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10th Widnes (Hough Green) Scout
Group
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## **Trustees Annual Report From 01/01/2021 to 31/12/2021**
## **Reference and Administration Details**
Charity Name: **10[th] Widnes (Hough Green Scout Group** Other names Hough Green Scouts Charity Number: 701064 Scout registration 6660XS Principal Address: 4 Hall Avenue, Widnes, Cheshire, WA8 8XS
## **Trustees**
Nicholas Walker Group Chair Gary Austin Group Secretary Susan Rosbottom Group Treasurer Karen Foggin Group Scout Leader Leza Walker Group Deputy Chair Elizabeth Ainsworth Executive Committee Member Josh Foulger Quartermaster Rachel Cooper Beaver Leader Amanda Brown Assistant Beaver Leader Alison Ryan Assistant Beaver Leader (part year) Jamie Foulger Cub Leader (part year) Matthew Richards Scout Leader David Worthington Assistant Scout Leader Richard Hamilton Assistant Scout Leader Emily Brown Assistant Scout Leader Jack Woodward Assistant Scout Leader
## **Structure, Governance and Management**
## **Governing Document**
The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules (POR) of the Scout Association.
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## **Group Scout Council**
The Group Scout Council is the electoral body to which the Group Executive Committee is accountable. Membership of the Group Scout Council is open to:
- Scouters
- Group Active Support Managers and members
- Colony Pack and Troop Assistants
- Skills Instructors
- Administrators
- Advisers
- Patrol Leaders
- All Parents of Beavers, Cubs and Scouts
- Any other supporters, including former Scouts and their parents, admitted by the Group Scout Leader, the Group Executive Committee or the Group Scout Council
- The District Commissioner and District Chair are ex-officio members of the Group Scout Council.
## **Constitution**
The Group is a trust established under the Policy, Organisation and Rules of the Scout Association.
## **Trustee Selection**
The trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association.
## **Group Executive Committee**
The Group is led by a Group Scout Leader and managed by a Group Executive Committee. They are accountable to the Group Scout Council for the satisfactory running of the Group.
The Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment.
Members of the Executive Committee must act collectively as charity Trustees of the Scout Group, and in the best interests of its members to:
- Comply with the Policy, Organisation and Rules of The Scout Association
- Protect and maintain any property and equipment owned by and/or used by the Group
- Manage the Group finances.
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- Provide
- insurance for people, property and equipment.
- Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting recruitment, other adult support, and fundraising activities.
- Promote and support the development of Scouting in the local area.
- Manage and implement the Safety Policy locally.
- Ensure that a positive image of Scouting exists in the local community.
- Appoint and manage the operation of any sub-Committees, including appointing a Chair to lead the sub-Committees.
- Ensure that Young People are meaningfully involved in decision making at all levels within the Group.
- The opening, closure and amalgamation of sections as necessary.
- And all other duties as set out in Policy, Organisation and Rules.
## **Risk and Internal Control**
The Group Executive Committee has identified the major risks to which they believe the Group is exposed which are:
## **Injury to Leaders, Helpers, Supporters or Members**
The Group supports compliance with the Safety Policy and ensures appropriate risk assessment; elimination, reduction and control measures are taken to reduce the likelihood of any injuries.
In addition, through membership fees, the Group contributes to the Scout Association’s national accident insurance policy.
## **Damage to Buildings, Property or Equipment**
The Group would request the use of buildings, property and equipment from neighbouring organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
## **Reduced Income from Subscriptions and Fund Raising**
The Group is primarily reliant upon income from subscriptions and fundraising. The Group holds adequate reserves to ensure the continuity of activities should there be a major reduction in income. The committee could also raise the value of subscriptions to increase the Group income either temporarily or permanently.
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## **Reduction or**
## **Loss of Leaders**
The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there were a reduction in the number of volunteers to an unacceptable level, then there
would have to be a contraction, consolidation or closure of activities or sections.
## **Reduction or Loss of Members**
If there were a reduction in membership of a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section.
## **Objectives and Activities**
The primary objective of the Group is that of the Scout Association generally, namely:
‘to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.’
## The Values of Scouting
As Scouts we are guided by these values:
- Integrity - We act with integrity; we are honest, trustworthy and loyal.
- Respect - We have self-respect and respect for others.
- Care - We support others and take care of the world in which we live.
- Belief - We explore our faiths, beliefs and attitudes.
- Co-operation - We make a positive difference; we cooperate with others and make friends.
## The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
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- enjoy what
they are doing and have fun.
- take part in activities indoors and outdoors.
- learn by doing.
- share in spiritual reflection.
- take responsibility and make choices.
- undertake new and challenging activities.
- make and live by their Promise.
The activities of the Group are:
- The provision of the Scouting programme for 6–14 year old members
## **Achievements and Performance**
The Groups income and our fundraising activities have been severely impacted by the Covid pandemic. Our main source of income has been via Grants received from Halton Borough Council and we are very grateful for their continued support.
In a challenging year keeping Group activities going and holding meetings, using online facilities when necessary, was made possible by the efforts of the leadership team, our young people continuing to adapt, and support from parents.
Acknowledging the financial impact of the Covid pandemic on parents, the Group bore the annual cost of Capitation/Census.
We have continued to operate a robust financial policy, to maintain our investments, and to extend dedicated efforts to secure our premises.
## **Public benefit statement**
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
## **Financial Review**
## **Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising
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activities fall short. The Group Executive Committee aims to maintain £5000 contingency.
The Group held this reserve at year end. This is **below** the level required for operating expenses. However monies restricted for the Group ‘Building Fund’ may be utilised as contingency, exceptionally, and subject to the approval of the Group Executive Committee.
The Group also routinely monitors funds that are restricted/ring-fenced for specific use, for example Covid related Grant monies.
## **Investment Policy**
The Group Executive regularly monitors the levels of bank balances and any interest rates applied to ensure that the Group obtains maximum value and income from its banking arrangements.
The Group needs easy and swift access to its funds and operates a risk averse strategy, so does not invest in long-term investments or stocks and shares. All funds are held in cash using only mainstream banks or building societies.
## **Optional section for any future significant activities or major projects**
Whilst times remain uncertain, for a number of reasons, we are not planning to make any changes to our current safe policies, or to embark on any major projects.
## **Declaration**
The trustees declare that they have approved the trustees report above. Signed on behalf of the charity’s trustees:
**Signature: 2022**
**Date: 22[nd] June**
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10th Widnes (Hough Green) Scout
Group
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Full Name: Karen Foggin Position: Group Scout Leader **Signature: Date** : **22[nd] June 2022** Full Name: Nick Walker Position: Group Chair
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10th WIDNES (HOUGH GREEN) SCOUT GROUP
Charity no. 701064
Financial Statement for Financial Year Ending 31st December 2021
Income Expenses Net
Opening Balances Sub-total 163,847.06 163,847.06
Sections
Loans and Grants - Slava 1,765.00 0.00 1,765.00
Beavers 0.00 0.00 0.00
Cubs 0.00 (556.17) (556.17)
Scouts 280.80 (424.55) (143.75)
Levy 507.00 0.00 507.00
Sub-total 2,552.80 (980.72) 1,572.08
Capitation Sub-total 0.00 (2,388.75) (2,388.75)
HQ - COVID Budget
COVID related grants from
Halton Borough Council 16,097.00 0.00 16,097.00
Repairs and Renewals 0.00 (768.33) (768.33)
Heating and Lighting 0.00 (530.00) (530.00)
Waterplus 0.00 (216.59) (216.59)
Insurance 0.00 (2,347.42) (2,347.42)
Cleaning 0.00 (745.55) (745.55)
HBC Non Domestic Rates 0.00 (40.51) (40.51)
HBC Trade Rates 0.00 (170.68) (170.68)
Stores and Equipment 0.00 (420.22) (420.22)
Sub-total 16,097.00 (5,239.30) 10,857.70
HQ
Premises and Field (780.00) (780.00)
Repairs and Renewals (550.96) (550.96)
Rent 52.00 (52.00) 0.00
HBC Trade Rates 170.68 (170.68) 0.00
Sub-total 222.68 (1,553.64) (1,330.96)
Miscellaneous
Interest/Gift Aid 111.93 111.93
Sundry Expenses (74.34) (74.34)
Sub-total 111.93 (74.34) 37.59
Total Income and Expenditure 182,831.47 (10,236.75) 172,594.72
Closing Balance c/fwd 172,594.72
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STATEMENT OF ASSETS AND LIABILITIES
Unrestricted £ Restricted £ Total £
Cash/Bank funds 208.91 172,385.81 172,594.72
350CHF cash held over from Summer 2010
activity trip to Kandersteg, Switzerland, but no
other monetary assets.
Investment assets (see Note 2) 6,200.00 6,200.00
No Liabilities (see Note 3)
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Movements in restricted funds during the year:
Balance Balance
B/Forward £ Receipts £ Payments £ C/Forward £
Camps 1,055.64 0.00 0.00 1,055.64
Contingency 5,000.00 289.79 -289.79 5,000.00
International Fund 1,739.97 0.00 0.00 1,739.97
Woggle 1,000.00 0.00 0.00 1,000.00
Sections 2,505.52 280.80 -980.72 1,805.60
Bequest from Mr Kenneth Dean (V&AIB) 144,043.02 111.91 0.00 144,154.93
Covid Grants fron Halton Borough Council 6,730.97 16,097.00 -5,278.30 17,549.67
London Trip 80.00 0.00 0.00 80.00
Slava (1,765.00) 1,765.00 0.00 0.00
160,390.12 18,544.50 -6,548.81 172,385.81
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## **Independent examiner’s report to the trustees of 10[th] Widnes (Hough Green) Scout Group**
I report to the trustees on my examination of the accounts of the **10[th] Widnes (Hough Green) Scout Group** for the year ended 31[st] December 2021.
## **Responsibilities and basis of report**
As the charity trustees of the **10[th] Widnes (Hough Green) Scout Group** you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the **10[th] Widnes (Hough Green) Scout Group** accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the **10[th] Widnes (Hough Green) Scout Group** as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## Signed: Jayne Vernon
Name: JAYNE VERNON
Relevant professional qualification or membership of professional bodies (if any): MAAT
Address: 61 Spinney Avenue, Hough Green, Widnes. WA8 8LB
Date: 16 June 2022