Sheffield Steelers Wheelchair Basketball Club
AGM 08.04.2025 Minutes
Yvonne Waft, Georgina Waft, Matty Wilson, Maddie Thompson, Wendy Marshall, Luke Holland, Richard Thompson, Richard Sargent.
Apologies - Steve Jow, Jared Ryan, Dan Kerkhoff, Steve Owen.
Vice Chairperson Steve Ryan Chaired the meeting due to the sad passing of our Chairperson Maurice Hammerton.
Previous AGM minutes Were read out. Proposed by Alison Wilson, seconded by Kev Hayes.
Matters Arising from previous meeting
| Actions | |
|---|---|
| Due to changing the financial year ending to coincide with the season ending the AGM now needs to be at the beginning of November. |
Agreed No further action required. |
| Fundraising Race night 10th May 25 Tickets £5 each. Wendy and Jan are organising this event. |
No further action required. |
| Deep cleaning sports hall. | Committee to arrange a day to tidy up the hall so a deep clean can be done. Before the start of next season. |
Vice Chairperson Steve Ryan read through the report.
Chairperson's Report
The 2025 season is nearing its conclusion; it has been another strong season for the Steelers teams; the Premier League Team currently have a 6-4 record. The Division 1 Team have a 10-1 and the Division 2 have a 11-0 record and all three teams will qualify for the end of season playoffs in Worcester which is a fantastic achievement .
We again entered the Euro cup and were put in Euro League 3 qualifier And went to Italy where we had a tough Friday losing both games one game by only 1 point. On Saturday the team rallied and won both games but unfortunately finished third and did not qualify for the Finals in Turkey. I wish to thank the team for their contribution to the cost of the
Trip which greatly helped the club's finances. The Academy continues on a Saturday morning
The work with Schools and the local community continues to grow and The Sessions at the Sheffield Sharks are ongoing
The Steelers were recently nominated for a move more inclusivity award in which we came in the top 3 in our category we have also been nominated for Two awards at the Disability Yorkshire sport awards to be held on the 25th of April it is great to see that the work we do in the community Is being
recognised. The collecting team continue to go out on street collections and super markets .we also have had a couple of Fun days organised by Kev Hayes And the Tuck shop continues to Thrive we are also having a Race Night on 10th May Thank you to all the members involved in these activities as it generates much needed Funds for the club and we would not survive without their help and dedication.
I would like to thank the committee for their dedication and efforts. Without them the Steelers would not be the successful club we are today. It has been a challenging year especially with the passing of Maurice Hammerton, our chairman ,coach ,fundraiser, and Paul Gregory, former player and coach, both much loved and respected members of the Steelers family and will both be sorely missed .
I would just like to wish good luck to all our teams for the remainder of the Season .
No matters arising
Secretary Kev Hayes read through the report.
Secretary’s Report
Results over the past year have been covered in the Chairman’s report, so congratulations to everyone involved, players, staff and volunteers. Also my condolences go out to Maurice’s and Paul’s family, they will be missed.
Season 2023/24 went well and season 2024/25 is going well too administratively speaking, we are getting round playwaze ok, fixtures got sorted rearranged etc, stats for premier league or going well so a big thank you to Jarad for this, but we still need volunteers for stats table officials etc next season so if anyone feels like stepping up please do.
Season 2024/25 we entered three teams into the national league, Premier, Division one and Division two we were just short of players to enter a team into Division three.
Thank you to Jan, Wendy and Karen for running the tuck shop on game days and fun days , it makes much needed funds for the club, spectator's and players appreciate your effort and commitment you put into it.
Also, a massive thank you to the committee, Alison, Steve Ryan, Jan, Wendy and Steve Owen for your effortless work behind the scenes which not many people see but if it wasn’t done the club would not be able to exist, also Maurice is included in that list for all his work he did for Steelers, thank you to Richard and Richard for sorting live-streaming out it is appreciated from so many people. Also a massive thank you to Alison for all she does on game days, as treasurer and all the work she did for the Euro cup. I would like to thank Richard Sargent too for his help in coaching and all the other stuff he’s done behind the scenes and Steve and Steve for their coaching on the undefeated Division two team. Thank you to everyone who makes the game days possible for us all to play the sport we love. table officials.
Thank you to all whose collected-on streets and supermarkets and Wendy and Jan for organising the race night which is coming on May 10th so get your tickets. We always need to fundraise to keep this club going from strength to strength so any ideas please speak to a committee member.
So, let’s have a strong finish to the rest of the season and build to the next ….
No matters arising
Treasurer Alison Wilson read through the report.
Treasure’s Report
The balance on the account as at 8[th] April 2025 is £15.980.56 in the Community Account.
The accounts will be submitted to the accountant for an initial review. Submission to the charities commission isn’t due until 31[st] May 2025. A full set of accounts will be available at a date to be confirmed.
INCOME for the year 1[st] November 2023 to 31[st] August 2024 is £33,663,71
Income was made up from the following sources: -
| Income was made up from the following sources: - | Income was made up from the following sources: - | |
|---|---|---|
| 2024 | ||
| Income | £33,663.71 | |
| Membership Fees Paid | £4,745.78 | |
| Street Collections | £10,212.26 | |
| Donations | £4,273.16 | |
| Grants | £7,000.00 | |
| Fundraising & Income from Coaching | £4,825.00 | |
| Sponsorships | £1,500.00 | |
| Miscellaneous Income (Inc Tuck Shop) | £1,107.51 | |
Grant income is from Sported Foundation and South Yorkshire Community Fund.
Membership fees – All this year's memberships were paid in full.
Street Collections are up from last year, this was to help pay for Eurocup, street collection days were increased significantly and still remaining a good amount of income so thank you to Steve Owen, Steve Ryan and his team of Collectors out on the streets or in shopping centres, without the commitment of this group of people the club would have struggled and has enabled the club to stay afloat once again. Special thanks to Steve Jow, Kev Hayes and Jill Fox for their continued support.
Sponsorships remain just the one from Max Wheelchairs, they are willing to continue supporting us.
Fundraising income has been good again this year especially from the coaches going out into schools and fundraising days organised by Kev Hayes. The Tuck shop continues to be a success with the introduction of the card machine.
EXPENDITURE for the year 1[st] November 2022 to 31[st] August 2024 is £45,290.50
Expenditure costs are split into the following categories: -
| Expenditure costs are split into the following categories: - | Expenditure costs are split into the following categories: - | ||
|---|---|---|---|
| 2024 | |||
| Expenditures | £45,290.50 | ||
| Accountancy Fees | £0.00 | ||
| Admin Costs (Stationery etc.) | £71.53 | ||
| Bank Charges | £112.92 | ||
| Coaching Expenses | £4,420.00 | ||
| Food for game days & Meetings | £339.89 | ||
| Miscellaneous & Insurance (Inc Eurocup) | £20,300.46 | ||
| Kit & Game Day Equipment | £8,030.67 | ||
| Marketing & Advertising (on and offline) | £470.00 | ||
| League Fees, BWB Fines & Club Memberships | £966.98 | ||
| Petty Cash | £0.00 | ||
| Referee Fees & Expenses | £1,482.80 | ||
| Social Events & Gifts | £50.00 | ||
| Table Official Expenses | £880.10 | ||
| Travel Expenses - Hotels & Flights | £5,384.90 | ||
| Travel Expenses - Travel & Mileage, Away Games & Street Collections |
£2,780.25 |
||
Note: Eurocup Expenses were £18,125.46.
Kit and Equipment is mainly new kit from Kukri, which was paid for via a grant from Brelms Trust, the income was accounted for in last year’s financial accounts. Miscellaneous includes Treasurer & Secretaries Expenses.
Matters arising
| Matters arising | |
|---|---|
| Actions | |
| Eurocup Alison explained due to it costing the club £18,125,46 last year, this year players would have to contribute towards the cost. |
All players contributed to the cost, greatly reducing the amount the club had to pay. No further action required. |
| Richard Thompson suggested that next year we have a structured membership fees system to include Eurocup. |
Committee to discuss at next meeting. |
Election of committee:
It was decided due to the club requiring a new Chairperson Kev Hayes would move from Secretary to Chairperson.
Wendy Marshall would then become Secretary. Steve Ryan - Vice Chairperson.
Alison Wilson - Treasurer. Jan Kerkhoff- Committee member. Steve Owen- Committee member.
Maddie Thompson was elected to the committee to cover social media and grants.
Everyone at the meeting agreed to changes with immediate effect.
A.O.B
| Actions | |
|---|---|
| Kev Hayes asked if anyone was willing to train as a table official, due to the club struggling for table officials on game days. Richard Sargent asked if the club could pay for people to do the course. |
Alison Wilson to find out the cost of course, committee to discuss at the next meeting. |
| Kev Hayes reported we are also struggling when Jared Ryan is not available for someone to do the stats. |
Richard Thompson Kindly volunteered to do stats when Jared is not available, if we could get someone to cover live streaming. On going |
| Steve Ryan reported that himself and Kev Hayes had been nominated for two awards Team of the year. Services to sport. |
No further action required. |
| Alison Wilson informed the meeting that each player, playing in the playoffs, had been allocated £40 per night for accomadation. |
Alison to oversee this. No further action required. |
| Maddie Thompson to run and coach a women’s league team next season. |
Kev and Maddie to set this up with BWB and the update the committee. |
| Next AGM | November 2025 |
Steve Ryan Thanked everyone for coming and closed the meeting.
STEELERS WHEELCHAIR BASKETBALL TEAM CHARITY NUMBER 700976 FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 AUGUST 2024
STEELERS WHEELCHAIR BASKETBALL TEAM CHARTfY NUMBER 7(M)976 CONTENTS OF ThE FINANCIAL STATEMENTS Endependent Examinus Rwt Balance Sheet Notes to Financial statnts
STEELERS WHEELCHAIR BASKETBALL TEAM CHARrfY NUMBER 700976 INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS Report ¢0 the Trustees of Steelen WIKd¢hair BasketbAU Team (Registered Ch•rlty Number 71)0796) ofj the accounts for the period ended 31 Augwt 2024 Responslbililles And b15 of the report q the C.harity'8 Trn8te&q y()u kre f&8)rLS1h1e for the prq)arati()n of the AccixmL in acc4thce with the requirements of the Charities A¢t 2011 fthe Act-). I report in SpeCt of my examination of the Charitys acccrtmts carried out under section 145 of the Act and in carying out my examination I have followed all the applicable DirerAions given by the Charity Commisyion under section 145(5Xb) of the Act. IDdepeDdeftt Examkner's SlateweD¢ I have Completed my examination. I confirm that no matla1 matters have Come to my attention in colintIOn with the examination to give me uuse to believe thal in any material resFct: the COunting records were not kept in a¢cordance with $tion 130 of the Charities ACL. or the accA)unts did not a¢¢ord with the accountin8 r&ords: or the accounts did not comply with the appliG4ble requirements concerning the forn) and ¢on*nt of a¢nts set out in the Charities (A¢¢ounts and Reports) Regulations 2008 other than any wuir¢m¢nt that the accounts 8iV¢ i 'true and fair. view which ig not a matter ¢onsideTed as part of an independent examination. I have no concerns and have come across no other rnatt in connKtion with the examination to lch attention shId be drawn in this report to enable a prow und¢rstandin8 of the a¢nts io be reachell. Malcolm Wa]k¢r B. Mus RIvinon I l Fal¢on Road Bingley West Yorksht BD16 4DP L521 IAIJ 9 May 2025 Pa8e: I
STEELERS WHEELCHAIR BASKETBALL TEAM CHARTTY NUMBER 7110976 INCOME AND EXPENDITURE ACCOUNT FOR THK PEIUOID ENDED 31 AUGUST 2I124 31 Aug 2024 31 Oet 2023 Income BWB Reg Fees & Memberships Paid Street Coll¢¢tions Donations 4.746 10,212 4273 5.652 7.107 3.776 9,125 6.076 1.500 Fundraising Sponsorships Kit & Equipment Miscellaneous Income 4.825 i.S(H) 1.107 33,663 33 TOTAL COmE 33.663 33,237 Expenditure League tee4 BWB tines & Memberships Street CoElection FpSe5 Kit & equipment Coaching expen Eurocup expenses Game day expenses Administration Costs Marketing & Advertising Miscellan}us Costs Social events & gifts BaDk interest & charBes 967 1116 I,iio 1.864 4,420 18,125 8.752 71 470 2240 50 113 8.370 9,200 504 360 3.113 425 134 45.290 25.080 EXCESS OF EXPENDITURE OVERINCOME (11.627) 8.156 Pag¢: 2
STEELERS WHEELCHAIR BASKETBALL TEAM CHARITY NUMBER 7(M)976 BALANCE SHEET AS AT31 AUGUST 21124 31 Au8 2024 31 Oct 2023 Currenl Assets Bank acrAKmt 12,562 24.189 11562 24.189 Net Assets Flnanted by Capitat ACct Pa8¢: 3
STEELERS WHEELCHAIR BASKETBALL TEAM CHARITY NUMBER 700976 NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 OCOTBER 2024 I ACCOUNTING POLICIES Basis of preparing financial statements The financial statements have been compiled on a basis which enables incomes and expenditures to be catculated in accordance with generally accepted accounting practice and which provides sufficient and relevant Anforniation to enable the completion of a return to The Charitie5 Commission. 2 CAPITAL ACCOUNT 31 Aug 2024 31 Oct 2023 Brought forward Add Excess of income over expenditure 24.189 16,033 8,156 24,189 24,189 Less Excess of ¢xpenditure over income 1.627 11,627 12.562 24.189 12,562 24,189 Page: 4
STEELERS WHEELCHAIR BASKETBALL TEAM CHARITY NUMBER 700976 FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 AUGUST 2024
STEELERS WHEELCHAIR BASKETBALL TEAM CHARTfY NUMBER 7(M)976 CONTENTS OF ThE FINANCIAL STATEMENTS Endependent Examinus Rwt Balance Sheet Notes to Financial statnts
STEELERS WHEELCHAIR BASKETBALL TEAM CHARrfY NUMBER 700976 INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS Report ¢0 the Trustees of Steelen WIKd¢hair BasketbAU Team (Registered Ch•rlty Number 71)0796) ofj the accounts for the period ended 31 Augwt 2024 Responslbililles And b15 of the report q the C.harity'8 Trn8te&q y()u kre f&8)rLS1h1e for the prq)arati()n of the AccixmL in acc4thce with the requirements of the Charities A¢t 2011 fthe Act-). I report in SpeCt of my examination of the Charitys acccrtmts carried out under section 145 of the Act and in carying out my examination I have followed all the applicable DirerAions given by the Charity Commisyion under section 145(5Xb) of the Act. IDdepeDdeftt Examkner's SlateweD¢ I have Completed my examination. I confirm that no matla1 matters have Come to my attention in colintIOn with the examination to give me uuse to believe thal in any material resFct: the COunting records were not kept in a¢cordance with $tion 130 of the Charities ACL. or the accA)unts did not a¢¢ord with the accountin8 r&ords: or the accounts did not comply with the appliG4ble requirements concerning the forn) and ¢on*nt of a¢nts set out in the Charities (A¢¢ounts and Reports) Regulations 2008 other than any wuir¢m¢nt that the accounts 8iV¢ i 'true and fair. view which ig not a matter ¢onsideTed as part of an independent examination. I have no concerns and have come across no other rnatt in connKtion with the examination to lch attention shId be drawn in this report to enable a prow und¢rstandin8 of the a¢nts io be reachell. Malcolm Wa]k¢r B. Mus RIvinon I l Fal¢on Road Bingley West Yorksht BD16 4DP L521 IAIJ 9 May 2025 Pa8e: I
STEELERS WHEELCHAIR BASKETBALL TEAM CHARTTY NUMBER 7110976 INCOME AND EXPENDITURE ACCOUNT FOR THK PEIUOID ENDED 31 AUGUST 2I124 31 Aug 2024 31 Oet 2023 Income BWB Reg Fees & Memberships Paid Street Coll¢¢tions Donations 4.746 10,212 4273 5.652 7.107 3.776 9,125 6.076 1.500 Fundraising Sponsorships Kit & Equipment Miscellaneous Income 4.825 i.S(H) 1.107 33,663 33 TOTAL COmE 33.663 33,237 Expenditure League tee4 BWB tines & Memberships Street CoElection FpSe5 Kit & equipment Coaching expen Eurocup expenses Game day expenses Administration Costs Marketing & Advertising Miscellan}us Costs Social events & gifts BaDk interest & charBes 967 1116 I,iio 1.864 4,420 18,125 8.752 71 470 2240 50 113 8.370 9,200 504 360 3.113 425 134 45.290 25.080 EXCESS OF EXPENDITURE OVERINCOME (11.627) 8.156 Pag¢: 2
STEELERS WHEELCHAIR BASKETBALL TEAM CHARITY NUMBER 7(M)976 BALANCE SHEET AS AT31 AUGUST 21124 31 Au8 2024 31 Oct 2023 Currenl Assets Bank acrAKmt 12,562 24.189 11562 24.189 Net Assets Flnanted by Capitat ACct Pa8¢: 3
STEELERS WHEELCHAIR BASKETBALL TEAM CHARITY NUMBER 700976 NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 OCOTBER 2024 I ACCOUNTING POLICIES Basis of preparing financial statements The financial statements have been compiled on a basis which enables incomes and expenditures to be catculated in accordance with generally accepted accounting practice and which provides sufficient and relevant Anforniation to enable the completion of a return to The Charitie5 Commission. 2 CAPITAL ACCOUNT 31 Aug 2024 31 Oct 2023 Brought forward Add Excess of income over expenditure 24.189 16,033 8,156 24,189 24,189 Less Excess of ¢xpenditure over income 1.627 11,627 12.562 24.189 12,562 24,189 Page: 4