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2022-12-31-accounts

The Plynlimon Trust

Accounts for the Year Ended 31 December 2022

Charity No. 700748

Apple Accountants 7A Harrow Road Hereford HR4 0EH

The Plynlimon Trust

Index

The Plynlimon Trust General Information

Charity Trustees: Patricia Hales
Valerie Myatt
Lin Mathias
Patrick Riggall – died 4 October 2022
Administering Trustees: Rebecca Huggett
Paul Jackson
Margaret Jackson
Administering Office: Units 21-23 Foley Trading Estate
Hereford
HR1 2SF
Independent Examiner: D A Berkeley ACMA
Apple Accountants
Hereford
HR4 0EH
Bankers: Clydesdale Bank
Customer Banking Contact Centre
1stFloor, 40 St Vincent Place
Glasgow G1 2HL
Solicitors: Messrs Harrison Clark Rickerbys
29 Broad Street
Hereford HR4 9AR

1

THE PLYNLIMON TRUST 2022

Constitution and objects

The Plynlimon Trust is constituted by Deed of Trust dated 11 July 1988 and is a Registered Charity, No. 700748.

The object of the charity is to provide assistance to persons suffering from mental illness, arrested or incomplete development of mind, psychopathic disorder or any other disorder or disability of mind, terminal physical illness or mental handicap or who are otherwise underprivileged. To achieve this objective, the charity operates a number of projects.

The Board of Trustees has a duty to undertake discussion and make recommendations on constitutional and strategic issues all within the context of its mission.

Each trustee has a special interest e.g. Human Resources, Finance, Transport, and Education. The Board of Trustees are conscious of the unpredictability of its public sources of funding.

Income to the Charity comes from a variety of sources: donations, grants for specific projects, the Community Café, contracts through Herefordshire Council and WCC for schools’ transport and training programmes, private training courses, and Dial a Ride income.

The securing of income for support and service development in the local area and the charity as a whole is always at the forefront in the thinking of Trustees and the senior management team.

When applying for funds the Trustees have to ensure compliance in both the terms and conditions of the grant maker and The Plynlimon Trust. The income generation strategy reflects the aims of our mission and the priority objectives.

The Trustees have considered carefully the Charity Commission's guidance on public benefit. The provision of the facilities as described provides a benefit to all in the local community and further afield.

2

CHAIR OF TRUSTEES REPORT:

Patricia Hales

Emerging from the constraints of the Pandemic we have had a strong demand for our services. As you will see elsewhere in this report, over the past year the number of people choosing to use Dial a Ride services is increasing month by month. And it needs to as we are coming out of an unprecedented global pandemic, which has affected those living with dementia, health problems and isolation particularly harshly, but, unfortunately, entering a period of great financial and economic uncertainty, we have therefore tried to hold our costings to the bare minimum despite increases in utilities, fuel, payroll and cost of food. The Dial a Ride service was severely impacted by the pandemic and is only now making a slow recovery to its original level of regular customers. The war in Ukraine has caused a knock-on effect to the cost of fuel, a lack of spare parts for vehicles when breakdowns occur and general running costs. The transport service we have provided for many years has never seen such unprecedented times

I’m pleased to say that during the year we were finally able to resume many of our face-to-face training courses through Horizon Training. Several training contracts came to an end in mid 2022 and the decision was made to become an Alternative Provision Provider dealing mainly with secondary schools in Herefordshire. We downsized staffing and reduced overheads to enable us to start this new project.

Chapters Bookshop did not re-open and at the beginning of 2022 we decided to turn the shop into a Drop-In centre for people to access information about careers, courses and support in partnership with Herefordshire Talk Community. Unfortunately, referrals from other organisations did not happen and we decided in June 2022 to sell the shop and 2 flats.

Though challenges continue, the organisation has shown that it is innovative, solution-focused, and flexible enough to rise to them.

The Board is mindful of the state of our aging fleet of Mini-buses and we are constantly looking for grants which will support the Dial a Ride service.

Patrick Riggall a long term Trustee of the Plynlimon Trust passed away in October 2022, the Board of Trustees now stands at 3 members.

Although 2022 has continued to be a very difficult year for all sectors of The Plynlimon Trust it is slowly beginning to recover from the pandemic, high fuel and utility costs and wage increases.

As ever, none of this would have been possible without the commitment and energy of our staff. We’re truly grateful and it gives us great confidence that we can continue, together, to make a real difference.

3

The Plynlimon Trust INDEPENDENT EXAMINER’S REPORT TO

THE TRUSTEES OF THE Plynlimon Trust

UNDER SECTION 144 OF THE 2011 CHARITIES ACT

I report on the accounts of the Association for the year ended 31 December 2022, which are set Out on Pages 7 to 10.

RESPECTIVE RESPONSIBILITIES OF TRUSTEE AND EXAMINER

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees Consider that an audit is not required for the year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

BASIS OF INDEPENDENT EXAMINER’S REPORT

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes areview of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

INDEPENDENT EXAMINER’S STATEMENT

In connection with my examination, no matter has come to my attention:

(1)Which gives me reasonable cause to believe that in any material respect the requirements:

have not been met; or

NAME OF EXAMINER: David Berkeley Mr David Berkeley DATE: 30 October 2023 ADDRESS: Apple Accountants, 7A Harrow Road, Hereford HR4 0EH RELEVANT QUALIFICATIONS: Chartered Management Accountant (ACMA) PROFESSIONAL BODY: Chartered Institute of Management Accountants

4

The Plynlimon Trust Statement of Financial Activities Year Ended 31 December 2022

Note
Incoming Resources
Donations and similar incoming
resources
2
HMRC Grants
Other Grants
Other Trading Activities
Investment Income
3
Profit on Sale of Buildings
4
Total Incoming Resources
Resources Expended
Charitable Activities
5
Governance Costs
6
Total Resources Expended
Net Surplus / (Expenditure for Year)
Total Funds Brought Forward
Total Funds Carried Forward		 Unrestricted
Funds
£
38,125
0
9,000
361,072
84
32,881
441,162
470,854
5,495
476,349
(35,187)
43,847
8,660		 Restricted
Funds
£
0
0
0
0
0
0
0
33,022
0
33,022
(33,022)
71,030
38,008		 2022
2021
£
£
38,125
41,625
0
25,976
9,000
41,326
361,072
342,734
84
8
32,881
0
441,162
451,669
503,876
486,484
5,495
6,286
509,371
492,771
(68,209)
(41,102)
114,877
155,979
46,668
114,877
Total Funds		 2022
2021
£
£
38,125
41,625
0
25,976
9,000
41,326
361,072
342,734
84
8
32,881
0
441,162
451,669
503,876
486,484
5,495
6,286
509,371
492,771
(68,209)
(41,102)
114,877
155,979
46,668
114,877
Total Funds
451,669
486,484
6,286
492,771
(41,102)
155,979
114,877

The notes on pages 7 to 10 form part of these financial statements

5

The Plynlimon Trust Balance Sheet Year Ended 31 December 2022

Note
Fixed Assets
Tangible Assets
9
Current Assets
Stock & Work in Progress
Debtors
10
Cash at Bank
Creditors: Amounts Falling
11
due within one year
Net Current Liabilities
Total Assets Less Current Liabilities
Net Assets
Creditors:Amounts falling due
12
after more than one year
Capital and Reserves
Unrestricted Income Funds
Revaluation Reserve
Total unrestricted funds
Restricted Income funds		 £
£
173,019
173,019
50,543
77,913
17,289
145,745
(237,413)
(91,668)
81,351
81,351
(34,683)
46,668
8,660
0
8,660
38,008
46,668
2022		 £
£
391,361
391,361
26,543
81,231
21,039
128,813
(331,110)
(202,298)
189,064
189,064
(74,187)
114,877
(149,225)
193,072
43,847
71,030
114,877
2021		 £
£
391,361
391,361
26,543
81,231
21,039
128,813
(331,110)
(202,298)
189,064
189,064
(74,187)
114,877
(149,225)
193,072
43,847
71,030
114,877
2021
189,064
189,064
(74,187)
114,877
(149,225)
193,072
43,847
71,030
114,877

6

The Plynlimon Trust Notes to the Financial Statements Year Ended 31 December 2022

1. Principal Accounting Policies Basis of Accounting

These accounts have been prepared under the historical cost convention, and in accordance with the applicable accounting standards and the Charities SORP (Statement of Recommended Practice 2015: "Accounting and Reporting by Charities (FRS102)".

Depreciation

Depreciation on tangible fixed assets is charged so as to write off their full cost or valuation, less estimated residual values, over their expected useful lives at the following rates:

Motor Vehicles - 25% of written down value per annum
Fixtures and Fittings - 10% of cost per annum
Fixtures and Fittings - 20% of cost per annum
Computer Equipment - 33% of cost per annum

Freehold property has never been depreciated. The carrying value of the land at Huntsham and the Chapters Bookshop was revalued in a earlier year. The Trustees consider these values to be approximate to recoverable amounts.

Revaluation

A policy of revaluation has been adopted with regards to freehold property. Unrealised gains and losses arise upon revaluation. Other realised gains and losses are recognised when the corresponding asset value is recovered.

Funds

Unrestricted income funds represent the funds of the charity that are not subject to any restrictions regarding their use and are available for application on the general purposes of the charity. The accounts include all transactions for which the charity is responsible in law.

Stocks

Stocks are stated at the lower of cost and net realisable value.

2. Donations and Similar Incoming Resources

Local Council Grants
General Donations and Gifts		 Unrestricted
Restricted
2022
2021
£
£
£
£
37,037
-
37,037
40,072
1,087
-
1,087
1,553
38,125
-
38,125
41,625

7

The Plynlimon Trust Notes to the Financial Statements Year Ended 31 December 2022

3. Investment Income

Bank Deposit Interest

4. Activities for Generating Funds

Income from CHAR Raft Races

2022 2021
£ £
59 7
0 0

5. Charitable Activities
Charitable Activities Unrestricted Restricted 2022 2021
Costs of Activities for Charitable Objectives £ £ £ £
Wages and Volunteer expenses 280,655 12,250 292,905 307,354
Purchases 11,462 11,462 18,777
Motor Running and Travel 37,675 5,000 42,675 30,821
Insurances 20,227 20,227 24,379
Professional Fees 3,413 3,413 445
Rent 52,488 52,488 30,900
Equipment Hire 1,252 1,252 1,624
Hire Purchase Interest 1,563 1,563 7,244
Bank Loan Interest 6,849 6,849 -
Sundry Expenses - 111
 - 111
 - 120
Property Repairs and Maintenance 5,168 5,168 2,669
Equipment, Repairs and renewals 1,080 1,080 440
Computer Running and Maintenance 2,705 2,000 4,705 5,432
Training and Staff Costs 3,060 3,060 3,318
Subscriptions 733 733 1,218
Bank Charges and Interest 5,641 5,641 7,395
Management Charge - - -
Light and Heat 12,834 12,834 8,103
Rates and Water 2,271 2,271 1,129
Cleaning 831 831 866
Advertising and Marketing 91 91 295
Protective Clothing - - -
Depreciation 13,741 12,209 25,950 28,129
Telephone and Fax 4,223 4,223 3,105
Printing, Postage and Stationery 4,564 4,564 2,962
470,854 33,022 503,876 486,484

8

The Plynlimon Trust Notes to the Financial Statements Year Ended 31 December 2022

6.

7.

8.

Governance Costs

Governance Costs
Accountancy Fees
Staff Costs and Numbers
Staff Costs
Gross Salaries
Employer National Insurance Costs
Staff Numbers
The average number of full time/part-time employees for the year was:
Charitable Services
Administration
Volunteers		 2022
2021
£
£
5,495
6,286
273,161
286,861
15,643
16,463
No.
No.
9
19
4
5
3
3
16
27

Taxation

The charity is exempt from taxation on its charitable activities.

9.

Tangible Fixed Assets

Cost / Valuation
As at 1 January 2022
Additions
Disposals
As at 31 December 2022
Depreciation
As at 1 January 2022
Charge for year
As at 31 December 2022
Net Book Values
As at 31 December 2022
As at 1 January 2022		 Freehold
Motor
Fixtures &
Computer
Flat & Shop
Leasehold
Property
Vehicles
Fittings
Equipment
Fix & Fit
Improvements
£
£
£
£
£
£
193,000
219,691
45,029
39,889
4,837
98,387
700
-
-
-
478
193,700
-
219,691
45,029
39,889
4,837
98,865
-
137,506
36,186
30,812
4,837
-
20,546
1,080
4,324
-
158,052
37,267
35,136
4,837
-
-
61,639
7,762
4,753
-
98,865
193,000
82,185
8,843
9,077
-
98,387

9

The Plynlimon Trust Notes to the Financial Statements Year Ended 31 December 2022

10.
Debtors
Trade Debtors
Other Debtors
11.
Creditors: Amounts falling due within one year
Bank Overdraft
Bank Loan
Trade Creditors
Accruals
Other Creditors
Hire Purchase
Other Taxes and Social Securities
12.
Creditors: Amounts falling due after more than one
Bank Loan
Hire Purchase
13.
Movement in Funds
As at 1 January 2022
Incoming Resources
Outgoing Resources
As at 31 December 2022		 year
Restricted
£
71,030
-
(33,022)
38,008		 2022
£
50,008
27,905
77,913
-
-
83,041
4,450
18,691
17,453
113,777
237,413
-
34,683
34,683
Unrestricted
£
43,847
441,162
(476,349)
8,660		 2021
£
51,726
29,505
81,231
134,365
7,071
54,881
8,229
17,502
20,037
89,026
331,110
21,836
52,350
74,187
Total
£
114,877
441,162
(509,371)
46,668

10