Steeler AGM 02-02-2021 , 7pm Via Zoom
Attendees, Kev Hayes , Maurice Hammerton, Alison Wilson , Georgina Waft , Yvonne Waft , Heather Andrews , Kim Halford , Jackie Lucas , Steve Ryan , Luke Holland , Steve Ryan .
Apologies, None .
Welcome to all and thank you for attending from Chairman Maurice Hammerton .
Minutes of last Agm , proposed by Yvonne Waft , Seconded by Heather Andrews Matters arising from previous minutes None
Chairmans Report
The 2019 – 2020 season was brought to a premature end when the Covid 19 pandemic hit the headlines and the Government imposed the first lockdown in March. At that time, I don’t think anyone understood the impact the pandemic was going to have on all our lives for a significant period of time. British Wheelchair Basketball ended the season and all teams were ranked according to their positions in the league at that time. Although it was disappointing to not be able to complete all our fixtures, we supported this decision and all of our teams were ranked fairly reflecting our results up to that point. Towards the end of summer, BWB issued guidance which allowed small numbers to train outside. The club made the decision that we would not offer outside training. This decision was based on a number of factors including the fact that outside court space is limited, we did not believe it to be safe or appropriate for wheelchair basketball, the size of our club made it logistically difficult and, not least, the decision to allow outside training was made at the same time the weather and available daylight was becoming an issue. Since March, Steve Ryan has been in regular contact with the hospital to gain an understanding of when we might be able to access the sports hall for training. During the pandemic, the sports hall has been used as a storage space for hospital equipment. Despite Steve’s best efforts, we are not going to be able to access the sports hall for some time yet.
Frustrated by the lack of leadership from BWB, we looked at other possibilities and Sport England guidance allowed disabled groups to train indoors, albeit in small numbers. We found an alternative venue at Forge Valley school, thanks to Heather. In late October, we tentatively started training with our own risk assessment and Covid protocols in place.
This training was made possible as we were successful in funding applications with the Rank Pebbles Foundation, Cash4Clubs, Simply Health – Sported and the South Yorkshire Community Foundation. We are very grateful to all of these funding bodies.
Unfortunately, after 2 weeks of training at Forge Valley, the Government imposed a further lockdown and training ceased again for 4 weeks. We restarted training again in December, but the current national lockdown was
imposed, and we had to stop again. We do not know when we will be able to resume training. It is now confirmed that BWB will not be organising any formal competition this season.
This year has been a very challenging one for all of us. The various lockdowns have meant that most of our fundraising activities have had to be cancelled. The majority of our funds are usually raised in the Summer so a large proportion of our budgeted income has been lost. Fortunately, our expenditure has also been limited.
As always, I would like to thank all of the committee for their dedication to the Steelers. I would also like to thank all members for their support and understanding throughout this difficult year. With the vaccine currently being rolled out, I hope that we can all return to something approaching normality in the near future.
Secretary’s Report
After the strange year we’ve had there’s not a great deal to report , Maurice has covered everything in his chairmans report so I would just like to echo everything he’s said .
Thanks to Maurice, Steve Ryan and Heather for taking on the roles of COVID-19 officers and rest of committee members for keeping the club running .
When we can get back to training and games we will be ready .
Treasures Report
The accounts will be submitted to the Accountant for an initial review, and signed off by the end of February 2021. Submission to the charities commission isn’t due until 30th August 2021. A full set of accounts will be available at a date to be confirmed.
INCOME for the year 1st November 2019 to 31st October 2020 is £25,222.88
Income was made up from the following sources: -
Income Membership Fees Paid £3,020.67 Street Collections £9,197.90 Donations. £414.31 Grants. £6,330.00 Fundraising. £2,000.00 Trips. £0.00
Kit & Equipment. £60.00
Miscellanious Income (includes income from Coaching & Sponsorship) £4,200.00
The three main income streams have come from Steve Owen and his team of Collectors out on the streets or in shopping centres, Maurice Hammerton and his commitment to finding and applying for Grants from various charities and private companies and the Sponsorship we agreed for that year.
Grants have been received from: - BWB, Rank foundation, Sheffield City Trust and Bruce Wake
Sponsorship from Clinimed, £4,000 was received, this wasn’t a massive success for either party, they decided to pull out of sponsorships all together.
Fundraising £2000. This was the £200 contribution from the 10 Premier League players to help fund the EURO competition in Austria.
Can I thank those members who have continued to support the club by paying their membership fees for this 2020/2021 season.
EXPENDITURE for the year 1st November 2019 to 31st October 2020 is £16,076.17. Expenditure costs are split into the following categories
Expenditures
Accountancy Fees. £295.68
Admin Costs (Stationery etc.). £236.79
Bank Charges. £0.48
Coaching Expenses. £3,225.00
Gameday Expenses (Food, Travel, Hotels etc) £3,846.45
Grant Commission. £0.00
Miscellaneous. £4,435.00 Kit & Equipment. £142.10
Marketing & Advertising (on and offline). £274.80
League Fees, BWB Fines & Club Memberships (Euro’s). £1,492.47
Petty Cash. £0.00
Referee Fees & Expenses. £1,447.70
Social Events & Gifts. £0.00
Table Official Expenses. £679.00
All invoices have been paid in full, there are no outstanding bills to be paid.
The balance on the account as at 2nd February 2021 £17,879.55
Election Of Committee. Same Committee.
AOB. None
Next Meeting To Be Confirmed
STEELERS WHEELCHAIR BASKETBALL TEAM
CHARITY NUMBER 700976
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2021
STEELERS WHEELCHAIR BASKETBALL TEAM
CHARITY NUMBER 700976
CONTENTS OF THE FINANCIAL STATEMENTS
| Page | |
|---|---|
| Independent Examiners Report | 1 |
| Income and Expenditure Account | 2 |
| Balance Sheet | 3 |
| Notes to Financial Statements | 4 |
STEELERS WHEELCHAIR BASKETBALL TEAM
CHARITY NUMBER 700976
INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS
Report to the Trustees of Steelers Wheelchair Basketball Team (Registered Charity Number 700796) on the accounts for the year ended 31 October 2021
As the charity's trustees, you are responsible for the preparation of the accounts : you consider that the audit requirement of section 43(2) of the Charities Act 1193 (the act) does not apply. It is my responsibility to state, on the basis of procedures specified in the general directions given by the Charity Commisioners under section 43(7) of the act, whether particular matters have come to my attention.
Basis of Independent Examiners Report
My examination was carried out in accordance with the general directions given by the Charity Commisioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concernign such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention :
-
1 which gives me reasonable cause to believe that in any material respect the requirements
-
to keep accounting records in accordance with section 41 of the Act and
-
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met or
-
2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
Page: 1
STEELERS WHEELCHAIR BASKETBALL TEAM
CHARITY NUMBER 700976
INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 OCTOBER 2021
| Income BWB Reg Fees & Memberships Paid Street Collections Donations Grants Fundraising Trips Kit & Equipment Miscellaneous Income TOTAL INCOME Expenditure League fees, BWB fines & Memberships Accountancy Fees Kit & equipment Coaching expenses Game day expenses Administration Costs Marketing & Advertising Miscellaneous Costs Social events & gifts Bank interest & charges EXCESS OF EXPENDITURE OVER INCOME |
£ 3,387 5,624 1,197 8,500 1,140 - - 799 - 317 2,501 2,025 4,286 1,196 473 4,832 - 18 |
31.10.21 £ 20,647 15,647 |
£ 3,021 9,198 414 6,330 2,000 60 4,200 1,492 - 142 3,225 5,974 237 275 4,731 - 0 |
31.10.20 £ 25,223 16,076 |
|---|---|---|---|---|
| 5,000 | 9,147 |
Page: 2
STEELERS WHEELCHAIR BASKETBALL TEAM
CHARITY NUMBER 700976
BALANCE SHEET
AS AT 31 OCTOBER 2021
| £ Current Assets Bank account 20,996 Net Assets Financed by Capital Account |
2021 £ £ 15,996 20,996 20,996 20,996 |
2020 £ |
|---|---|---|
| 15,996 | ||
| 15,996 | ||
| 15,996 |
Page: 3
STEELERS WHEELCHAIR BASKETBALL TEAM
CHARITY NUMBER 700976
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 OCTOBER 2021
1 ACCOUNTING POLICIES
Basis of preparing financial statements
The financial statements have been compiled on a basis which enables incomes and expenditures to be calculated in accordance with generally accepted accounting practice and which provides sufficient and relevant information to enable the completion of a return to The Charities Commission.
2 CAPITAL ACCOUNT
| CAPITAL ACCOUNT | ||||
|---|---|---|---|---|
| Brought forward Add Excess of income over expenditure Less Excess of expenditure over income |
31.10.21 £ 15,996 - 15,996 5,000 - 5,000 - |
£ 20,996 |
31.10.20 £ 6,849 - 6,849 9,147 - 9,147 - |
£ 15,996 |
| 20,996 | 15,996 |
Page: 4
STEELERS WHEELCHAIR BASKETBALL TEAM
CHARITY NUMBER 700976
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2021
STEELERS WHEELCHAIR BASKETBALL TEAM
CHARITY NUMBER 700976
CONTENTS OF THE FINANCIAL STATEMENTS
| Page | |
|---|---|
| Independent Examiners Report | 1 |
| Income and Expenditure Account | 2 |
| Balance Sheet | 3 |
| Notes to Financial Statements | 4 |
STEELERS WHEELCHAIR BASKETBALL TEAM
CHARITY NUMBER 700976
INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS
Report to the Trustees of Steelers Wheelchair Basketball Team (Registered Charity Number 700796) on the accounts for the year ended 31 October 2021
As the charity's trustees, you are responsible for the preparation of the accounts : you consider that the audit requirement of section 43(2) of the Charities Act 1193 (the act) does not apply. It is my responsibility to state, on the basis of procedures specified in the general directions given by the Charity Commisioners under section 43(7) of the act, whether particular matters have come to my attention.
Basis of Independent Examiners Report
My examination was carried out in accordance with the general directions given by the Charity Commisioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concernign such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention :
-
1 which gives me reasonable cause to believe that in any material respect the requirements
-
to keep accounting records in accordance with section 41 of the Act and
-
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met or
-
2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
Page: 1
STEELERS WHEELCHAIR BASKETBALL TEAM
CHARITY NUMBER 700976
INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 OCTOBER 2021
| Income BWB Reg Fees & Memberships Paid Street Collections Donations Grants Fundraising Trips Kit & Equipment Miscellaneous Income TOTAL INCOME Expenditure League fees, BWB fines & Memberships Accountancy Fees Kit & equipment Coaching expenses Game day expenses Administration Costs Marketing & Advertising Miscellaneous Costs Social events & gifts Bank interest & charges EXCESS OF EXPENDITURE OVER INCOME |
£ 3,387 5,624 1,197 8,500 1,140 - - 799 - 317 2,501 2,025 4,286 1,196 473 4,832 - 18 |
31.10.21 £ 20,647 15,647 |
£ 3,021 9,198 414 6,330 2,000 60 4,200 1,492 - 142 3,225 5,974 237 275 4,731 - 0 |
31.10.20 £ 25,223 16,076 |
|---|---|---|---|---|
| 5,000 | 9,147 |
Page: 2
STEELERS WHEELCHAIR BASKETBALL TEAM
CHARITY NUMBER 700976
BALANCE SHEET
AS AT 31 OCTOBER 2021
| £ Current Assets Bank account 20,996 Net Assets Financed by Capital Account |
2021 £ £ 15,996 20,996 20,996 20,996 |
2020 £ |
|---|---|---|
| 15,996 | ||
| 15,996 | ||
| 15,996 |
Page: 3
STEELERS WHEELCHAIR BASKETBALL TEAM
CHARITY NUMBER 700976
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 OCTOBER 2021
1 ACCOUNTING POLICIES
Basis of preparing financial statements
The financial statements have been compiled on a basis which enables incomes and expenditures to be calculated in accordance with generally accepted accounting practice and which provides sufficient and relevant information to enable the completion of a return to The Charities Commission.
2 CAPITAL ACCOUNT
| CAPITAL ACCOUNT | ||||
|---|---|---|---|---|
| Brought forward Add Excess of income over expenditure Less Excess of expenditure over income |
31.10.21 £ 15,996 - 15,996 5,000 - 5,000 - |
£ 20,996 |
31.10.20 £ 6,849 - 6,849 9,147 - 9,147 - |
£ 15,996 |
| 20,996 | 15,996 |
Page: 4