## **Trustees’ Annual Report for the period** **From** 01/07/2019 **To** 31/06/2020 **Charity name:** Hutton Cranswick Sports and Recreation Association **Charity registration number:** 700877 ## **Objectives and Activities** |**Objectives and Activities**||| |---|---|---| ||SORP reference|| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objectives of the Club are to provide for
the inhabitants of Hutton Cranswick and the
neighbourhood ("the area of benefit") in the
interests of social welfare facilities for
recreation and leisure-time occupation, for the
purpose of relaxation and with the object of
improving the conditions of life for the said
inhabitants.| |Summary of the main activities
in relation to those purposes
for the public benefit, in
particular, the activities,
projects or services identified
in the accounts.|Para 1.17 and 1.19|Outside activities include provision for 6 senior
football teams, a junior team, cricket, archery,
tennis, and drone club. In the clubhouse we
run weekly activities for the over 65s, weekly
table tennis nights, and soft play. In addition,
the hall is hired out for fitness classes, furniture
restoration group and, in partnership with a
local church group, coffee mornings. There are
monthly quiz nights and an outside ‘trim trail’
is available for villagers’ use.| |Statement confirming whether
the trustees have had regard
to the guidance issued by the
Charity Commission on public
benefit|Para 1.18|Trustees are reminded at the AGM of duties
and guided to read Charity Commission
guidance they have been sent and which is
issued to any new trustees.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|We do not make grants, as per the
constitution.| |Policy on social investment
including program related
investment|Para 1.38|None| |Contribution made by
volunteers|Para 1.38|None| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.|Para 1.20|The charity continues to make itself available
for activities which may be run to benefit the
inhabitants. Its popularity increases as we
continue to improve facilities. Many villagers
now come to the site just to enjoy the playing
fields. The field is well used by dog walkers,
many of whom are elderly and find difficulty
walking.
The field is adjacent to the village fishing lake,
whose members use the hall for meetings.
We make ourselves available for to other
charities to hold fundraising events e.g Ryedale
Special Families who use or facilities as part of
a 2-day cycle event. A similar music event was
planned but was cancelled due to Covid.
The members have liaised with the FA
regarding field improvements and work with
them to improve and maintain the playing
fields.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end of
theperiod|Para 1.21|The charity’s financial position is healthy, with
solid reserves. It has a building fund of nearly
£50K for a new build.| |Statement explaining the
policy for holding reserves
statingwhytheyare held|Para 1.22|Reserves are 6 months’ operating costs to be
held as reserve.| |Amount of reserves held|Para 1.22|£9,096.32| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the charity
continuingas agoingconcern|Para 1.23|None. The charity is a going concern| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**| |---|---|---| |You maychoose to include further statements where relevant about:||| |The charity’s principal sources
of funds (including any
fundraising)|Para 1.47|Fund-raising activities, grants from the Parish
Council, the Football Association and other
grant-awardingbodies.| |Investment policy and
objectives including any social
investment policy adopted|Para 1.46|The Association has no specific investment
policy – it seeks to plough money raised back
into its community initiatives and have
sufficient reserves to meet maintenance, as
well as fund raisingfor a new building.| |A description of the principal
risks facing the charity|Para 1.46|Loss of income from the pandemic and other
similar events. Catastrophic weather events,
such as flooding. There is a risk that the Parish
Council will not renew the lease on the fields in
2038,but this is extremelyunlikely.| |Other||| ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|Constitution| |How is the charity constituted?
(e.g unincorporated
association,CIO)|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|Office holders are automatically trustees.
Other members of the Management
Committee are invited to become trustees.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures Para 1.51 adopted for the induction and training of trustees The charity’s organisational Para 1.51 structure and any wider network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charityname|Hutton Cranswick Sport and Recreation Association| |---|---| |Other name the charityuses|Hutton Cranswick SRA| |Registered charitynumber|700877| |Charity’s principal address|The Clubhouse, Queen Elizabeth II Playing Fields, Rotsea Lane,
Hutton, Driffield, YO25 9QA| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| ||Mr K. Astley|||| ||Mr S. Baron|||| ||Mr P. England|||| ||Mrs S. Gowthorpe|||| ||Mr J. Hatfield|||| ||Mr M. Heuck|||| ||Mrs F. Johnson|Chair||| ||Ms C. Johnson-Beatty|Treasurer||| ||Mr J. Leslie|||| ||Mrs T. Lock|||| ||Mr R. McGill|||| ||Mr W. Rogerson|||| ||Mr I. Sanderson|Secretary|appointed 19/10/2019|| ||Mrs G. Simpson|||| ||Mr M. Wardell|Maintenance Officer||| Corporate trustees – names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for wholeyear**|| |---|---|---| |Mrs G. Simpson||| |Mr M. Heuck||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held n/a in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** **Names and addresses of advisers (Optional information) Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details n/a ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**||| |---|---|---| ||Ian Richard Sanderson|| ||

Secretary|| |||| |||| Hl[￿ON CR4NSWICK SPORTS AND RECREATION ASSOCIATION Charity No: 700877 HLrrroN CRANSWICK SPORTS AND RECREATION ASSOCIATION FINANCtAL SFATEMENTS Year ended 30 JUNE 2020 Phoenlx Accountancy and Buslness Consultancy Limited HU￿oN CRANSWICK SPORTS AND RECREATION ASSOCIATION Charity No: 700877 Contents to the Financial Statements For the year ended 30 June 2020 Page Charity Information Independent Examiners, Report Trustees Annual Report Receipts and Payments Account 11 Ststement of Assets and Llabilitles 13 Notes to the Flnanclal Statements 14 H￿￿ON CRANSWICK SPORTS AND RECREATION ASSOCIATION Charity No: 700877 Charity Details For the year ended 30 June 2020 Name of Charity Hutton Cranswlck Sports and Recreatlon Assoclation Perlod of Accounts Year endlng 30 June 2020 Registered Charity No 700877 Charity Trustees (for the perlod of accounts unless othenvlse stated} Mike Wardell Mike Heuck Gina Simpson Peter England Jake Haffield Ian Sanderson Sally Gowthorpe Tara Lock Wlll Rogerson Scott Baron Trevor Astley Joe Leslle Rlchard McGill Clalre Johnson-Beatty Frances Johnson Custodian Trustees Mlke Heuck Gina Simpson Operating Address Hutton Cranswick Sport and Recreatlon Assoclation The Clubhouse Queen Ellzabeth II Fleld Rotsea Lane Hutton Cranswlck East Yorkshire Y025 9ES HurroN CRANSWICK SPORTS AND RECREATION ASSOCIATION Charity No; 700877 Correspondence Address Hutton Cranswick Sport and Recreation Association clo Michael Wardell 10 St Peters Close Hutton Cranswick East Yorkshire Y025 9YZ Independent Examiner Slan Broughton Chartered Management Accountsnt, Dlrector of: Phoenix Accountancy and Business Consultancy Limited Morley's Cottage Morley's Yard Walkergate Beverley East Yorkshire HU17 9BY HL[￿oN CRANSWICK SPORTS AND RECREATION ASSOCIATION Charity No: 700877 Independent Examiner's Report to the Members of Hutton Cranswick Sports and Recreation Association I report on the accounts of Hutton Cranswick Sports and Retteatlon Assodatlon for the year ended 30 June 2019, whlch are set out on pages 1 I to 18. Respectlve responslbllltles of Trustees and examiner The charity's Trustees are responslble for the preparatlon of the accounts. The charity's Trustees consider that an audit 15 not required for this year under seetlon 144 of the Charitles Act 2011 (the Charltles Act) and that an independent examination Is needed. It Is my re5ponsibllity to.. examine the accounts under sect1on 145 of the Charltles Act. to follow the procedures labé down In the General Directions given by the Charity Commlssloners under sectlon 145 (5}(bl of the Charltles Act. and to state whether partitular matters have come to my attentlon. a$ls of Independent examiner's report My examlnatSon was carrled out In accordance with the General Dlrettlons glven by the Charlty Commlssloners. An examlnation Includes a review of the accounting records kept by the charlty and a comparison of the aceounts presented wlth those records. It also Includes conslderatlon of any unusual items or dlsclosures In the accounts, and seeklng explanations from you as Trustees concernlng any such rnatter5. The procedures undertaken do not provlde all the evldence that would be requlred In an audlt, and consequently I do not express an audlt oplnlon on the vlew given by the accounts. Independent examlner's statement In connectlon wlth my examlnatlon, no matter has ¢¢me to my attentlon: {1) whleh 9ives me reasonable cause to belleve that In any materlal respect the requlrements to keep accountlng records In accordance wlth section 130 and 131 of the Charltles Att,, and to prepare accounts which accord wlth the accountlng records and comply wlth the accountlng requlrements of the Charltles Act have not been met; or 121 to whSch, In my oplnlon, attentlon should be drawn In order to enable a proper understandlng of the accounts to be reached. Slan Broughton ACMA, CGMA, DChA, MAAT Chartered Management Accountant Dlrector of Phoenix Accountancy and Buslness Consultancy Llmlted Morley's Cottage Morley's Yard Walkergate Beverley HU17 gBY [Datel HUThON CRANSWICK SPORTS AND RECREATION ASSOCIATION Charity No: 700877 Report of the Board of Trustees For the year ended 30 June 2020 The Trustees present their report with the financial statements of the charity for the year ended 30 June 2020. Reference and Admlnlstratlve Details of the Charity, its Trustees and Advisers Hutton Cranswick Sport and Recreation Associatlon IA 700877 rlnci tin Addres The Clubhouse Queen Elizabeth Il Playlng Fleld Rotsea Lane Hutton Cranswlck East Yorkshlre Y025 9EA rres Hutton Cranswlck Sport and Recreation AssoclatSon clo Michael Wardell 10 St Peters Close Hutton Cranswick Y025 9YZ Names of Trustees who served durlng the year and slnce the year end were as follows: Mike Wardell Mike Heuck* Gina Simpson Peter England Jake Hatfield Sally Gowthorpe Tara Lock Wlll Rogerson Scott Baron Trevor Astley Joe Leslie Frances Johnson Claire Johnson-Beatty lan Sanderson Rlchard McGill *These Trustees are also Custodian Trustees for the propety of the association. HurroN CRANSWICK SPORTS AND RECREATION ASSOCIATION Charity No: 700877 Report of the Board of Trustees For the year ended 30 June 2020 nde endent Examiner: Sian Broughton ACMA, CGMA, DChA, MAAT Chartered Management Accountant Director of: Phoenix Accountsncy and Buslness Consultancy Llmlted Morley's Cottage Morley's Yard Walkergate Beverley East Yorkshire HU17 9BY HSBC 12 Market Place Driffield East Yorkshire Y025 6AQ Structure, Governance and Management Al Hutton Cranswlck Sports and Recreatlon Assoclation Is a regIste￿d charlty governed by its constitutlon adopted on 01 June 1987 and amended at subsequent Annual General Meetlngs In 1988, 1991, 1994, 1995, 2003, 2004, 2009, 2011 and 2018. itment The Trustees form the Executive Committee of the charity. The members of the Executive Commlttee are elected at the Annual General Meeting by the members of the Charity, and usually remain in office until the Annual General Meeting next followlng thelr electlon. At the end of thls term they can stand for re-elettion. All members are clrculated wlth invltatlons to nomlnate Trustees in advance of the Annual General Meeting. There is a provlslon for the co-option of additional Trustees If requlred. The Constitution states that the charity needs five members to be quorate. Hl[￿ON CRANSWICK SPORTS AND RECREATION ASSOCIATION Charity No: 700877 Report of the Board of Trustees For the year ended 30 June 2020 Trustee Induction and Trainin All Trustees are provided with the Charity Commlsslons 'Roles and Responsibilities of Trustees,, the Constitution and the financlal ststements including the Annual Report. Any training required by the TrUSt￿S may be requested at any point, where it is considered useful to their role as Trustee. onal tr The board of Trustees manages the Charity. Trust￿5 are aware that any conflicts of interest are declared and minuted. The board meets every 4 to 6 weeks. Ilcies.. Child Protection and Equal Opportunltles pollcies are In place for the charlty. Persons and groups using the premises also have pollcies in place. The major rlsks to which the charlty Is exposed, as identified by the Trustees, have been revlewed and systems have been establlshed to mitlgate those risks, Objectlves and Actlvities As set out in the Constitutlon, the Charity's objects are to provide for the inhabltants of Hutton Cranswick and the nelghbourhood (herein after called 'the area of beneflt,) In the Interests of soclal welfare facilities for recreation and leisure time occupatlon, for the purpose of relaxation and wlth the objett of Improving the condltlons of life for the sald Inhabltsnts. e f Ilowin In developlng the main objective5 for the followlng year the Trustees have given regard to the Charity Commission guldance on public benefit. To contlnue to encourage use by the public and new groups for any sporting and recreational purpose. To further improve members/users facilitles such as the community hall and playing fields. To increase revenue by havlng caravan meetings/ social evenings/ sports days. In association with the FA to provide increased performance for the sports SUrfa￿S and provision of our own field Maintenan￿ equipment. To developi Wlth the assistance of the village childmlnders, a community garden for children and wheelchair users. To apply for funding to build a new communlty based extension to the building. HLrFroN CRANSWICK SPORTS AND RECREATION ASSOCIATION Charity No: 700877 Report of the Board of Trustees For the year ended 30 June 2020 Achievements and Performance Review fA Durlng the year we have undertaken the following activities: We have provided facilities for 6 senior football teams, plus junior team. Tennis teams of mixed sex and age. An archery section of mixed sex and age. A cricket sectlon wlth one team of mixed age groups. Developed a club for sporting and social activities for'seniors,. The sports fields have benefitted from 'tining', moss/weed killing and appllcation of fertilizer so as to improve playing surfaces. Astro turf tennis/football Surfa￿ has been cleaned and re-juvenated to ensure longer Ilfe. Flood lamps have been seNlced and malntained to ensure they comply with H & S rules and glve longer Ilfe for use durlng the evenlng. Chlldren's soft play takes place 2, 112 days a week, when posslble. There is a weekly whist drive, usually attended by more senlor cltizens. A qulz nlght every month. New Senlors Youth club providlng mixed social and sportlng actlvlty for'senlors, Hall used regularly for children, partles and meetings. A new fitness class Is held on a weekly basis, Use of hall by furnlture restorlng group, Table Tennis nlghts Soclal coffee mornlngs developed by members of the local rellglous groups Financial Review It is the aim of the Executlve Committee to retsin one years, core running costs in the unrestricted general fund to ensure a sufficlent buffer to enable effettive financlal decision-making, rather than short term decisions and the charity wlll work towards achieving this. HLr￿0N CRANSWICK SPORTS AND RECREATION ASSOCIATION Charity No: 700877 Report of the Board of Trustees For the year ended 30 June 2020 Trustees Responslbilities The Charities Act requires the Trustees to prepare financlal statements for each financial year. In accordance with the Charity Commission Guidance the Trustees have eletted to prepare the accounts on the Receipts and Payments basis. This is an ac￿ptable format for all non-company charities with an income below £250,000. The Trustees are responsible for keeping proper accounting records which dlsclose wlth reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financlal statements comply with the Charities Att 2011. The Trustees are also responslble for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detectlon of fraud and other irregularities. Statement of disclosure of Information to Independent Examiner The Charity has an Income belween £25,000 and £lm and therefore Èlls under the Independent Examination regime. We, the Trustees of the Charity iyho held office at the date of approval of these financlal statements, each confim so ftdr as we are aware, that: O there Is no relevant Informatlon of whlch the Charivs Independent èxaminer is unaware; and we have taken all the steps that we ought to have taken as Trustees in order to make ourselves aware of any relevant information and to estsblish that the Charity's Independent Examiner is aware of that Information. Independent Examiner A ￿sOlUtion to reappolnt Independent Examiner, Phoenlx Accountancy and Business Consultancy Llmited w511 be proposed at the forthcomlng annual general meeting. Trustee Declaratlon The Trustees declare that they have approved the Trustees, report. Slgned on behalf of the charty's Trustees Frances Joh son Chalrperson Date: LK io C￿00 LO￿￿￿￿C00￿)a)01￿O I co pN￿Ln*￿Cootr￿ tts) i ts)G)thmo i ¢XJ trmcfj￿ mo o)oN ONmLn ¢xrrJ0tNLno￿cLn￿￿Ln0rn r£*P4C¥JmLntr￿0LftLft 0￿¢¢ cmc MCJNLno￿C￿Y*￿Ln0 orq e44 Ln (Yi ¢ u X c y) < 2 ¢u U)o1 Ln o)m HUThON CRANSWICK SPORTS AND RECREATION ASSOCIATION Charity No: 700877 ststement of Assets and Liabilities As at 30 June 2020 Notes 2020 2019 Monetary Assets Current Account Savings Account Cash in hand Totsl Monetary Assets Comprising: Unrestricted Funds Restrlcted Funds 9,096 49,612 166 2,199 19,611 167 48,389 19,335 Non-monetsry Assets and Liabilities Flxed Assets for the Charity's use Land and Buildings (Revalued) Trattor (At cost) Furnlture and Equlpment (At cost) 346,500 29,947 346,500 29,947 395,767 393,786 Debtors Sundry Debtors Creditors Accounts Fees 396 396 241 241 These financlal statements were approved by the committee on behalf by: and slgned on Its Frances Johnson, Chairperson Mlke Wardell, Trustee The notes on pages 14 to 17 form part of these financial ststements. OON CnlD ru In c ¢lJ c o UI oAcomocfj Ln40NCThQ) pl￿) L>￿0￿¢ mOoNN￿Or4 p4thArooo 0￿£￿>£ Li(n>co&¥ HurroN CRANSWICK SPORTS AND RECREATION ASSOCIATION Charity No: 700877 Notes to the Accounts For the year ended 30 June 2020 Restricted Funds (continued) The Football Foundation - Adult Steel Freestsnding Goal Pack Restricted funding of £1,252 was received from The Football Foundation, to help towards an Adult steel freestandlng goals pack. The Football Foundatlon contributed 750/0 of the costs, wlth Hutton Cranswick Sport and Recreation Association required to provide 25 % match. East Riding Yorkshire Council - Active Creative Grant A grant for £1,345 was received from East Riding Yorkshire Council to help support Sport, Play and Arts related activity. Hutton Cranswlck Warrlors Football Restrlcted funding of £2,000 was received in the prlor year from Tesco Bags of Help in adminlstered by Groundworks towards the Hutton Cranswlck Warrlors Football Teams Sn 2019, there has been no expendlture against thls during the year. New Bulld - Brick Appeal Hutton Cranswlck Sports and Recreatlon Associatlon are raising fund5 for the purpose of building a new purpose bullt modern bulldlng to enable them to enhance the faclllties and offer a greater cholce of attlvltles. Fundralsing for this was started off wlth an appeal whereby people and organlsations could sponsor a brick and have their name engraved. Thls ralsed £150 durlng the year. New Bulld - Donatlon A £5,000 donation was recelved from JS & EC Rymer Charltable Trust, to contribute towards funds to build a new purpose built modern building. Taxatlon Hutton CranswSck Sport and Recreation Association is a registered charlty. All the associations, income is applied to its charitable objettlves and the associatlon is therefore exempt under current legislation from most forms of taxation. The charity is not VAT reglstered and all expenditure Includes Irrecoverable VAT. Trustee Remuneration No remuneration direttly or indirectly out of the funds of the charlty was pald or payable for the year to any Trustee. There was reimbursement of travel expenses amounting to £105 paid to 2 Trustees (2019: £110 for 2 Trustee) In respect of the year. 17 Hl[￿ON CR4NSWICK SPORTS AND RECREATION ASSOCIATION Charity No: 700877 HLrrroN CRANSWICK SPORTS AND RECREATION ASSOCIATION FINANCtAL SFATEMENTS Year ended 30 JUNE 2020 Phoenlx Accountancy and Buslness Consultancy Limited HU￿oN CRANSWICK SPORTS AND RECREATION ASSOCIATION Charity No: 700877 Contents to the Financial Statements For the year ended 30 June 2020 Page Charity Information Independent Examiners, Report Trustees Annual Report Receipts and Payments Account 11 Ststement of Assets and Llabilitles 13 Notes to the Flnanclal Statements 14 H￿￿ON CRANSWICK SPORTS AND RECREATION ASSOCIATION Charity No: 700877 Charity Details For the year ended 30 June 2020 Name of Charity Hutton Cranswlck Sports and Recreatlon Assoclation Perlod of Accounts Year endlng 30 June 2020 Registered Charity No 700877 Charity Trustees (for the perlod of accounts unless othenvlse stated} Mike Wardell Mike Heuck Gina Simpson Peter England Jake Haffield Ian Sanderson Sally Gowthorpe Tara Lock Wlll Rogerson Scott Baron Trevor Astley Joe Leslle Rlchard McGill Clalre Johnson-Beatty Frances Johnson Custodian Trustees Mlke Heuck Gina Simpson Operating Address Hutton Cranswick Sport and Recreatlon Assoclation The Clubhouse Queen Ellzabeth II Fleld Rotsea Lane Hutton Cranswlck East Yorkshire Y025 9ES HurroN CRANSWICK SPORTS AND RECREATION ASSOCIATION Charity No; 700877 Correspondence Address Hutton Cranswick Sport and Recreation Association clo Michael Wardell 10 St Peters Close Hutton Cranswick East Yorkshire Y025 9YZ Independent Examiner Slan Broughton Chartered Management Accountsnt, Dlrector of: Phoenix Accountancy and Business Consultancy Limited Morley's Cottage Morley's Yard Walkergate Beverley East Yorkshire HU17 9BY HL[￿oN CRANSWICK SPORTS AND RECREATION ASSOCIATION Charity No: 700877 Independent Examiner's Report to the Members of Hutton Cranswick Sports and Recreation Association I report on the accounts of Hutton Cranswick Sports and Retteatlon Assodatlon for the year ended 30 June 2019, whlch are set out on pages 1 I to 18. Respectlve responslbllltles of Trustees and examiner The charity's Trustees are responslble for the preparatlon of the accounts. The charity's Trustees consider that an audit 15 not required for this year under seetlon 144 of the Charitles Act 2011 (the Charltles Act) and that an independent examination Is needed. It Is my re5ponsibllity to.. examine the accounts under sect1on 145 of the Charltles Act. to follow the procedures labé down In the General Directions given by the Charity Commlssloners under sectlon 145 (5}(bl of the Charltles Act. and to state whether partitular matters have come to my attentlon. a$ls of Independent examiner's report My examlnatSon was carrled out In accordance with the General Dlrettlons glven by the Charlty Commlssloners. An examlnation Includes a review of the accounting records kept by the charlty and a comparison of the aceounts presented wlth those records. It also Includes conslderatlon of any unusual items or dlsclosures In the accounts, and seeklng explanations from you as Trustees concernlng any such rnatter5. The procedures undertaken do not provlde all the evldence that would be requlred In an audlt, and consequently I do not express an audlt oplnlon on the vlew given by the accounts. Independent examlner's statement In connectlon wlth my examlnatlon, no matter has ¢¢me to my attentlon: {1) whleh 9ives me reasonable cause to belleve that In any materlal respect the requlrements to keep accountlng records In accordance wlth section 130 and 131 of the Charltles Att,, and to prepare accounts which accord wlth the accountlng records and comply wlth the accountlng requlrements of the Charltles Act have not been met; or 121 to whSch, In my oplnlon, attentlon should be drawn In order to enable a proper understandlng of the accounts to be reached. Slan Broughton ACMA, CGMA, DChA, MAAT Chartered Management Accountant Dlrector of Phoenix Accountancy and Buslness Consultancy Llmlted Morley's Cottage Morley's Yard Walkergate Beverley HU17 gBY [Datel HUThON CRANSWICK SPORTS AND RECREATION ASSOCIATION Charity No: 700877 Report of the Board of Trustees For the year ended 30 June 2020 The Trustees present their report with the financial statements of the charity for the year ended 30 June 2020. Reference and Admlnlstratlve Details of the Charity, its Trustees and Advisers Hutton Cranswick Sport and Recreation Associatlon IA 700877 rlnci tin Addres The Clubhouse Queen Elizabeth Il Playlng Fleld Rotsea Lane Hutton Cranswlck East Yorkshlre Y025 9EA rres Hutton Cranswlck Sport and Recreation AssoclatSon clo Michael Wardell 10 St Peters Close Hutton Cranswick Y025 9YZ Names of Trustees who served durlng the year and slnce the year end were as follows: Mike Wardell Mike Heuck* Gina Simpson Peter England Jake Hatfield Sally Gowthorpe Tara Lock Wlll Rogerson Scott Baron Trevor Astley Joe Leslie Frances Johnson Claire Johnson-Beatty lan Sanderson Rlchard McGill *These Trustees are also Custodian Trustees for the propety of the association. HurroN CRANSWICK SPORTS AND RECREATION ASSOCIATION Charity No: 700877 Report of the Board of Trustees For the year ended 30 June 2020 nde endent Examiner: Sian Broughton ACMA, CGMA, DChA, MAAT Chartered Management Accountant Director of: Phoenix Accountsncy and Buslness Consultancy Llmlted Morley's Cottage Morley's Yard Walkergate Beverley East Yorkshire HU17 9BY HSBC 12 Market Place Driffield East Yorkshire Y025 6AQ Structure, Governance and Management Al Hutton Cranswlck Sports and Recreatlon Assoclation Is a regIste￿d charlty governed by its constitutlon adopted on 01 June 1987 and amended at subsequent Annual General Meetlngs In 1988, 1991, 1994, 1995, 2003, 2004, 2009, 2011 and 2018. itment The Trustees form the Executive Committee of the charity. The members of the Executive Commlttee are elected at the Annual General Meeting by the members of the Charity, and usually remain in office until the Annual General Meeting next followlng thelr electlon. At the end of thls term they can stand for re-elettion. All members are clrculated wlth invltatlons to nomlnate Trustees in advance of the Annual General Meeting. There is a provlslon for the co-option of additional Trustees If requlred. The Constitution states that the charity needs five members to be quorate. Hl[￿ON CRANSWICK SPORTS AND RECREATION ASSOCIATION Charity No: 700877 Report of the Board of Trustees For the year ended 30 June 2020 Trustee Induction and Trainin All Trustees are provided with the Charity Commlsslons 'Roles and Responsibilities of Trustees,, the Constitution and the financlal ststements including the Annual Report. Any training required by the TrUSt￿S may be requested at any point, where it is considered useful to their role as Trustee. onal tr The board of Trustees manages the Charity. Trust￿5 are aware that any conflicts of interest are declared and minuted. The board meets every 4 to 6 weeks. Ilcies.. Child Protection and Equal Opportunltles pollcies are In place for the charlty. Persons and groups using the premises also have pollcies in place. The major rlsks to which the charlty Is exposed, as identified by the Trustees, have been revlewed and systems have been establlshed to mitlgate those risks, Objectlves and Actlvities As set out in the Constitutlon, the Charity's objects are to provide for the inhabltants of Hutton Cranswick and the nelghbourhood (herein after called 'the area of beneflt,) In the Interests of soclal welfare facilities for recreation and leisure time occupatlon, for the purpose of relaxation and wlth the objett of Improving the condltlons of life for the sald Inhabltsnts. e f Ilowin In developlng the main objective5 for the followlng year the Trustees have given regard to the Charity Commission guldance on public benefit. To contlnue to encourage use by the public and new groups for any sporting and recreational purpose. To further improve members/users facilitles such as the community hall and playing fields. To increase revenue by havlng caravan meetings/ social evenings/ sports days. In association with the FA to provide increased performance for the sports SUrfa￿S and provision of our own field Maintenan￿ equipment. To developi Wlth the assistance of the village childmlnders, a community garden for children and wheelchair users. To apply for funding to build a new communlty based extension to the building. HLrFroN CRANSWICK SPORTS AND RECREATION ASSOCIATION Charity No: 700877 Report of the Board of Trustees For the year ended 30 June 2020 Achievements and Performance Review fA Durlng the year we have undertaken the following activities: We have provided facilities for 6 senior football teams, plus junior team. Tennis teams of mixed sex and age. An archery section of mixed sex and age. A cricket sectlon wlth one team of mixed age groups. Developed a club for sporting and social activities for'seniors,. The sports fields have benefitted from 'tining', moss/weed killing and appllcation of fertilizer so as to improve playing surfaces. Astro turf tennis/football Surfa￿ has been cleaned and re-juvenated to ensure longer Ilfe. Flood lamps have been seNlced and malntained to ensure they comply with H & S rules and glve longer Ilfe for use durlng the evenlng. Chlldren's soft play takes place 2, 112 days a week, when posslble. There is a weekly whist drive, usually attended by more senlor cltizens. A qulz nlght every month. New Senlors Youth club providlng mixed social and sportlng actlvlty for'senlors, Hall used regularly for children, partles and meetings. A new fitness class Is held on a weekly basis, Use of hall by furnlture restorlng group, Table Tennis nlghts Soclal coffee mornlngs developed by members of the local rellglous groups Financial Review It is the aim of the Executlve Committee to retsin one years, core running costs in the unrestricted general fund to ensure a sufficlent buffer to enable effettive financlal decision-making, rather than short term decisions and the charity wlll work towards achieving this. HLr￿0N CRANSWICK SPORTS AND RECREATION ASSOCIATION Charity No: 700877 Report of the Board of Trustees For the year ended 30 June 2020 Trustees Responslbilities The Charities Act requires the Trustees to prepare financlal statements for each financial year. In accordance with the Charity Commission Guidance the Trustees have eletted to prepare the accounts on the Receipts and Payments basis. This is an ac￿ptable format for all non-company charities with an income below £250,000. The Trustees are responsible for keeping proper accounting records which dlsclose wlth reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financlal statements comply with the Charities Att 2011. The Trustees are also responslble for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detectlon of fraud and other irregularities. Statement of disclosure of Information to Independent Examiner The Charity has an Income belween £25,000 and £lm and therefore Èlls under the Independent Examination regime. We, the Trustees of the Charity iyho held office at the date of approval of these financlal statements, each confim so ftdr as we are aware, that: O there Is no relevant Informatlon of whlch the Charivs Independent èxaminer is unaware; and we have taken all the steps that we ought to have taken as Trustees in order to make ourselves aware of any relevant information and to estsblish that the Charity's Independent Examiner is aware of that Information. Independent Examiner A ￿sOlUtion to reappolnt Independent Examiner, Phoenlx Accountancy and Business Consultancy Llmited w511 be proposed at the forthcomlng annual general meeting. Trustee Declaratlon The Trustees declare that they have approved the Trustees, report. Slgned on behalf of the charty's Trustees Frances Joh son Chalrperson Date: LK io C￿00 LO￿￿￿￿C00￿)a)01￿O I co pN￿Ln*￿Cootr￿ tts) i ts)G)thmo i ¢XJ trmcfj￿ mo o)oN ONmLn ¢xrrJ0tNLno￿cLn￿￿Ln0rn r£*P4C¥JmLntr￿0LftLft 0￿¢¢ cmc MCJNLno￿C￿Y*￿Ln0 orq e44 Ln (Yi ¢ u X c y) < 2 ¢u U)o1 Ln o)m HUThON CRANSWICK SPORTS AND RECREATION ASSOCIATION Charity No: 700877 ststement of Assets and Liabilities As at 30 June 2020 Notes 2020 2019 Monetary Assets Current Account Savings Account Cash in hand Totsl Monetary Assets Comprising: Unrestricted Funds Restrlcted Funds 9,096 49,612 166 2,199 19,611 167 48,389 19,335 Non-monetsry Assets and Liabilities Flxed Assets for the Charity's use Land and Buildings (Revalued) Trattor (At cost) Furnlture and Equlpment (At cost) 346,500 29,947 346,500 29,947 395,767 393,786 Debtors Sundry Debtors Creditors Accounts Fees 396 396 241 241 These financlal statements were approved by the committee on behalf by: and slgned on Its Frances Johnson, Chairperson Mlke Wardell, Trustee The notes on pages 14 to 17 form part of these financial ststements. OON CnlD ru In c ¢lJ c o UI oAcomocfj Ln40NCThQ) pl￿) L>￿0￿¢ mOoNN￿Or4 p4thArooo 0￿£￿>£ Li(n>co&¥ HurroN CRANSWICK SPORTS AND RECREATION ASSOCIATION Charity No: 700877 Notes to the Accounts For the year ended 30 June 2020 Restricted Funds (continued) The Football Foundation - Adult Steel Freestsnding Goal Pack Restricted funding of £1,252 was received from The Football Foundation, to help towards an Adult steel freestandlng goals pack. The Football Foundatlon contributed 750/0 of the costs, wlth Hutton Cranswick Sport and Recreation Association required to provide 25 % match. East Riding Yorkshire Council - Active Creative Grant A grant for £1,345 was received from East Riding Yorkshire Council to help support Sport, Play and Arts related activity. Hutton Cranswlck Warrlors Football Restrlcted funding of £2,000 was received in the prlor year from Tesco Bags of Help in adminlstered by Groundworks towards the Hutton Cranswlck Warrlors Football Teams Sn 2019, there has been no expendlture against thls during the year. New Bulld - Brick Appeal Hutton Cranswlck Sports and Recreatlon Associatlon are raising fund5 for the purpose of building a new purpose bullt modern bulldlng to enable them to enhance the faclllties and offer a greater cholce of attlvltles. Fundralsing for this was started off wlth an appeal whereby people and organlsations could sponsor a brick and have their name engraved. Thls ralsed £150 durlng the year. New Bulld - Donatlon A £5,000 donation was recelved from JS & EC Rymer Charltable Trust, to contribute towards funds to build a new purpose built modern building. Taxatlon Hutton CranswSck Sport and Recreation Association is a registered charlty. All the associations, income is applied to its charitable objettlves and the associatlon is therefore exempt under current legislation from most forms of taxation. The charity is not VAT reglstered and all expenditure Includes Irrecoverable VAT. Trustee Remuneration No remuneration direttly or indirectly out of the funds of the charlty was pald or payable for the year to any Trustee. There was reimbursement of travel expenses amounting to £105 paid to 2 Trustees (2019: £110 for 2 Trustee) In respect of the year. 17