## **Trustees’ Annual Report for the period** **From 01/02/2024 Period start date To** ## **31/01/2024 Period end date** ## **Charity name:** ## **Charity registration number:** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**a) To hold an annual agricultural**
**show for the exhibition of**
**livestock, farm produce,**
**domestic and farming crafts and**
**any other things relating to**
**agriculture.**
**b) To promote the protection and**
**survival of the natural**
**environment and agricultural rare**
**breeds,**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The holding of the annual agricultural**
**Sennybridge show.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Confirmed that the trustees have had**
**regard the guidance on Public Benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference| |---|---| |Policy on grant making|Para 1.38| |Policy on social investment|Para 1.38| |including program related|| |investment|| |Contribution made by|Para 1.38| |volunteers|| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Annual show held in September 2023**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** Review of the charity’s Para 1.21 financial position at the end of the period Statement explaining the Para 1.22 policy for holding reserves stating why they are held Amount of reserves held Para 1.22 Reasons for holding zero Para 1.22 reserves Details of fund materially in Para 1.24 deficit Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Rules adopted 13 October 1988**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|The Devynock Agricultural Society| |---|---| |Other name the charity uses|| |Registered charity number|700805| |Charity’s principal address|Show Office
Defynnog Road
Sennybridge
LD3 8RU| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
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8
9
10
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12
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14
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||E T Morgan|||| ||E H Jones|||| ||O R Jones|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Owen Jones **Full name(s)** Mr Owen Jones **Position (eg Secretary,** Trustee **Chair, etc) Date** 18/11/2024 DEVYNOCK AGRICULTURAL SOCIETY INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31 JANUARY 2024 DEVYNOCK AGRICULTURAL SOCIETY INDEX TO THE INCOML AND EXPENDITURE ACCOUNTS for tbe year ended 31 January 2024 Page L£gal and administrative infornlation Income and expenditure reports Balancc sheet Notes to the income and expenditure statcment DEVYNOCK AGRICULTURAL SOCIETY LEGAL AND ADMINISTRATIVE INFORIIIATION Regist¢rcd charity number: 700805 Trustees: Mr l T Lewis Mr E H Jones Mr E T Morgan Mr O R Jones Address of the Trustees- Sennybridge Show Office Defynnog Road Scnnybridge Brccon LD3 8RU Page I DEVYNOCK AGRICULTUII4L SOCIETY INCQME AND EXPENDITURE ACCOUNT FOR THE YF.AR ENDLD 31 JANUARY 2024 NOTES 2024 2023 SHOW INCOME Subscriptions received Show gate Sponsorship, donations and advertising Show enlries Trade Siands Speed shear Bar profit 1,988 10,024 1,844 10,734 2,401 4,733 2,105 380 2,000 3,824 2,350 1,748 2,100 23,631 22,600 LESS: EXPENDITURE Prizes General expenditure Show expenses 5,650 3,659 18,556 5,670 6,733 24,826 27,865 37,229 Deficit of income over expenditure 4,234 14,629 ANCILLARY TrWNCTIONS Tractor run Prcsidcnts evening Masked singer Bingo evening 1,350 171 1,204 7,511 923 1,202 846 2,367 10,840 Offjce rent 1.000 1,000 Bank interest received 412 134 Depreciation 282 NET SURPLUS O)EFICIT) FOR THE YEAR 737 2,655 Page 2 DEVYNOCK AGRICULTURAL SOCIETY INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JANUARY 2024 2024 2023 INCOME Subscriptions received Bank interest received 908 218 968 li 1,126 979 Less: Prizes paid 485 350 485 350 NET SURPLUS FOR THE YEAR 641 629 Page 3 DEVYNOCK AGRICULTURAL SOCIETY BALANCE SHEF.'r AS AT 31 JANUARY 2024 2024 2023 FIXED ASSETS 11,236 10,390 CURRENT ASSETS Bank current accounts Bank deposit accounts Bank accounts - 200 club NFU investment Debtors Prepayments 1,343 44,977 23,627 50,159 2,127 615 122,847 772 31,629 33,649 50,159 1,991 742 118,942 CREDJTORS Sundry Creditors 200 Club - Subsciiptions in advai 7,519 898 8,417 2,662 908 3,570 114,430 115,372 125,666 125,762 CAPITAL ACCOUNT Accumulated surplus brought for Surplus for the year 96,775 737 99.431 2,656 96,038 96.775 200 Club brought fonvard Net surplus for the year 28,987 28,358 629 29,628 28,987 125,666 125,762 Approvaj on behalf of the Trusle Date Pagc 4 DEVYNOCK AGRICULTURAL SOCIETY NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JANUARY 2024 I. GENERAL EXPENSES 2024 2023 Printing, postage and stationery Postagc, Iclephone, honorarium Licences and insurance Hire of hall, electricity Websitc costs Laptop Card rcaders Misccllaneous costs 762 1,350 1,684 1,611 172 742 356 56 3,270 126 150 113 3,659 6,733 3. SHOW EXPEIYSES 2024 2023 Marquees Toilets Security cosis First Aid Main ring display / attractions Judg¢ expenses Catcring Rossetts Show electrics PA Sysl¢m Advertising Photography Disco Misc cxpenses 4,836 2,364 2,393 500 4.032 12,348 2,244 1,636 350 774 100 2.005 1,757 1,482 420 227 195 288 1,001 I,oii 1.898 435 195 300 592 18,556 24,827 Page 5 DEVYNOCK AGRICULTURAL SOCIETY NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JANUARY 2024 2. FIXED ASSETS Trailer & equipment Computer Office Total Cost As at l February 2023 Additions I disposals 640 1.128 1,440 10,388 12,468 1,128 As at 31 January 2024 1,768 1,440 10,388 13,596 Depreciation As at l February 2023 Charge for the year 639 282 1,439 2,078 282 As at 31 January 2024 921 1,439 2,360 Net Book Value As at 31 January 2023 10.388 10,390 As at 31 January 2024 847 10,388 11,236 3. PIFU INVESTMENT 2024 2023 Market value of NFU inveslment 53,452 48,384 Thc NFU provides the market value of the Anvestments held with them every six months. Therefore, the most recent valuation available at the time of preparing these financial statements is at 30 June 2024. For comparative Purposes the value at 30 June 2023 is given). Pagc 6 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** The Devynock Agricultural Society **On accounts for the year** 31 January 2024 **Charity no** 70805 **ended (if any) Set out on pages** 1-2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** E J Pugh **Date:** 20/11/20224 ~~PO |~~ **Name:** Miss Eirlys Pugh ~~Pe~~ **Relevant professional** MAAT **qualification(s) or body (if any):** **Address:** NOT PROVIDED FOR PUBLIC RECORD **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**