**The Old Lace Mill, www.earlyyearsplaygroup.co.uk 44 Frederick Road, Charity No: 700962 Stapleford, OFSTED No: EY 450856 Nottingham, NG9 8FN Tel: 07939852907**
## Meeting
Held at Early Years Playgroup on 17[th] November 2020
Attending
## Committee
Jo Lindley (Chair) Kate Judge (Vice Chair) Gareth Fisher (Treasurer) Fay Harding (Secretary) Kate Sermon Sarah Turnbull Leighann McCullough (Parent) Karen Morley (Manager)
Parents attending; Tania Allaway (Callum) Emma Steel (Savannah) Liam and Michala Bodycote (Keira) Cristina and ? Caceres (Tob??) Emma (Zachary)
## Staff
No staff in attendance
## Apologies
## Minutes
|Minutes|||
|---|---|---|
|**Agenda Item**|**Notes**|**Actions**|
|Committee
Welcome|Committee members arrived at 19:00,
introductions.
Minutes read and agreed by committee members.
Intro to charity commission and committee for
parents.||
|Apologies|No Apologies||
|Voting Members
On/Off Committee|Chair – JL; proposed FH by seconded by ST
Vice Chair – KJ ; proposed JL seconded by FH
Treasurer – GF; proposed by FH seconded by KJ
Secretary – FH; proposed by JL seconded by GF
Parent Members ;
Leighann McCollough proposed by FH seconded by
KM||
|**The Old Lace Mill,**
**44 Frederick Road,**
**Stapleford,**
**Nottingham,**
**NG9 8FN**|**www.earlyyearsplaygroup.co.uk**
**Charity No: 700962**
**OFSTED No: EY 450856**
**Tel: 07939852907**||
|---|---|---|
||||
||Mechaela Dickman propose seconded by KJ|KM to go through
the paperwork.|
|Chair’s Report|Unusual year - Thanks to the team of staff in
particular to Karen who have enabled us to keep
runningas best we can at this difficult time.||
|Treasurer’s Report|Over the course of 08.2019/Jul2020
24,210.01 difference in what we held in the bank
and cash year on year.
£144, 000 in the bank.
Report to follow.
COVID-19 has had an impact on those numbers we
have had 10,000 government
Council has paid for the funded places that we have
had and we are unable to cover this out of furlough
but have had to pay staff who have been on
furlough.
Landlord has helped out by reducing the rent which
has been helped.
Year on year income is the same if you take out
what we have been given we are at a loss which
isn’t unusual during this difficult time.
No reason why cannot operate normally.
Gave a rationale for why we have a large amount in
the bank due to lease and||
|Manager’s Report|Autumn 2019; holiday clubs open but only sustainable as
had attendance
September numbers were lower as is normal but built
up over the year.
Nativity and fundraising last Christmas.
Spring Jan-March, few new starters. Decided as a
committee that we would do some work on the building;
had the flooring laid in the outdoor area. Staff team and
volunteers from committee and painted.
Closed doors on 23rdMarch – Staff furloughed, LA
money for children paid staff furlough.
Kept contact via Facebook and email and put on daily
stories and activities to keep in touch with children.
Risk assessments and discussions once we were able to
open. Th Fri 9-3, 16 children came back – children were
pleased to be back and we attempted to make this as
normal as possible.
Attempted a leavers service outside. Tapestry printed
and links sent. Certificate.||
|**The Old Lace Mill,**
**44 Frederick Road,**
**Stapleford,**
**Nottingham,**
**NG9 8FN**|**www.earlyyearsplaygroup.co.uk**
**Charity No: 700962**
**OFSTED No: EY 450856**
**Tel: 07939852907**||
|---|---|---|
||||
||Speech and language therapists, safeguarding teams,
early years specialists.
September, numbers are low on some days and children
are happy
Will not be doing normal nativity but we will be doing
nativity songs to upload to tapestry or via email.
Christmas Party18thDecember.||
|Staff Report|||
|Fundraising/
MarketingReport|||
|AnyOther Business|||
|Date of Next
Meeting|Wednesday 2ndDecember||
**The Old Lace Mill, www.earlyyearsplaygroup.co.uk 44 Frederick Road, Charity No: 700962 Stapleford, OFSTED No: EY 450856 Nottingham, NG9 8FN Tel: 07939852907**
## **2019/20 Finance Report**
Over the course of August 2019 to July 2020 there has been an increase in the reserves of the playschool of £24,210.01 being the difference of what we held at the bank and in cash less unpaid costs year on year (£144,425.28 less £120,081.84).
This year income has risen 2% year on year by £1,879.68 and expenditure has increased 11% year on year by £9,325.34.
Payroll costs have risen by 14.7% circa £7.8k.
The outside area improvement costs have been a significant cost of £8,938.80.
## **Covid-19 Impact**
The main financial impacts of Covid-19 have been:
Within income we have received a £10,000 government grant and the council funded places have been paid by the council during the shutdown in order to cover staff furlough costs. This kept income in line with the prior year when in reality it had fallen as the playschool has been shut.
**The Old Lace Mill, www.earlyyearsplaygroup.co.uk 44 Frederick Road, Charity No: 700962 Stapleford, OFSTED No: EY 450856 Nottingham, NG9 8FN Tel: 07939852907**
In terms of costs the furlough scheme only enabled the recovery payroll costs against the selffunded places and so the payroll costs appear high when in reality an element of the revenue has “covered” the cost of furlough pay.
The Landlord also kindly reduced the rent during shut down off setting Coiv-19 impact.
## **Future issues**
We have met to review our costs and fees which we need to continue to do.
I can see no reason why the costs or revenues should change drastically in the following year other than for the know rent and payroll cost increases e.g. the National Living / Minimum Wage and Pension enrolment.
Gareth Fisher – Treasurer
17[th] November 2020