Trustees' Annual Report for the period
Period start date Period end date 01 09 2023 31 08 2024 From To
~~ee~~ Section A Reference and administration details
Charity name Theatr Yr Ifanc Rhos 1990 ~~Ce~~ Other names charity is known by TYI ~~Po~~ Registered charity number (if any) 701355 ~~[FT~~ 7 Wentworth Rise Wrexham
Charity's principal address
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|
| John Daniel Hitchcock CEng MIET ~~a~~ ~~ee es~~ |
Chair ~~a~~ ~~es~~ |
~~a~~ | ~~a~~ |
| Jennifer Hough ~~ee es~~ ~~ee~~ |
~~es~~ ~~ns~~ |
||
| Caitlin Patten ~~ee es~~ ~~ee~~ ~~ee~~ |
~~es~~ ~~ns~~ ~~ns~~ |
||
| Sarah Patten ~~ee~~ ~~ee~~ ~~ee~~ |
~~ns~~ ~~ns~~ |
||
| Nina Young ~~ee~~ ~~ee~~ ~~a~~ |
~~ns~~ | ||
| Victoria Abraham ~~ee~~ ~~a~~ ~~a~~ |
|||
| Kirsten Dodd ~~a~~ ~~aa~~ |
Safeguarding Officer ~~ee~~ |
~~ee~~ | ~~ee~~ |
| Jennifer Humphreys ~~aa~~ ~~a~~ |
~~ee~~ ~~ee~~ |
~~ee~~ ~~ee~~ |
~~ee~~ |
| Rebecca Frances Jenkins ~~a ~~ ~~a~~ |
Secretary ~~ee~~ ~~ee~~ |
~~ee~~ ~~ee~~ |
~~ee~~ |
| Dr Natalie Tina Roch ~~a~~ ~~a ee~~ ~~ee~~ |
~~ee ~~ ~~ee~~ |
~~ee~~ ~~ee~~ |
~~ee~~ |
| Emma Jane Dodd ~~ee~~ ~~ee~~ |
~~ee~~ | ~~ee~~ | ~~ee~~ |
| Sara Anwen Rowlands ~~ee~~ ~~ee~~ ~~ee es~~ |
Treasurer ~~ee~~ ~~es~~ |
~~ee~~ | ~~ee~~ |
| Rachel Hale ~~ee~~ ~~ee es~~ ~~ee~~ |
~~ee~~ ~~es~~ ~~ns~~ |
~~ee~~ | ~~ee~~ |
| Natalie Edwards ~~ee es~~ ~~ee~~ ~~ee~~ |
Vice-Chair ~~es~~ ~~ns~~ ~~ee~~ |
~~ee~~ | ~~ee~~ |
| Marilyn Ann Rafferty ~~ee~~ ~~ee~~ ~~a~~ |
~~ns~~ ~~ee~~ |
~~ee~~ |
~~ee~~ |
| Chris Dukes ~~ee~~ ~~a~~ |
~~ee~~ |
~~ee~~ |
~~ee~~ |
| William Lloyd Hitchmough ~~aa ee~~ |
~~ee~~ | ~~ee~~ | ~~ee~~ |
Names of the charity trustees who manage the charity
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| 18 19 20 |
Sian Hannaby Hitchmough |
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|---|---|---|---|---|
| Melissa Jones | ||||
| Lowri Edwards | ||||
| Names of the trustees for the charity, if any, (for example, any custodian trustees) |
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
Elected by members by vote at AGM
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
Bullying and harassment policy and procedures
Code of Conduct for Adults Filming and Photography Health and Safety Policy Complaints policy and procedures Safeguarding policy and procedures Safeguarding vulnerable beneficiaries Social media policy and procedures
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
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Section C Objectives and activities
| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
(a) to promote for the benefit of the inhabitants of the area without distinction of sex or of political religious or other opinions by associating the local authorities' voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants. (b) to promote in the area of benefit cultural activities which shall include music dance drama poetry and the establishment of local societies and youth theatre so as to advance such objects. |
|---|---|
| The objectives of the society are: a. to encourage members to take an active interest in drama, music, dance and stagecraft; b. to hold regular workshops with additional rehearsals prior to a production; c. to promote the production of dramas, musicals etc for the entertainment of the general public; d. to present one or more productions per year in the locality In meeting these objectives, the trustees have due regard to the Charities Commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant. |
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and erformance p
Summary of the main achievements of the charity during the year
During October we took 35 of our older members across to Germany to meet the youth members of a band in the area of Märkischer Kreis. During our visit our members performed “We Will Rock You - Young @ Part” to the public in a packed event in a village hall.
We also ran a number of workshops during the year for members and the public.
As is always the case, our main focus of the year was our summer production. This year we performed “The Olympians” at the end of June. Preparations for the show started in November, and the show was performed the following summer.
We have continued to focus on education and training around member’s safety and wellbeing by training adult helpers and engaging with our youth members.
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Section E Financial review
The charity’s main financial outlay occurs a couple of months before the Brief statement of the end of the financial/academic year when we put on our main charity’s policy on reserves performance. The performance will always create a significant financial shortfall, which we need sufficient funds to cover. During the year we became aware of a dormant fundraising account that had been set up by trustees many years back that contained around £4,000. It was decided to use this money to subsidise our trip to Germany in October 2023. Unfortunately, the bank were really slow to release funds which resulted in us dropping well below our intended minimum balance just before our summer production. The funds were eventually released in the early summer months. Under normal circumstances we aim to start each financial/academic year with around £6,000, which equates to around four months’ income. This ensures that will always have a minimum of around £3,000-£4,000 in our account immediately following the summer performance.
Details of any funds materially in deficit
None.
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
The vast majority of our income comes from our membership and fundraising activities. All monies raised are used within the society in order to carry out our objectives.
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) [John Daniel Hitchcock Ceng ] Sara Anwen Rowlands MIET
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| Full name(s) John Daniel Hitchcock Ceng MIET Sara Anwen Rowlands Position (eg Secretary, Chair, etc) Chair Treasurer Date |
John Daniel Hitchcock Ceng MIET Sara Anwen Rowlands air, tc) Chair Treasurer |
John Daniel Hitchcock Ceng MIET Sara Anwen Rowlands air, tc) Chair Treasurer |
Sara Anwen Rowlands | Sara Anwen Rowlands | |
|---|---|---|---|---|---|
Chair |
Treasurer | ||||
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| Period end date 01/09/2023 31/08/2024 RHOS 1990 701355 CC16a Receipts andpayments accounts For the period from Period start date To —~~———a~~ |
Period end date 01/09/2023 31/08/2024 RHOS 1990 701355 CC16a Receipts andpayments accounts For the period from Period start date To —~~———a~~ |
Period end date 01/09/2023 31/08/2024 RHOS 1990 701355 CC16a Receipts andpayments accounts For the period from Period start date To —~~———a~~ |
Period end date 01/09/2023 31/08/2024 RHOS 1990 701355 CC16a Receipts andpayments accounts For the period from Period start date To —~~———a~~ |
Period end date 01/09/2023 31/08/2024 RHOS 1990 701355 CC16a Receipts andpayments accounts For the period from Period start date To —~~———a~~ |
Period end date 01/09/2023 31/08/2024 RHOS 1990 701355 CC16a Receipts andpayments accounts For the period from Period start date To —~~———a~~ |
Period end date 01/09/2023 31/08/2024 RHOS 1990 701355 CC16a Receipts andpayments accounts For the period from Period start date To —~~———a~~ |
Period end date 01/09/2023 31/08/2024 RHOS 1990 701355 CC16a Receipts andpayments accounts For the period from Period start date To —~~———a~~ |
Period end date 01/09/2023 31/08/2024 RHOS 1990 701355 CC16a Receipts andpayments accounts For the period from Period start date To —~~———a~~ |
|
|---|---|---|---|---|---|---|---|---|---|
| Section A Receipts and payments | |||||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | |||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||
| A1 Receipts | |||||||||
| Operatingactivities 22,504 - - 22,504 21,463 Grants received 250 1,950 - 2,200 1,750 Fundraising 7,371 - 7,371 2,407 Donations 2,000 - - 2,000 3,520 Germanytripincome - 8,484 - 8,484 4,100 - - - - - - - - - - - - - - - Sub total(Gross income for AR)32,125 10,434 - 42,559 33,240 ~~=——==>>=>~~ |
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| A2 Asset and investment sales, (see table). - - - - - - - - Sub total - - - - - Total receipts 32,125 10,434 - 42,559 33,240 ~~—————~~ |
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| A3 Payments | |||||||||
| Fees | 12,951 | 1,350 | - | 14,301 | 11,123 | ||||
| Show expenses | 9,419 | - | 9,419 | 8,326 | |||||
| Other charitable costs | 7,856 | 600 | - | 8,456 | 6,179 | ||||
| Fundraisingexpenses | 312 | - | 312 | 1,970 | |||||
| Germanytripexpenses | 6,012 | 12,184 | - | 18,196 | 400 | ||||
| - | - | - | - | ||||||
| - | - | - | - | ||||||
| - | - | - | - | ||||||
| - | - | - | - | ||||||
| - | - | - | - | ||||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| **Sub total ** | 36,550 | 14,134 | - | 50,684 | 27,998 | ||||
| A4 Asset and investment purchases, (see table) - - Sub total - Total payments 36,550 ~~— ~~ |
- - - - - - - - - - 14,134 - 50,684 27,998 ~~————~~ |
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| Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
(4,425) - 11,287 6,862 ~~= ===~~ |
- 3,700 - - 8,125 5,242 - - - - - 11,287 3,700 - 14,987 9,745 6,862 - - 6,862 14,987 ~~===~~ ~~== =~~ |
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| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | ||||||||
| Unrestricted | Restricted | Endowment | |||||||
| Categories | Details | funds | funds | funds | |||||
| to nearest £ | to nearest £ | to nearest £ | |||||||
| B1 Cash funds | 6,101 - - 46 - - 714 - - 6,862 - - HSBC account PayPal account Cash Total cash funds ~~=S==~~ |
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| (agree balances with receipts and payments | (agree balances with receipts and payments | ||||||||
| account(s)) | OK | OK | OK | ||||||
| Unrestricted | Restricted | Endowment | |||||||
| funds | funds | funds | |||||||
| Details | to nearest £ | to nearest £ | to nearest £ | ||||||
| B2 Other monetary assets | - - - - - - - - ~~———~~ ~~ |
~~ |
| - | - | - | |||||
|---|---|---|---|---|---|---|---|
| - | - | - | |||||
| - | - | - | |||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
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| B3 Investment assets | - | - | |||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
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| B4 Assets retained for the charity’s own | - | - | |||||
| use | - | - | |||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - |
| Signed by one or two trustees on behalf of all the trustees B5 Liabilities |
Signature John Daniel Hitchcock Ceng MIET Sara Anwen Rowlands Details |
Fund to which liability relates Amount due (optional) - - - - - Print Name John Daniel HitchcockCengMIET SaraAnwen Rowlands |
When due (optional) |
|---|---|---|---|
| Date of approval |
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| John Daniel HitchcockCengMIET | |||
| SaraAnwen Rowlands |
CHARITY COMMISSION FOR ENGLAND AND WALES Indijpendent examiner's re[iOrt on the accounts Section A Independent Examinefs Report Report to the trusteesl members of RHOS 1990 On accounts for the year ended 31 AUGUST 2024 Charity no (if any) 701355 Set out on pages 1 to 2 and pages 1 to 7 of the TrusteÉ:s' Annual Report I reiieTber to Ir,wiLde Ip., I report to the trustees on my examiniltion of the accounts of the above charity {"the Trust.) for the year endeij 31108 12024. Responsibilities and As the charity trustees of the Trust. y()u are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act an(1 in carying out my examination, I have followed the applicable Directiors given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that Jisclosed below ') in connection with the examination which gives me causi! to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord wittri the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attentioii should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 1g/zlzf Name: BRUCE ROBERTS Relevant professional qualification{s) or body (if any): FCA Address: 10 EDISON COURT ELLICE WAY, WREXHAM TECHNOLIJGY PARK VlREXHAM LL13 7YT IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. In the course of the examination and in conjunction with the trustees making internal enquires, further amounts of historical fundraising income were uncovered, one within the year and one after the year end. The former was introduced into the records in the year to 31 August 2024, and the latter will be treated in a similar fashion in this year. The trustees are aware that this is indicative that the control measures could be bettered, and steps are being taken to both ensure no similar situations reoccur. We are confident that this will be achieved. IER October 2018