Charity number: 701140 EPILEPSY OUTLOOK UNAUDITED TRUSTEES. REPORT, INDEPENDENT EXAMINER'S REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 EPILEPSY OUTLOOK CONTENTS Page Reference and admin details Trustees. report Independent examiner's report Receipts and payments accounts EPILEPSY OUTLOOK REFERENCE AND ADMIN DETAILS FOR THE YEAR ENDED 31 MARCH 2024 Reference and admlnlstrative detalls of the charity, its trustees and advlsors Trustees S Goodwin, Chairman B Hunt, Secretary P Gowland S Ainslie K Wood L Allison T Grufferty K Robson Charity registered number 701140 Principal office 199-201 York Road, Hartlepool, TS26 9EE Bankers Lloyds TSB PLC, 165 York Road. Hartlepool, TS26 9EJ Operations manager Jacqui Gettings Independent Examiner Heather O'Driscoll FCA Waltons Business Advisers Limited, Maritime House, Harbour Walk, The Marina. Hartlepool. TS24 OUX Page 1 EPILEPSY OUTLOOK TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2024 The Trustees present their annual report together with the accounts of Epilepsy Outlook (the charity) for the year ended 31 March 2024. The Trustees confirm that the annual report and accounts of the charity comply with the current statutory requirements. ObJectSves and activities Pollcies and objectives The objects of the charity are to relieve the disability of epilepsy sufferers and to provide facilties to help the carers of epilepsy sufferers. The Trustees. policy is to ensure that the best possible care and assistance is available for epilepsy sufferers and carers. There have been no changes in the objectives since the last annual ￿pOrt. The Trustees consider that they have complied with their duty in Seotion 17(5) of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission. Activities for achieving objectives The Trustees ensure that they comply with the objectives and provide a public benefit by providing a wide range of service provision and activities which include: Individual support Identifying the individual needs of those with epilepsy. Delivering support and practical advice, to the individual, their families and carers. Providing information on new developments in the treatment of epilepsy. Provide help with monitoring and recording seizures. Providing training on how to recognise and manage seizures. Provide advocacy at medical appointments. Information and support re,. - employment, driving and undertaking leisure activities. Promoting social and educational attainment. Providing a drop-in ￿ntre to support those with uncontrolled epilepsy to meet in a social and safe atmosphere. Running an Art Group for all abilities creating a therapeutic, relaxed environment. Pioneering a Volunteer Development Programme to provide support and training to all volunteers to gain personal confidence through achievement and recognition of their importance working within a team and their community. Running a Focus Group for volunteers to meet and discuss newsletter articles, social events, information stsnds, volunteer issues and epilepsy awareness issues. Opportunities for volunteers to undertake a range of work experience duties including office administration, sales, transport and furniture renovation. Raising the profile. Delivering Epilepsy Awareness training to teachers, health and social care workers on the recognition, management of and monitoring seizures. Providing information leaflets to GP surgeries and Neurology Departments to raise awareness amongst patients and professionals. Publishing a quarterly newsletter to promote activity of the organisation and highlight fundraising opportunities. Advertising services and support available in local 'health supplements, and promotional campaigns. Running a delivery I collection serviTr, promoting epilepsy to the local community. Page 2 EPILEPSY OUTLOOK TRUSTEES, REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2024 Volunteers The Trustees would like to express their gratitude to our volunteers for all their support to Epilepsy Outlook during the past year. Without their continued support we would not have been so successful. Ron Rowland Daymond Weatherill Marie Fleetham Sue Gibson Robert Rowe Allan Dixon Charlie Stoddart Rachel Reynolds Shelley Arnold Denise Wright Lesley Easson Sandra Hope Chris Marshall Lee Briggs Philip Rumble Colin Armstrong Don Davison Lyn David Allison Ken Coomer June Lawton Maggie Glennon Lesley Farnaby Philip Barnard Paul Elliman Glenn McAndrew Keith Robson Paul Davis Julie Haslam Trish Waistell Lynne Wain Christine Atkinson Maureen Wilkinson Andrew Payne Mavis Davison Brendan Wass Mandy Wood Gillian Young John Moore Grace Clarke Gary Scott Alice Crinson Linda O'Donnell 111 Alison Morrow Geoff Croxton Jill Herring Jasmine Weatherill Colin Robinson Trisha Mccabe Claire Clarke Hanaah Alhamid Robert Tivitan Debbie Herring Jonathan Lopez William Greig Peter Smart Taskin Qesmatullah Elizabeth Neduvelil Dave Fleetham Janet Gulden Oghogho Okumogba Joseph McAndfew Martin Rhodes Carl Robotham Ibrahim Ihmaid Funmi Oyamiyi Vicky Coulter John Hall Brandon Ibbotson Paul Lynch Neda Montazeh John Hall Stephen Wain Craig Olroyd Trish Youdale Victoria Scotter Elizabeth Yeats Samantha Price Robert Clarke Tanya Eccles Tabatha Swinburne Carmelo Barberi Joanna Stancrak Deborah David Page 3 EPILEPSY OUTLOOK TRUSTEES, REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2024 Achievements and performance Review of a¢tivitles We usually begin this review highlighting the amazing work of the shop volunteers who raised £72,640 across the charity shops and £19,349 taken by card payments introduced in June. Money raised in our chartty shops enables us to provide information and support, raise awareness and deliver training and to provide a Drop-in for those with not well controlled epilepsy. We had a total of 65 volunteers helping in our shops, on the van and in the office over the year. Thanks go again to our PAT testers Dave Allison and David Fleetham for sorting out the steady trickle of electrics. Using Facebook, Market Place and Gumtree continues to raise our profile on the high street and thanks go to Paul Davis who has also set up a Vinted account. New volunteer Brandon Ibbotson has helped update our advertising and to catalogue our volunteers and also produced great posters highlighting the wonderful work of our volunteers. Karen Jobson returned to look after our members of the drop in. Funding this year from Garfield Weston £7,500 gratefully received in December to help towards running costs. In order to reduce transport cost, we used some of our reserves to purchase a second-hand van. Frenchic returned to our store. and we received 100/0 of the sales and has raised £1,346 in donations. We would also like to mention those who continue to support our work wilh donations being volunteer and members Colin Robinson, Steph Ackroyd, customers of Kraftwork Yarns. Without their support we couldn't do all we do. As this review began by praising volunteers, we must also give a mention to staff member and Andrew and volunteers Don, Trish, Glen and Andrew, who have worked together to enable a smooth running of the day-t day running of the charity. We are so lucky to have a pro-active supportive Management team, all of whom give a lot of their spare time and expertise to help in day-to-day activities We will continue to apply for funding. but it seems that all voluntary organisations are facing similar dilemma5, but we remain optimistic for the future and hope to weather then storm for another year. Investment policy and perforniance The Trustees are permitted (under the deed of trust) to make investments but none other than bank deposits are held at present. Page 4 EPILEPSY OUTLOOK TRUSTEES, REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2024 Flnanclal review Reserves policy Epilepsy Outlook has determined that it should seek to acquire and maintain an appropriate level of financial resour¢es above its current running and project costs in order to ensure the long term viability of the organisation to comply with the Charities, Commission Statement of Recommended Practice. (SORP) The reserves policy of Epilepsy Outlook is intended to: state whether or not Epilepsy Outlook holds reserves. Explain why Epilepsy Outlook holds reserves, in respect of what future needs, opportunities, contingencies or risk there may be. Give the level of reserves at the last day of each financial year to which each Financial Statement relates. Explain what steps Epilepsy Outlook is going to take to maintain reserves at the appropriate level. Explain how Epilepsy Outlook will monitor its reseNe5 policy. To do so Epilepsy Outlook will base their intended level of reserves at any one time on the following= Three months running costs (salaries, utililie5. rent, administration). Redundancy payments to staff. Where necessary, cover for retrospective funding payments, to cover gap be￿een incurring costs of doing work and receiving the grant. b) Establishment and maintenance of reserves Epilepsy Outlook shall use any income that is not restricted by its source towards the reserve larget. Monitoring and review of reserves policy This policy shall be reviewed by Epilepsy Outlook Trustees annually prior to the publication of the Annual Report and accounts. The level of rese￿eS and explanation of them shall be reported in the Annual Report. Free reserves decreased by £25,014 to £23,353. Review of the financial position The charity raises the majority of funds and in the current year the income generated, before grants, increased from £86,422 to £86,959. However, income last year was boosted by the receipt of grants. Overall income has decreased from £118,253 to £94,459. Current year income includes a grant of £7,500 received from the Garfield Weston Foundation. Expenditure decreased from £149,393 to £115,037. The largest areas of expenditure were salaries and shop expenses. Page 5 EPILEPSY OUTLOOK TRUSTEES, REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2024 Structure. governance and management Constitution The charity is constituted under a Trust deed and is a registered charity, number 701140. Method of appointment or election of Trustees Trustees are appointed by the members of the management committee, who have regard to respectability and potential Trustees, interest in the objects of the charity when selecting suitable candidates. Organisatlonal structure and decision maklng The charty is managed by a management committee which consists of Chairman, Vice Chairman, Secretary, Treasurer and other committee members, the number of whom is decided at the Annual General Meeting and the day to day running of the charity is the responsibilrty of its Operations Manager. Jacqui, our paid Operations Manager, is still with us and continues to provide help and support. Risk management The Trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems and procedures are in place to mitigate our exposure to the major risks. Plans for future periods Securing funding to cover the group's core costs is always difficutt and we endeavour to raise what we can through our charity shops, fundraising and donations. As mentioned in our review, it is our aim to continue to support local people and to raise the awareness of the issues of living with the Condition. The Trusteees, having made due and careful enquiry, are of the opinion that the charity has adequate working capital to execute its operations over the next 12 months. The Trustees therefore, have made an informed judgement. at the time of approving the accounts, that there is reasonable expectation that the charity has adequate resources to continue in opertional existence for the forseeable future. Trustees, responslbilitles statement The Trustees are responsible for preparing the Trustees. report and the accounts in accordance with applicable law and Untted Kingdom Accounting Standards (Unrted Kingdom Generally Accepted Accounting Practice). The Trustees are responsible for keeping proper accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Page 6 EPILEPSY OUTLOOK TRUSTEES. REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2024 This report was approved by the Trustees. on and signed on thgir b8half by: S Goodwln Chairman Page 7 EPILEPSY OUTLOOK INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2024 Independent Examiner's Report to the Trustees of Epilepsy Outlook (the 'charlty') I report to the charity Trustees on my examination of the accounts of the charity for the year ended 31 March 2024. This report is made solely to the charity's Trustees. as a body. in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the charity's Trustees those matters l am required to state to them in an independent examinerfs report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charitys Trustees as a body, for my work or for this report. Responsibilities and Basis of Report As the Trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act,). I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5)(b) of the 2011 Acl. Independent Examiner's Statement I have completed my examination. I can confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act,. or the accounts do not accord with those records. I have no concems and have come across no other matters in connection wtth the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed-. Dated: 8 November 2024 Heather O'Driscoll FCA Waltons Business Advisers Limited Chartered Accountants Page 8 CHARITY COMMISSIO FOR ENGLAND AND WALES Receipts and payments accounts CC16a For the period from Section A Receipts and payments Unrestricted funds to the nearèst Restricted funds Endowment funds Total funds Last year to the nearest £ to the nearest£ to the nearest £ to thè nearest £ A1 Receipts Donations Sho s, ebay and al in¢ome Ebay and Pa l income Raffles elc. Investmen15 National Lottery Community Fund Movement on VAT debtor Screwfix Foundation income Garfiold & Weston Foundation James Knott Oiher income World of books Recycling Kickstèrt inciyne Sub total (Gross income for AR) A2 Asset and investment sales, (see table). 6,258 72,640 184 2.916 414 6.258 72.640 164 2.916 414 4.132 69.837 3,210 3,711 76 12,783 46 328 328 7,500 7,SlXI 1.834 3,275 3.275 3.668 17.048 86.959 7.500 94,459 116.253 Sub total azzz 86,959 7,500 94.459 116,253 A3Pa ments Fundrai&ng expenses Donab"ons Ebay expenditure Volunteer expense5 S818ries General expenditure Shop expenditure Accountsncy fee Tees Valley Community Foundation ex enditure Mis¢ experKliture Lotte ex enditure 791 791 5.607 2.027 1.567 70.032 2.653 61.749 1.772 3.632 48.508 8,257 46,055 1.875 3.632 54,372 8,257 46,055 1.875 5,864 48 48 81 3.905 Sub total 109.173 115.037 149,393 A4 Asset and investment urchases, see table Renaull Traffic Van 08 plate 2,800 2.800 Sub total 2,800 2,800 Total payments 111,973 5,864 117,837 149,393 Net of receipts/(paymentsJ A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 25.014 1,636 23,378 33.140 48,367 23,353 48.367 24.989 81,509 48.367 1.636 CCXX R1 accounts ISS} 1111112024 Section B Statement of assets and liabilities at the end of the period UnrestrlGt¢d funds to n*8rest£ Restrlcted funds to ￿￿1•$¢£ Endowment funds tc n¢irnsl£ Calogories Details B1 Cash funds Cash atbank and In hand 23A53 1,636 Total Gash funds 23,353 1.636 18916tbOtsws¥Jlth réeBlpts aTrJ P•yrnfnLg a¢counl(•ll Unrèstricted lund lo npare5t£ 843 Reslrlcted funds tr• rtearesl £ El￿owment funds to nearest £ Dotails VAT B2 Other monetary assets F￿￿ to wblch aS58t bgl CurF8nt vatuè onal Details C05t loptiona Fund to whl¢h 455et Unreslrfeled D8talls Pknt& Machinery Cost {opllonal) 19.f$99 CuTrèntvaluo tlona 2.967 B4 A5sols retained for the charlty's own use ptaata Machlnery Restrlcled 6,312 Leasehold Property Restrfcleil 13.461 Leasehold property Unr85trio1od 23,529 Fund io wkdeh ab felales Amount du on Vlhen due Uonal Details B5 Llabllltles SI￿ed by on8 or two trustees on behalf ol all the truslees Signature Print Name Date of proval CCXX R2 eccounts ISSI 08111f2024