Sheffield Steelers Wheelchair Basketball Club AGM 27.01.2026 Minutes
Attendees - Jan Kerkhoff, Steve Ryan, Kev Hayes ,Maddie Thompson, Wendy Marshall, .
Apologies - Alison Wilson, Matty Wilson Steve Jow, Jared Ryan, Dan Kerkhoff, Steve Owen.
Previous AGM minutes were read out. Proposed by Kev Hayes, seconded by Steve Ryan.
Matters Arising from previous meeting
| Actions | |
|---|---|
| Richard Thompson suggested that next year we have a structured membership fees system to include Eurocup. |
The committee discussed this at their next committee meeting and decided. Due to membership fees payable in September and Euro cup not while March the following year we are unable to say which players will be available to go to the Euro cup. No further actions required. |
Chairperson Kev Hayes read through the report.
Chairperson's/Secretary Report
Season 2025/26 is well under way, this season we entered three teams in the National League and one team in the Women’s League.
Premier Division team have got off to a good start going undefeated 8 from 8.
Division 1 team losing 1 game going 5 from 6. Division 2 team losing 3 games going 3 from 6. Women’s Division 3 team undefeated going 5 from 5.
We have also entered in the Euro Cup again this season, we have been placed in Euro league 2 in Switzerland. The Euro Cup will take place in March 2026.
Game days are running smoothly this season thanks to:
Live streaming with the purchase of a new camera and Wifi system, due to Alison Wilson, Richard Sargent and Richard Thompson.
The Tuck Shop is going strong again, everyone seems to be enjoying this and it’s making money for the club due to Jan Kerkhoff, Wendy Marshall and Karen Thompson.
Thank you to those who get there early to set up and clear up after games, Jackie Guest and Steve Ryan. It would be nice if others helped too.
Our stats for Premier League games are running well due to Jared Ryan. A special mention to Jan Timms and the table officials, we would not be able to play without these people.
Social media is up and running this season due to Maddie Thompson. A big thank you to all the people who make game days possible, especially all the people listed above. Our club could not run without you.
A massive thank you to the committee for all you do behind the scenes, there’s always something to do or sort out.
Funding for our club is becoming very hard to keep going, so if anyone has any ideas have a chat with any of the committee.
Good luck to all our teams for the rest of the season.
Matters arising
| Matters arising | |
|---|---|
| Actions | |
| Euro cup Switzerland 12/15 March 2026 How much is this costing the club |
Kev gave an update 12 players each pay £300 before the end of February.. Club to pay the rest. Update on full cost at committee meeting after cup. |
Treasure’s Report
The balance on the account as of 27[th ] January 2026 is £16,307.31 in the Community Account.
The accounts will be submitted to the accountant for an initial review. Submission to the charities commission isn’t due until 30[th ] June 2026. A full set of accounts will be available at a date to be confirmed.
INCOME for the year 1[st ] September 2024 to 31[st ] August 2025
is £39,433.99 Income was made up from the following sources: -
| is £39,433.99Income was made up from the following sources | : - |
|---|---|
| 2025 | |
| Income | £39,433.99 |
| Membership Fees Paid | £7,111.46 |
| Eurocup Player Contributions | £6,060.54 |
| Street Collections | £8,046.29 |
| Donations | £5,170.14 |
| Grants | £4,400.00 |
| Fundraising & Income from Coaching | £4,894.82 |
| Sponsorships | £2,125.00 |
| Miscellaneous Income (Inc Tuck Shop) | £1,625.74 |
Grant income is from British Wheelchair Basketball, and they have allowed us to pay for Gameday Streaming Equipment (Starlink Internet Dish and Streaming Camera).
Membership fees – All this year’s memberships were paid in full.
Street Collections helped to pay for Eurocup, street collection days still remain a good amount of income so thank you to Steve Owen, Steve Ryan and his team of Collectors out on the streets or in shopping centres, without the commitment of this group of people the club would have struggled and has enabled the club to stay afloat once again. Special thanks to Steve Jow, Kev Hayes and Jill Fox for their continued support.
Sponsorships remain just the one from Max Wheelchairs, they are willing to continue supporting us.
Fundraising income has been good again this year especially from the coaches going out into schools and fundraising days organised by Kev Hayes. The Tuck shop continues to be a success with the introduction of the card machine.
EXPENDITURE for the year 1[st ] September 2024 to 31[st ] August 2025 is £35,935.17
- Expenditure costs are split into the following categories:
| Expenditure costs are split into the following categories:- | |
|---|---|
| 2025 | |
| Expenditures | £35,935.17 |
| Accountancy Fees | £250.00 |
| Admin Costs (Stationery Insurance etc.) | £817.35 |
| Bank Charges | £143.13 |
| Coaching Expenses | £5,930.90 |
| Paypal Debit Card | £110.00 |
| Eurocup | £8,061.76 |
| Kit & Game Day Equipment | £896.92 |
| Marketing & Advertising (on and offline) | £369.51 |
| League Fees, BWB Fines & Club Memberships & Subscriptions | £1,484.71 |
| Petty Cash | £0.00 |
| Referee Fees & Expenses | £2,257.90 |
| Miscellaneous | £2,625.00 |
| Table Official Expenses | £1,016.91 |
| Gameday & Travel Expenses - Hotels & Flights, Court Hire | £8,961.08 |
| Travel Expenses - Travel & Mileage, Away Games & Street Collections | £3,010.00 |
Note:
Eurocup Expenses were part funded by player contributions, income being £6,060.64. Cost to the club of £2,001.12. Kit and Equipment is mainly new gameday equipment, ball carriers, tyre pumps etc. Miscellaneous includes Treasurer & Club Admin Expenses. Gameday Expenses includes court hire from when the NG Hospital roof was being repaired £3,652.00
NO Matters arising
Election of committee:
No changes were made to committee Kev Hayes-Chairperson Wendy Marshall - Secretary. Steve Ryan - Vice Chairperson. Alison Wilson - Treasurer. Jan Kerkhoff- Committee member. Steve Owen- Committee member. Maddie Thompson-Social Media/Committee member
A.O.B
| Actions | |
|---|---|
| Minutes from A.G.M | The committee agreed to go with a paperless system. Anyone requiring a copy will need to Email the club and one will be Emailed to them. |
| Inspire a generation ( I.A.G league) | We discussed entering a team in this league next season Maddie Thompson and Richard Sargent to get more information and Maddie to update us at the next committee meeting. |
| First Aid | Kev Hayes to contact all club members to see if any had first aid training and what level. Kev to update next committee meeting. |
| Next AGM | January 2027 |
Kev Hayes thanked everyone for coming and closed the meeting.
STEELERS WHEELCHAIR BASKETBALL TEAM
CHARITY NUMBER 700976
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2025
STEELERS WHEELCHAIR BASKETBALL TEAM
CHARITY NUMBER 700976
CONTENTS OF THE FINANCIAL STATEMENTS
| Page | |
|---|---|
| Independent Examiners Report | 1 |
| Income and Expenditure Account | 2 |
| Balance Sheet | 3 |
| Notes to the Financial Statements | 4 |
STEELERS WHEELCHAIR BASKETBALL TEAM
CHARITY NUMBER 700976
INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS
Report to the Trustees of Steelers Wheelchair Basketball Team (Registered Charity Number 700796) on the accounts for the year ended 31 August 2025
Responsibilities and basis of the report
As the Charity's Trustees you are responsible for the preparation of the Accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner's Statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination to give me cause to believe that, in any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached.
Malcolm Walker B. Mus Rivington 11 Falcon Road Bingley West Yorkshire BD16 4DP LS21 1AG
26 May 2026
Page: 1
STEELERS WHEELCHAIR BASKETBALL TEAM
CHARITY NUMBER 700976
INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 AUGUST 2025
| Income BWB Reg Fees & Memberships Paid Eurocup Player Contributions Street Collections Donations Grants Fundraising Sponsorships Miscellaneous Income TOTAL INCOME Expenditure League fees, BWB fines & Memberships Street Collection Expenses Kit & equipment Coaching expenses Eurocup expenses Game day expenses Table Official Expenses Administration Costs Insurance Referees' Fees Accountancy Fees Marketing & Advertising Miscellaneous Costs Secretary's fees Treasurer's fees Social events & gifts Bank interest & charges EXCESS OF INCOME OVER EXPENDITURE |
£ 7,111 6,061 8,046 5,170 4,400 4,895 2,125 1,626 1,485 3,010 897 5,931 8,062 8,961 1,016 262 488 2,258 250 370 110 1,325 1,300 67 143 |
31 Aug 2025 £ 39,434 39,434 35,935 3,499 |
£ 4,746 - 10,212 4,273 7,000 4,825 1,500 1,107 967 2,116 7,966 4,420 18,125 6,389 880 71 - 1,483 - 470 65 1,100 1,075 50 113 |
31 Aug 2024 £ 33,663 |
|---|---|---|---|---|
| 33,663 45,290 |
||||
| (11,627) |
Page: 2
STEELERS WHEELCHAIR BASKETBALL TEAM
CHARITY NUMBER 700976
BALANCE SHEET
AS AT 31 AUGUST 2024
| £ Current Assets Bank account 16,061 Net Assets Financed by Capital Account |
31 Aug 2025 £ £ 12,562 16,061 16,061 16,061 |
31 Aug 2024 £ |
|---|---|---|
| 12,562 | ||
| 12,562 | ||
| 12,562 |
Page: 3
STEELERS WHEELCHAIR BASKETBALL TEAM
CHARITY NUMBER 700976
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 AUGUST 2025
1 ACCOUNTING POLICIES
Basis of preparing financial statements
The financial statements have been compiled on a basis which enables incomes and expenditures to be calculated in accordance with generally accepted accounting practice and which provides sufficient and relevant information to enable the completion of a return to The Charities Commission.
2 CAPITAL ACCOUNT
| Brought forward Add Excess of income over expenditure Less Excess of expenditure over income |
31 Aug 2025 £ 12,562 3,499 16,061 - - |
31 Aug 2024 £ £ £ 24,189 - 24,189 11,627 11,627 16,061 12,562 16,061 12,562 |
|---|---|---|
Page: 4
STEELERS WHEELCHAIR BASKETBALL TEAM
CHARITY NUMBER 700976
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2025
STEELERS WHEELCHAIR BASKETBALL TEAM
CHARITY NUMBER 700976
CONTENTS OF THE FINANCIAL STATEMENTS
| Page | |
|---|---|
| Independent Examiners Report | 1 |
| Income and Expenditure Account | 2 |
| Balance Sheet | 3 |
| Notes to Financial Statements | 4 |
STEELERS WHEELCHAIR BASKETBALL TEAM
CHARITY NUMBER 700976
INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS
Report to the Trustees of Steelers Wheelchair Basketball Team (Registered Charity Number 700796) on the accounts for the year ended 31 August 2025
Responsibilities and basis of the report
As the Charity's Trustees you are responsible for the preparation of the Accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner's Statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination to give me cause to believe that, in any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached.
Malcolm Walker B. Mus Rivington 11 Falcon Road Bingley West Yorkshire BD16 4DP LS21 1AG
__ May 2026
Page: 1
STEELERS WHEELCHAIR BASKETBALL TEAM
CHARITY NUMBER 700976
INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 AUGUST 2025
| Income BWB Reg Fees & Memberships Paid Eurocup Player Contributions Street Collections Donations Grants Fundraising Sponsorships Miscellaneous Income TOTAL INCOME Expenditure League fees, BWB fines & Memberships Street Collection Expenses Kit & equipment Coaching expenses Eurocup expenses Game day expenses Table Official Expenses Administration Costs Insurance Referees' Fees Accountancy Fees Marketing & Advertising Miscellaneous Costs Secretary's fees Treasurer's fees Social events & gifts Bank interest & charges EXCESS OF EXPENDITURE OVER INCOME |
£ 7,111 6,061 8,046 5,170 4,400 4,895 2,125 1,626 1,485 3,010 897 5,931 8,062 8,961 1,016 262 488 2,258 250 370 110 1,325 1,300 67 143 |
31 Aug 2025 £ 39,434 39,434 35,935 3,499 |
£ 4,746 - 10,212 4,273 7,000 4,825 1,500 1,107 967 2,116 7,966 4,420 18,125 6,389 880 71 - 1,483 - 470 65 1,100 1,075 50 113 |
31 Aug 2024 £ 33,663 |
|---|---|---|---|---|
| 33,663 45,290 |
||||
| (11,627) |
Page: 2
STEELERS WHEELCHAIR BASKETBALL TEAM
CHARITY NUMBER 700976
BALANCE SHEET
AS AT 31 AUGUST 2024
| £ Current Assets Bank account 16,061 Net Assets Financed by Capital Account |
31 Aug 2025 £ £ 12,562 16,061 16,061 16,061 |
31 Aug 2024 £ |
|---|---|---|
| 12,562 | ||
| 12,562 | ||
| 12,562 |
Page: 3
STEELERS WHEELCHAIR BASKETBALL TEAM
CHARITY NUMBER 700976
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 AUGUST 2025
1 ACCOUNTING POLICIES
Basis of preparing financial statements
The financial statements have been compiled on a basis which enables incomes and expenditures to be calculated in accordance with generally accepted accounting practice and which provides sufficient and relevant information to enable the completion of a return to The Charities Commission.
2 CAPITAL ACCOUNT
| CAPITAL ACCOUNT | |||
|---|---|---|---|
| Brought forward Add Excess of income over expenditure Less Excess of expenditure over income |
31 Aug 2025 £ 12,562 3,499 16,061 - - |
31 Aug 2024 £ £ 24,189 - 24,189 11,627 11,627 16,061 16,061 |
£ 12,562 |
| 12,562 |
Page: 4