## THE CITY OF YORK GUILDHALL ORCHESTRA ## HONORARY TREASURER’S REPORT ## FOR THE YEAR ENDED 30 JUNE 2024 The accounts set out in the statement of financial activities and balance sheet summarise the results for the 2023/2024 concert season. The Orchestra incurred a deficit of £1,962, for the year to 30 June 2024, in comparison to a surplus of £522 in the previous period. The Orchestra performed a full series of concerts once again for the financial year to 30 June 2024. The concert in February was “shared” with Leeds Festival Chorus. The Orchestra, once again, also performed at Helmsley Arts Centre in November. The production of all concerts during the year was commissioned to YGO Productions Ltd. This helped mitigate costs and with support from our sponsors, patrons, and many others, resulted in a smaller deficit in comparison to years gone by. Committee continue to monitor finances and seek ways to minimise Barbican deficits without sacrificing the quality of the Orchestra. The production of all concerts in the year ending 30 June 2025 has, once again, been commissioned to YGO Productions Ltd. Committee also, on an ongoing basis, seek alternative venues which may fit in with both the Orchestra’s objectives whilst at the same time being financially prudent. The movement in assets, liabilities and funds is reflected in the Balance Sheet. The deposit with Virgin Money has been extended for another year. Sincere thanks go to all those associated with the Orchestra and the generous support provided by many people including our loyal committee members. This is very much appreciated. Michael Wilson Honorary Treasurer Date: |—
FOR ENGLAND AND WALES|—
FOR ENGLAND AND WALES|**The City of York Guildhall Orchestra**
700863
Annual accounts for theperiod
7/1/2023
**To**
6/30/2024
Charity No
(if any)
Period
start
date
Period end
date
~~a~~|**The City of York Guildhall Orchestra**
700863
Annual accounts for theperiod
7/1/2023
**To**
6/30/2024
Charity No
(if any)
Period
start
date
Period end
date
~~a~~|**The City of York Guildhall Orchestra**
700863
Annual accounts for theperiod
7/1/2023
**To**
6/30/2024
Charity No
(if any)
Period
start
date
Period end
date
~~a~~|**The City of York Guildhall Orchestra**
700863
Annual accounts for theperiod
7/1/2023
**To**
6/30/2024
Charity No
(if any)
Period
start
date
Period end
date
~~a~~|**The City of York Guildhall Orchestra**
700863
Annual accounts for theperiod
7/1/2023
**To**
6/30/2024
Charity No
(if any)
Period
start
date
Period end
date
~~a~~|**The City of York Guildhall Orchestra**
700863
Annual accounts for theperiod
7/1/2023
**To**
6/30/2024
Charity No
(if any)
Period
start
date
Period end
date
~~a~~|**The City of York Guildhall Orchestra**
700863
Annual accounts for theperiod
7/1/2023
**To**
6/30/2024
Charity No
(if any)
Period
start
date
Period end
date
~~a~~| |---|---|---|---|---|---|---|---|---| |**Section B Balance sheet**|**Section B Balance sheet**|||||||| |||**Note**|Guidance Notes|**Unrestricted**
**funds**|**Restricted**
**income**
**funds**|**Endowment**
**funds**|**2024**
**Total**|**2023**
**Total**| |||||**£**|**£**|**£**|**£**|**£**| |**Current assets**||||||||| |**Debtors**|**Debtors**|**6**|B07|16,369 - - 16|369 - - 16|369 - - 16|369 - - 16,369 10|369 10,819| |**Investments**|**Investments**|**7**|B08|30,009 - - 30|009 - - 30|009 - - 30|009 - - 30,009 28|009 28,893| |**Cash at bank and in hand**||**8**|B09|13,401 - - 13|401 - - 13|401 - - 13|401 - - 13,401 20|401 20,091| ||**Total current assets**||B10|59,779 - - 59|779 - - 59|779 - - 59|779 - - 59,779 59|779 59,803| |||||||||| |**Creditors: amounts falling due within**||||||||| |**one year**||**9**|B11|8,910 - - 8|910 - - 8|910 - - 8|910 - - 8,910 6|910 6,972| |||||||||| |**Net current assets/(liabilities)**|||B12|50,869 - - 50|869 - - 50|869 - - 50|869 - - 50,869 52|869 52,831| |||||||||| |**Total net assets or liabilities**|**Total net assets or liabilities**||B16|50,869 - - 50|869 - - 50|869 - - 50|869 - - 50,869 52|869 52,831| |**Funds of the Charity**||||||||| |**Unrestricted funds**|||B19|50,869 - - 50,869 52,831|50,869 - - 50,869 52,831|50,869 - - 50,869 52,831|50,869 - - 50,869 52,831|50,869 - - 50,869 52,831| |**Restricted funds**|**Restricted funds**|||- - - - -|- - - - -|- - - - -|- - - - -|- - - - -| ||**Total funds**||B21|50,869 - - 50|869 - - 50|869 - - 50|869 - - 50,869 52|869 52,831| |||||||||| |Signed by one or two trustees on behalf of all||||||||Date of| |the trustees||||Signature||Print Name||approval| |||||||||dd/mm/yyyy| |||||||MS A. GREEN CBE||| |**The City of York Guildhall Orchestra**
700863
Annual accounts for theperiod
Period start date
7/1/2023
**To**
6/30/2024
Charity No
(if any)
Period end
date
—~~———————~~
FOR ENGLAND AND WALES|**The City of York Guildhall Orchestra**
700863
Annual accounts for theperiod
Period start date
7/1/2023
**To**
6/30/2024
Charity No
(if any)
Period end
date
—~~———————~~
FOR ENGLAND AND WALES|**The City of York Guildhall Orchestra**
700863
Annual accounts for theperiod
Period start date
7/1/2023
**To**
6/30/2024
Charity No
(if any)
Period end
date
—~~———————~~
FOR ENGLAND AND WALES|**The City of York Guildhall Orchestra**
700863
Annual accounts for theperiod
Period start date
7/1/2023
**To**
6/30/2024
Charity No
(if any)
Period end
date
—~~———————~~
FOR ENGLAND AND WALES|**The City of York Guildhall Orchestra**
700863
Annual accounts for theperiod
Period start date
7/1/2023
**To**
6/30/2024
Charity No
(if any)
Period end
date
—~~———————~~
FOR ENGLAND AND WALES|**The City of York Guildhall Orchestra**
700863
Annual accounts for theperiod
Period start date
7/1/2023
**To**
6/30/2024
Charity No
(if any)
Period end
date
—~~———————~~
FOR ENGLAND AND WALES|**The City of York Guildhall Orchestra**
700863
Annual accounts for theperiod
Period start date
7/1/2023
**To**
6/30/2024
Charity No
(if any)
Period end
date
—~~———————~~
FOR ENGLAND AND WALES|**The City of York Guildhall Orchestra**
700863
Annual accounts for theperiod
Period start date
7/1/2023
**To**
6/30/2024
Charity No
(if any)
Period end
date
—~~———————~~
FOR ENGLAND AND WALES|| |---|---|---|---|---|---|---|---|---| |**Section A Statement of financial activities**|**Section A Statement of financial activities**||**Section A Statement of financial activities**|||||| |**Recommended categories by**
**activity**||**Notes**|Guidance Notes|**Unrestricted**
**funds**|**Unrestricted**
**Restricted**
**income**
**funds**|**Endowment**
**funds**|**2024**
**Total funds**|**2023**
**Total funds**| |||||**£**|**£**|**£**|**£**|**£**| |**Income**||**3**||||||| |**Income and endowments from:**||||||||| |Donations and legacies|||S01|8,582 - - 8|582 - - 8|582 - - 8|582 - - 8,582 8|582 8,767| |Charitable activities|||S02|21,520 9|520 9,674 - 31|674 - 31|674 - 31,194 33|194 33,556| |Other trading activities|||S03|8,000 - - 8|000 - - 8|000 - - 8|000 - - 8,000 8|000 8,750| |Investments|||S04|1,381 -|381 -||1,381 677|381 677| |**Total income**|||S07|39,483 9|483 9,674 - 49|674 - 49|674 - 49,157 51|157 51,750| |**Expenditure**||**5**||||||| |**Expenditure on:**||||||||| |Charitable activities|||S09|41,445 9|445 9,674 - 51|674 - 51|674 - 51,119 51|119 51,228| |**Total Expenditure**|||S12|41,445 9|445 9,674 - 51|674 - 51|674 - 51,119 51|119 51,228| |||||||||| |**Net income/(expenditure) before investment**|**Net income/(expenditure) before investment**|**Net income/(expenditure) before investment**||||||| |**gains/(losses)**|||S13|(1,962)|-|-|(1,962)|522| |Net gains/(losses) on investments|||S14|-|-|-|-|-| |**Net income/(expenditure)**|||S15|(1,962)|-|-|(1,962)|522| |**Transfers between funds**|||S17|-|-|-|-|-| |**Net movement in funds**|||S20|(1,962)|-|-|(1,962)|522| |**Reconciliation of funds:**||||||||| |Total funds brought forward|||S21|52,831 - - 52|831 - - 52|831 - - 52|831 - - 52,831 52|831 52,309| |**Total funds carried forward**|||S22|50,869 - - 50|869 - - 50|869 - - 50|869 - - 50,869 52|869 52,831| **The City of York Guildhall Orchestra Notes to the Accounts Year Ended 30 June 2024** ## **1. Basis and Preparation** ## **1.1 Basis of accounting** The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), issued on 16 July 2014 (as updated through Update Bulletin 1 published on 2 February 2016), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, and UK Generally Accepted Practice. The financial statements have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn. The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are prepared in sterling which is the functional currency of the charity and rounded to the nearest £. The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated. ## **1.2 Going concern** The accounts have been prepared on a going concern basis. ## **1.3 Accounting policies** The accounts present a true and fair view and the accounting policies adopted are those outlined in note 2. ## **2. Accounting policies** ## **2.1 Income** ## **Tax Reclaimed on Donations** Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise. ## **Income from Interest** This is included in the accounts when receipt is probable and the amount receivable can be measured reliably. ## **Income from Membership Subscriptions** Membership subscriptions received in the nature of a gift are recognised in Donations. All other income is included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. ## **2.2 Expenditure** Expenditure is included in the Statement of Financial Activities on an accruals basis and has been classified under headings that aggregate all costs related to the category. ## **2.3 Current Asset Investments** The charity has cash invested which it holds on deposit with a maturity date of less than one year. This is being held for investment purposes rather than to meet short term cash commitments as they fall due. ## **2.4 Debtors** Debtors are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received. ## **2.5 Creditors** The charity has creditors which are measured at settlement amounts less any trade discounts, if applicable. ## **2.6 Funds** Unrestricted funds are available for use at the discretion of the trustees in futherance of the general objectives of the charity and which have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. ## **3. Analysis of Income** |**Donations**
Gift Aid
Membership subscriptions
Total
**Charitable Activities**
Tickets and programme Sales
Fees
Advertising
Leeds Festival Chorus Contributions
Miscellaneous
Concert costs recharged
Hall cost recoveries from CYC
Masterclass cost recoveries from YMH
**Income from Investments**
Interest receivable
**Other trading income**
Sponsorship income
**Total income**|**2024**
**2023**
**Unrestricted**
**Restricted**
**2024**
**Unrestricted Restricted**
**2023**
**Funds**
**Funds**
**Total**
**Funds**
**Funds**
**Total**
**£**
**£**
**£**
**£**
**£**
**£**
1,373
-
1,373
1,446
-
1,446
7,209
-
7,209
7,321
-
7,321| |---|---| ||8,582
-
8,582
8,767
-
8,767| ||18,549
-
18,549
26,091
-
26,091
1,909
-
1,909
-
-
-
-
-
-
75
-
75
-
4,749
4,749
1,888
-
1,888
453
-
453
-
-
-
609
-
609
699
-
699
-
4,325
4,325
-
4,203
4,203
-
600
600
-
600
600| ||21,520
9,674
31,194
28,753
4,803
33,556| ||1,381
-
1,381
677
-
677| ||8,000
-
8,000
8,750
-
8,750| ||| ||39,483
9,674
49,157
46,947
4,803
51,750| ||| ## **4. Donated Services** Unpaid volunteers provide donated services to the orchestra. These include members of the Orchestra and Trustees. Unpaid orchestra members perform with the Orchestra, alongside paid "leaders". Trustees provide their time free of charge in order to ensure the Charity meets its objectives and responsibilities. ## **5. Analysis of Expenditure** |||**2024**|||**2023**||| |---|---|---|---|---|---|---|---| ||**Unrestricted**|**Restricted**|**2024**|**Unrestricted **|**Restricted**|**2023**|| ||**Funds**|**Funds**|**Total**|**Funds**|**Funds**|**Total**|| ||**£**|**£**|**£**|**£**|**£**|**£**|| |**Charitable Activities**|||||||| |Commissioning fee|27,280|9,074|36,354|10,416|-||10,416| |Soloists' fees|-|600|600|1,935|600||2,535| |Director's, leaders' and players' fees|-|-|-|9,756|-||9,756| |Players' expenses|-|-|-|250|-||250| |Concert fixer|-|-|-|200|-||200| |Programme notes|600|-|600|300|-||300| |Hall hire and venue costs|1,630|-|1,630|12,289|4,203||16,492| |PRS, music and instrument hire|609|-|609|2,450|-||2,450| |Direct stationery, postage, sundries
Advertising, marketing and publicity
Gifts
Membership and subscriptions
Website development costs
Leeds Festival Chorus Fee
Bank charges
**Total expenditure**|2,242
-
2,242
533
-
533
7,161
-
7,161
5,938
-
5,938
-
-
-
372
-
372
344
-
344
231
-
231
-
-
-
1,634
-
1,634
1,489
-
1,489
-
-
-
90
-
90
121
-
121| |---|---| ||41,445
9,674
51,119
46,425
4,803
51,228| ## **6. Debtors and Prepayments** |**Due within one year:**
Sundry debtors
Tax on gift aided subscriptions
YGO Productions Ltd
Prepayments
Total
**7. Investments**
Cash - one year deposit with Virgin Money
**8. Cash at Bank and in Hand**
Cash at bank and in hand
**9. Creditors and Accruals**
**Due within one year:**
Sundry creditors
Accruals and prepaid income
Total|**2024**
**2023**
**£**
**£**
2,511
3,823
1,373
1,446
12,261
5,431
224
119| |---|---| ||16,369
10,819| ||**2024**
**2023**
**£**
**£**
30,009
28,893| ||**2024**
**2023**
**£**
**£**
13,401
20,091| ||**2024**
**2023**
**£**
**£**
6,861
6,861
2,049
111| ||8,910
6,972| ## **10. Related Party Transactions** ## **Expenses** During the year, trustees are reimbursed expenses incurred on behalf of the charity for carrying out their activities. ## **11. Restricted Funds** |York Musiic Hub
CYC Funding
LFC Contributons|Balance b/f
Income
Expenditure
Transfers
Balance c/f
£
£
£
£
£
-
600
-600
-
-
-
4325
-4325
-
-
-
4749
-4749| |---|---| ||-
9,674
-9,674
-
-| York Music Hub give funding to cover some of the masterclass costs. York City Council give funding to cover some of the hall costs. LFC give funding to cover some of the production costs. ## **Independent Examiner’s Report to the Trustees of The City of York Guildhall Orchestra (the “charity”)** I report to the charity Trustees on my examination of the accounts for the year ended 30 June 2024. This report is made solely to the charity’s Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the charity’s Trustees those matters I am required to state to them in an Independent Examiner’s Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s Trustees as a body, for my work or for this Report. ## **Responsibilities and basis of report** As the charity’s Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Act and in carrying out my examination, I have followed all the applicable directions given by the Charity Commission (under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination; I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## **Signed: Date:** Philip Thake FCA York