2
Independent Examiner’s Report 7
Statement of Financial Activities 8
Balance Sheet 9
Statement of Assets and Liabilities 10
Analysis of Income and Expenditure 11
Notes to the Accounts 13

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CASBA Trustee Report and Accounts For the year ended 31 March 2021

Executive Committee Report

The Executive Committee (who are the trustees of the charity), submits its report and accounts for the year to 31st March 2021

1. Organisational information

Executive Committee:

Executive Committee:
Deepika Nayyar (Chairperson – until 29/10/2020)
Graham J Whitehouse (Treasurer)
Steven Baylis (Vice Chair)
Siôr Coleman
Stella Plisner (Secretary)
Andy Hopkins (Chairperson – from 29/10/2020)
Sean Huxtable – Appointed 29/10/2020
Jackie Pountney - Appointed 29/10/2020
Executive Manager: Debbie Powell (Until August 2020)
Rob Legge (interim manager from August 2020)
Bankers: Lloyds Bank pic
701, Bristol Road South,
Northfield,
Birmingham,
B31 2JT
Accountants: M A Edwards Accountants Limited
26 The Green
Kings Norton
Birmingham
B38 SSD
Principal Office: St Laurence Pastoral Centre
Church Road
Northfield
Birmingham
B31 2LX
Charity Number: 701365

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CASBA Trustee Report and Accounts For the year ended 31 March 2021

2. Structure, Governance and Management

Constitution:

CASBA is an unincorporated charity. The constitution was first adopted on 26 May 1988 and has been revised at AGMs on 21 November 1998 and subsequently on the 8 October 2008.

Organisational structure:

The charity is governed by an Executive Committee (who are the trustees), which is elected at the annual general meeting. The Committee members are volunteers who are not paid for their work on the Committee. The Committee members bring a range of relevant expertise to the organisation. New committee members are inducted in their new role by the existing committee members and senior employees. There are twelve salaried employees, led by an Executive Manager, who are each allocated to a specific project or general administration.

Decision Making:

The Executive Committee meets regularly, every two months, to make decisions, informed by presentation and discussions with the Executive Manager. The matters reserved for board decision include the approval of the budget and the annual report and accounts, development and endorsement of the business plan, significant capital expenditure and the charity's policies and procedures. The Board is also responsible for long term financial mid strategic planning and for the governance of the charity. The committee delegates operational responsibility to the Executive Manager. The Manager is responsible for ensuring that the charity delivers services in accordance with the charitable objects and mission statement that key performance indicators are met, and any service development keeps the interests of service users at its heart. The Chairperson and Executive Manager meet on a regular basis to maintain information flow. CASBA has policies and procedures in place that describe key financial responsibilities and the agreed areas of delegation from committee to senior management. The Treasurer takes responsibility for overseeing account reconciliation and reports directly to the committee on the accounts and budgetary matters.

Risk management:

The Executive conduct an annual review of the major risks to which the charity is exposed, and systems and procedures have been established to mitigate any risks the charity faces. Internal control risks are mitigated by the implementation of procedures for authorisation of all transactions and projects, and procedures are in place to ensure compliance with health and safety of staff, volunteers, service users and visitors to the service. The continuing implementation of quality standards ensures a consistent quality of delivery. CASBA was awarded the National Advocacy Quality Performance Mark in December 2015 and successfully renewed the award in December 2018 and awarded the 'Investing in Volunteer' quality mark in April 2018. Policy and Procedures are reviewed annually to ensure that they continue to meet statutory and service requirements.

3. Objectives and Activities

Objects of the Charity

  1. To provide independent Advocacy for people with learning disability/difficulty, hereafter known as partners, living in the Birmingham area and the neighbourhood thereof.

  2. To enable people with learning disability/difficulty to express their views, make their choices, secure their rights and be valued as citizens.

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CASBA Trustee Report and Accounts For the year ended 31 March 2021

  1. These objectives can relate to any service, issue, concern, rights or situation and can take any form encompassing different models of Advocacy. This may involve employed Advocates, peer and selfAdvocates and volunteer Advocates.

  2. All Advocates independently support and act with or on behalf of another person(s) to seek to secure aspects of citizenship to which he, she or they are entitled.

We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aim and objectives and in planning our future activities. In particular the Executive Committee consider how planned activities will contribute to the aims and objectives they have set.

Our projects:

CASBA provides advocacy and support to people with learning Disabilities in Birmingham. The charity is structured to effectively deliver advocacy through a project focus.

'Parents Together' - Parents Together offers specialist Advocacy support for parents with learning disabilities who are going through periods of crisis, which directly affect their children or family life. The aim of this project is to empower parents to access support and services to help to prevent crises from escalating. With Child Protection and Care Proceedings being complex and lengthy, parents with learning disabilities often have difficulty in understanding processes. Through Advocacy this project aims to ensure that parents are fully informed, consulted and emotionally supported throughout.

'Choices and Changes' - With the changes to welfare systems and care provision, people with learning disabilities are struggling to engage with or understand the changes that are affecting them. This project provides specialist Advocacy support to help people to navigate these changes and better meet their needs.

‘Mutual Carers’ : - support for carers and families of people with a learning disability. Forward Carers: support for carers and families of people with a learning disability that have been isolated by the pandemic.

‘Heritage Project ’: - the project explores the lives and heritage of people with a LD ensuring their life experiences are recorded, celebrated and captured for future generations.

4. Achievements and Performance 2020-21

All achievements were made while dealing with the pandemics impact on the organisation and society. All projects were agile enough to continue to deliver during the pandemic and achieve targets agreed with funders.

Key statistics

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CASBA Trustee Report and Accounts For the year ended 31 March 2021

5. Financial Review

Like most charities CASBA faced many challenges at the beginning of the 2020/21 year and the uncertainties around funding was a big concern. We were, however, fortunate to receive a huge amount of support from our major funders in the early days and months. Many funders put applications on hold and/or changed the focus of their funding.

The income of the charity reduced by almost £18,000 to £243,916 (2020 - £261,779). We were able to attract Covid related funding from a number of sources to enable us to carry on our work including The National Lottery and Charities Aid Foundation (CAF). In addition, we were able to secure funding from several smaller trusts.

Expenditure decreased by just over £42,000 to £230,117 (2020 - £271,614). Staffing costs, CASBA’s largest overhead reduced by £34,000 on the previous year to £195,314 (2020 - £229,358). We lost three members of staff during the year, who all secured employment elsewhere.

Despite the challenges of 2021 financially we generated a surplus of £13,799 compared to the deficit of £9,835 in the previous year. We are grateful to the Big Lottery for the additional funding. At the end of the financial year our total reserves were £119,685 compared to £105,885 at the end of the previous year. Our unrestricted reserves increased by £23,000 to £103,906 (2020 - £80,712). This will help provide some stability in the coming year.

Principal funding sources during 2020-21:

Big Lottery (Parents Project) Charities Aid Foundation Covid-19 Response Henry Smith Charity (Choices and Changes) Lloyds Bank Foundation for England and Wales (Mutual carers) Forward Carers Heritage Lottery Fund (Education is Special) Wesleyan Foundation

CASBA is funded by non-statutory grant makers and its own fundraising. Each year the charity develops a fundraising plan to support its current service profile and to develop new areas of work and influence.

CASBA acknowledges the support of all funding organisations and individuals, without whom it would not be able to continue the valuable work which it does.

We also acknowledge the role of staff, volunteers and partners engaging in fundraising activities on behalf of CASBA.

Reserves Review

The General Fund (unrestricted reserves) represents at least three months of projected expenditure. As CASBA has no financial commitments other than the employment of staff and leases for telephone and photocopier, the financial resources are considered adequate for the immediate operations of the charity.

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CASBA Trustee Report and Accounts For the year ended 31 March 2021

6. Plans for 2021-22

To provide financial stability for the organisation in the short term and expand the different streams of income in the medium term.

To maintain the current staff team experience and talent through the appropriate use of furlough and create flexibility of roles to work on different projects

To reduce expenditure on administration by reviewing the organisation’s financial systems, office administration and office requirement.

To develop a new lottery funded project targeting pregnant and young mothers To develop a crisis advocacy service focusing particularly on financial issues To explore working with young people in transition (to college and from college) To explore ways to better identify the organisations impact and communicate it To develop plans to increase the organisation’s profile

To increase the voice of people with learning disabilities through support to comment on the organisation’s strategic issues and support to develop self and group advocacy. To take steps to increase the organisation’s diversity and inclusion.

This report was approved by the Executive Committee on 20 July 2021 and signed on their behalf: -,

Andy Hopkins Chairperson

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CASBA Trustee Report and Accounts For the year ended 31 March 2021

INDEPENDENT EXAMINER'S REPORT TO CASBA

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31st March 2021.

Responsibilities basis of report

As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Dated 20 September 2021

Michael Alan Edwards For and on behalf of: - M. A. Edwards Accountants Limited, Chartered Accountants, 26, The Green, Kings Norton, Birmingham B38 8SD

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CASBA Trustee Report and Accounts For the year ended 31 March 2021

Statement of Financial Activities

Unrestricted
Funds
Restricted
Funds
Total
2021
Total
2020
Income and endowments from:
Donations and legacies
Income from charitable activities
Investments
Other income
Total income
Expenditure on:
Expenditure on charitable activities
Governance
Total expenditure
Net income / (expenditure) resources
before transfer
Transfers
Gross transfers between funds - in
Gross transfers between funds - out
Other recognised gains / losses
Net movement in funds
Total funds brought forward
Total funds carried forward
Represented by
Unrestricted
General fund
Restricted
Big lottery - SLSF 2017
Big lottery Parents
Henry Smith Charity
Heritage Lottery “Education”
Lloyds Foundation
West Midlands Advocacy
Wesleyan
Forward Carers		 1,000
—
1,000
442
27,450
200,193
227,643
258,246
36
—
36
91
15,238
—
15,238
3,000
43,723
200,193
243,916
261,779
31,934
198,183
230,117
271,364
—
—
—
250
31,934
198,183
230,117
271,614
11,789
2,010
13,799
(9,835)
11,405
11,405
2,707
(11,405)
(11,405)
(2,707)
26,194
(9,395)
13,799
(9,835)
80,712
25,174
105,886
115,720
103,906
15,779
119,685
105,886
103,906
—
103,906
80,712
—
—
—
1,661
—
4,446
4,446
16,112
—
—
—
1,174
—
—
—
1,509
—
4,444
4,444
4,717
—
1,435
1,435
—
—
5,171
5,171
—
—
283
283
—
103,906
15,779
119,685
105,885

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CASBA Trustee Report and Accounts For the year ended 31 March 2021

Balance sheet

2021
2020
Current assets
Debtors
Cash at bank and in hand
Liabilities
Creditors: Amounts falling due in one year
Net current assets less current liabilities
Total assets less current liabilities
Total net assets less liabilities
Represented by
Unrestricted
General fund
Restricted
Big lottery - SLSF
Big lottery - Parents
Henry Smith Charity
Heritage Lottery “Education”
Lloyds Foundation
West Midlands Advocacy
Wesleyan
Forward Carers
Funds of the charity		 —
—
169,688
141,787
169,688
141,787
50,003
35,902
50,003
35,902
119,685
105,885
119,685
105,885
119,685
105,885
103,906
80,712
—
1,661
4,446
16,112
—
1,174
—
1,509
4,444
4,717
1,435
—
5,171
—
283
—
119,685
105,885

This report was approved by the Executive Committee on 20 July 2021 and signed on their behalf: -,

Andy Hopkins Chairperson

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CASBA Trustee Report and Accounts For the year ended 31 March 2021

Statement of assets and liabilities

Unrestricted
Funds
Restricted
Funds
Total
2021
Total
2020
Current assets
Cash at bank and in hand
Debtors
Prepayments
Totals
Liabilities - Creditors: Amounts
falling due in one year
Accruals
Accrued income
Totals
Net assets		 103,906
65,782
169,688
141,787
—
—
—
—
—
—
—
—
103,906
65,782
169,688
141,787
42
798
840
1,767
—
49,163
49,163
34,135
42
49,961
50,003
35,902
103,864
15,821
119,685
105,885

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CASBA Trustee Report and Accounts For the year ended 31 March 2021

Analysis of income and expenditure

INCOME AND ENDOWMENTS

Donations and legacies

Donations and legacies
Unrestricted
Funds
Restricted
Funds
Total
2021
Total
2020
Donations
Fund raising
Total		 1,000
—
1,000
325
—
—
—
117
1,000
—
1,000
442

Income from charitable activities

Income from charitable activities
Unrestricted
Funds
Restricted
Funds
Total
2021
Total
2020
Better Care fund
Henry Smith charity
Heritage Lottery “Education”
Lloyds Foundation
Big Lottery - Parents
Rathbone
Big Lottery SLFS 2017
Garfield Weston
Heart of England
Forward carers
Covid-19 Response
CAF
Other grant income
Total		 —
—
—
12,468
—
15,750
15,750
31,250
—
14,852
14,852
24,240
—
25,359
25,359
22,921
—
39,384
39,384
102,853
600
—
600
1,200
—
—
—
40,414
—
—
—
15,000
6,000
—
6,000
—
—
7,825
7,825
—
—
41,892
41,892
—
—
21,091
21,091
—
20,850
34,040
54,890
7,900
27,450
200,193
227,643
258,246

Investments

Investments
Unrestricted
Funds
Restricted
Funds
Total
2021
Total
2020
Interest received
Total
Other income		 36
—
36
91
36
—
36
91
Unrestricted
Funds
Restricted
Funds
Total
2021
Total
2020
Employment Allowance
CJRS grants
Total		 4,000
—
4,000
3,000
11,237
11,237
—
15,237
—
15,237
3,000
TOTAL INCOME 43,723
200,193
243,916
261,779

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CASBA Trustee Report and Accounts For the year ended 31 March 2021

EXPENDITURE

Total Expenditure

Total Expenditure
Unrestricted Restricted Total Total
Funds Funds 2021 2020
Salaries – Admin and management 1,937 38,081 40,018 33,395
Salaries – Projects 23,655 131,371 155,026 195,963
Rent and insurance — 7,261 7,261 9,467
Telephone and internet 98 2,145 2,243 1,945
Printing, postage and stationery 110 621 731 1,517
Advertising and marketing — 144 144 —
Equipment leasing 156 4,381 4,537 3,874
Repairs and renewals (65) 5,563 5,498 5,439
Software and IT costs 207 2,204 2,411 5,214
Accountancy fees 42 1,290 1,332 1,161
Other professional fees 5,181 1,127 6,308 2,800
Training costs 250 — 250 4,329
Travel costs 43 310 353 2,782
Governance — — — 250
Sundry expenses 320 3,685 4,005 3,478
TOTAL EXPENDITURE 31,934 198,183 230,117 271,614
Surplus (deficit) for the year 11,789 2,010 13,799 (9,835)

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CASBA Trustee Report and Accounts For the year ended 31 March 2021

Notes to the Financial Statements

1) ACCOUNTING POLICIES

Accounting convention

The accounts have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities, issued in March 2005 and the Charities Act 2011. The Charity has taken advantage of the exemption in Financial Reporting Standard No. 1 from the requirement to produce a cashflow Statement on the grounds that it is a small charity.

Incoming Resources

Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when receivable. The value of services provided by volunteers has not been included. Grant is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received, and the amount can be measured reliably.

Outgoing resources

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered and is reported as part of the expenditure to which it relates. Resources expended are allocated to each activity /fund where the cost relates directly to that activity / fund. The cost of general administration has been allocated to the restricted funds where this was allowed by the donors, the balance has been deducted from the general unrestricted fund.

Funds

The unrestricted funds are incoming resources which are used for the objectives of the charity, without any specific purpose or further restriction. Restricted funds can only be used for the specific purpose as determined by the donor, within the objectives of the charity.

2) NET OUTGOING RESOURCES
This is stated after charging:
Independent examiner’s remuneration
Employees’ remuneration
Average number of employees

Committee members’ remuneration		 2021
840
195,044
9
-		 2020
780
229,358
11
-

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