The Plynlimon Trust
Accounts for the Year Ended 31 December 2021
Charity No. 700748
Apple Accountants 7A Harrow Road Hereford HR4 0EH
## The Plynlimon Trust
## Index
- 1 General Information
2 Constitution and Objects 3 & 4 Trustee’s Annual Report 5 Independent Examiners Report 6 Statement of Financial Activities 7 Balance Sheet
8 to 11 Notes to the Accounts
**The Plynlimon Trust General Information** Charity Trustees: Patricia Hales Patrick Riggall Valerie Myatt Lin Mathias Administering Trustees: Rebecca Huggett Paul Jackson Margaret Jackson Administering Office: Units 21-23 Foley Trading Estate Hereford HR1 2SF Independent Examiner: D A Berkeley ACMA Apple Accountants Hereford HR4 0EH Bankers: Clydesdale Bank Customer Banking Contact Centre 1[st] Floor, 40 St Vincent Place Glasgow G1 2HL Solicitors: Messrs Harrison Clark Rickerbys 29 Broad Street Hereford HR4 9AR
1
## **THE PLYNLIMON TRUST 2021**
## **Constitution and objects**
The Plynlimon Trust is constituted by Deed of Trust dated 11 July 1988 and is a Registered Charity, No. 700748.
The object of the charity is to provide assistance to persons suffering from mental illness, arrested or incomplete development of mind, psychopathic disorder or any other disorder or disability of mind, terminal physical illness or mental handicap or who are otherwise underprivileged. To achieve this objective, the charity operates a number of projects.
The Board of Trustees has a duty to undertake discussion and make recommendations on constitutional and strategic issues all within the context of its mission.
Each trustee has a special interest e.g. Human Resources, Finance, Transport, and Education. The Board of Trustees are conscious of the unpredictability of its public sources of funding.
Income to the Charity comes from a variety of sources: donations, grants for specific projects, sale of books through Chapters Book Shop, the Community Café, contracts through Herefordshire Council and WCC for schools’ transport and training programmes, private training courses, and Dial a Ride income.
The securing of income for support and service development in the local area and the charity as a whole is always at the forefront in the thinking of Trustees and the senior management team.
When applying for funds the Trustees have to ensure compliance in both the terms and conditions of the grant maker and The Plynlimon Trust. The income generation strategy reflects the aims of our mission and the priority objectives.
The Trustees have considered carefully the Charity Commission's guidance on public benefit. The provision of the facilities as described provides a benefit to all in the local community and further afield.
2
## **CHAIR OF TRUSTEES REPORT:**
## **Patricia Hales**
This report reflects and highlights how staff and volunteers have worked together to respond to ongoing challenges that have continued to arise over the past year. The start of the pandemic saw a call to action, and this continued into 2021 - to meet the needs of customers and clients when possible, to redeploy the profession where urgently required, to stop and restart services, and to ensure safe access to settings, such as the training centre. It was by listening to government guidelines that we were able to prioritise these needs and work accordingly on personal protective equipment (PPE), workforce re-deployment, the use of telephone support, guidance and more. As the year went on, we continued to engage with our staff and volunteers to identify the impact of the pandemic on members' wellbeing and morale, assess access to vaccinations and PPE, and examine the impact on service users.
Though challenges continue, the organisation has shown that it is innovative, solution-focused, and flexible enough to rise to them.
The Board is mindful of the state of our aging fleet of Mini-buses and as additional funding became available we have updated one of our fleet.
2021 has continued to be a difficult year with Covid 19 still surging around the country with lockdowns continuing through the early part of the year. Risk managements were carried out on a monthly and on occasions weekly basis to ensure the organization met government rules.
Dial a Ride kept several vehicles operational to assist customers who needed essential journeys ie. Doctors, hospital & shopping. The service continued to do shopping for those people who had to remain isolated due to health reasons.
13 staff remained on Furlough until September 2021. Furlough support ended on 31 September 2021.
September 2021 saw Horizon Training and the Dial a Ride services start normal delivery again but virtually from scratch.
It has proved to be a terrible year for all of the projects as we try to re-establish our services in the Community.
The Board of Trustees now stands at 4 members.
## **DIAL A RIDE MINIBUS SERVICES:**
Our Dial a Ride services have once again operated for limited periods throughout the year. The services continues to make a slow recovery.
The Trust received a partial grant to purchase a new minibus during the year. But once again due to Covid the vehicle took 9 months between order and delivery. As additional funding becomes available we will continue to update our fleet.
3
## **CHAPTERS BOOKSHOP & FLATS:**
The Charity book shop closed in March 2020 and re-opened for 3 weeks in November 2021. The flats attained 100% occupancy.
## **FOOD @ FOLEYS CAFÉ:**
The community café offered a take-away service sporadically through the year when Government guidelines allowed.
## **HORIZON TRAINING:**
The training centre remained open but with low numbers of students due to lack of referrals from schools and agencies, this caused a massive impact on income.
As always, a big thank you is due to our staff and volunteers. They have continued their support of the Trust during a very stressful year. Without their close teamwork, flexibility and support during difficult times our organisation could not operate.
2021 has been a very difficult year for all sectors of The Plynlimon Trust.
4
The Plynlimon Trust INDEPENDENT EXAMINER’S REPORT TO
THE TRUSTEES OF THE Plynlimon Trust
UNDER SECTION 144 OF THE 2011 CHARITIES ACT
I report on the accounts of the Association for the year ended 31 December 2021, which are set Out on Pages 7 to 10.
RESPECTIVE RESPONSIBILITIES OF TRUSTEE AND EXAMINER
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees Consider that an audit is not required for the year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- Examine the accounts under section 145 of the 2011 Act;
- To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- To state whether particular matters have come to my attention.
## BASIS OF INDEPENDENT EXAMINER’S REPORT
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes areview of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
## INDEPENDENT EXAMINER’S STATEMENT
In connection with my examination, no matter has come to my attention:
(1)Which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- (2)to which, in my opinion, attention should be drawn in order to enablea proper understanding of the accounts to be reached.
NAME OF EXAMINER: _David Berkeley_ Mr David Berkeley DATE: 31 October 2022 ADDRESS: Apple Accountants, 7A Harrow Road, Hereford HR4 0EH RELEVANT QUALIFICATIONS: Chartered Management Accountant (ACMA) PROFESSIONAL BODY: Chartered Institute of Management Accountants
5
## **The Plynlimon Trust Statement of Financial Activities Year Ended 31 December 2021**
|Note
**Incoming Resources**
Donations and similar incoming
resources
2
HMRC Grants
Other Grants
Other Trading Activities
Investment Income
3
Profit on Sale of Land
4
**Total Incoming Resources**
**Resources Expended**
Charitable Activities
5
Governance Costs
6
**Total Resources Expended**
**Net Expenditure for Year**
**Gain on revaluation / sale of fixed Assets**
**Total Funds Brought Forward**
**Total Funds Carried Forward**|Unrestricted
Funds
£
41,625
0
11,326
342,734
8
0
**395,693**
442,499
6,286
**448,786**
(53,093)
0
96,940
**43,847**|Restricted
Funds
£
0
25,976
30,000
0
0
0
**55,976**
43,985
0
**43,985**
11,991
0
59,039
**71,030**|2021
2020
£
£
41,625
89,595
25,976
68,594
41,326
98,395
342,734
282,128
8
2
0
7,000
**451,669**
**545,714**
486,484
569,752
6,286
5,888
**492,771**
**575,640**
(41,102)
(29,926)
0
0
155,979
185,905
**114,877**
**155,979**
Total Funds|2021
2020
£
£
41,625
89,595
25,976
68,594
41,326
98,395
342,734
282,128
8
2
0
7,000
**451,669**
**545,714**
486,484
569,752
6,286
5,888
**492,771**
**575,640**
(41,102)
(29,926)
0
0
155,979
185,905
**114,877**
**155,979**
Total Funds|
|---|---|---|---|---|
|||||**545,714**|
|||||569,752
5,888|
|||||**575,640**|
|||||(29,926)
0
185,905|
|||||**155,979**|
The notes on pages 7 to 10 form part of these financial statements
6
## **The Plynlimon Trust Balance Sheet Year Ended 31 December 2021**
|Note
**Fixed Assets**
Tangible Assets
9
**Current Assets**
Stock & Work in Progress
Debtors
10
Cash at Bank
Creditors: Amounts Falling
11
due within one year
**Net Current Liabilities**
**Total Assets Less Current Liabilities**
**Net Assets**
**Creditors:**Amounts falling due
12
after more than one year
**Capital and Reserves**
Unrestricted Income Funds
Revaluation Reserve
Total unrestricted funds
Restricted Income funds|£
£
391,361
391,361
26,543
81,231
21,039
128,813
(331,110)
(202,298)
189,064
189,064
(74,187)
114,877
(149,225)
193,072
43,847
71,030
114,877
2021|£
£
370,855
370,855
26,543
61,679
29,991
118,213
(280,235)
(162,022)
208,833
208,833
(52,854)
155,979
(96,132)
193,072
96,940
59,039
155,979
2020|£
£
370,855
370,855
26,543
61,679
29,991
118,213
(280,235)
(162,022)
208,833
208,833
(52,854)
155,979
(96,132)
193,072
96,940
59,039
155,979
2020|
|---|---|---|---|
||||208,833|
||||208,833|
||||(52,854)|
||||155,979|
||||(96,132)
193,072|
||||96,940
59,039|
||||155,979|
7
## **The Plynlimon Trust Notes to the Financial Statements Year Ended 31 December 2021**
## 1. **Principal Accounting Policies**
## **Basis of Accounting**
These accounts have been prepared under the historical cost convention, and in accordance with the applicable accounting standards and the Charities SORP (Statement of Recommended Practice 2015: "Accounting and Reporting by Charities (FRS102)".
## **Depreciation**
Depreciation on tangible fixed assets is charged so as to write off their full cost or valuation, less estimated residual values, over their expected useful lives at the following rates:
Motor Vehicles - 25% of written down value per annum - Fixtures and Fittings 10% of cost per annum - Fixtures and Fittings 20% of cost per annum - Computer Equipment 33% of cost per annum
Freehold property has never been depreciated. The carrying value of the land at Huntsham and the Chapters Bookshop was revalued in a earlier year. The Trustees consider these values to be approximate to recoverable amounts.
## **Revaluation**
A policy of revaluation has been adopted with regards to freehold property. Unrealised gains and losses arise upon revaluation. Other realised gains and losses are recognised when the corresponding asset value is recovered.
## **Funds**
Unrestricted income funds represent the funds of the charity that are not subject to any restrictions regarding their use and are available for application on the general purposes of the charity. The accounts include all transactions for which the charity is responsible in law.
## **Stocks**
Stocks are stated at the lower of cost and net realisable value.
## 2. **Donations and Similar Incoming Resources**
|Local Council Grants
General Donations and Gifts|Unrestricted
Restricted
2021
2020
£
£
£
£
40,072
-
40,072
65,679
1,553
-
1,553
13,506|
|---|---|
||41,625
-
41,625
79,185|
8
## **The Plynlimon Trust Notes to the Financial Statements Year Ended 31 December 2021**
## 3. **Investment Income**
||||||
|---|---|---|---|---|
|**Investment Income**|2021||2020||
||£||£||
|Bank Deposit Interest||7||2|
|**Activities for Generating Funds**|||||
|Income from CHAR Raft Races||0||0|
## 4. **Activities for Generating Funds**
|5.|**Charitable Activities**|Unrestricted|Unrestricted|Restricted||2021|2020|
|---|---|---|---|---|---|---|---|
||Costs of Activities for Charitable Objectives||£|£||£|£|
||Wages and Volunteer expenses||281,378|25,976||307,354|359,895|
||Purchases||18,777|||18,777|61,688|
||Motor Running and Travel||30,821|||30,821|27,755|
||Insurances||24,379|||24,379|15,708|
||Professional Fees||445|||445|12,932|
||Rent||30,900|||30,900|30,900|
||Equipment Hire||1,624|||1,624|2,834|
||Hire Purchase Interest|||7,244||7,244|1,444|
||Bank Loan Interest||-|||-|-|
||Sundry Expenses|-|120
||-|120
|-|
||Property Repairs and Maintenance||2,669|||2,669|2,877|
||Equipment, Repairs and renewals||440|||440|36|
||Computer Running and Maintenance||5,432|||5,432|5,631|
||Training and Staff Costs||3,318|||3,318|1,539|
||Subscriptions||1,218|||1,218|2,277|
||Bank Charges and Interest||7,395|||7,395|9,049|
||Management Charge||-|||-|-|
||Light and Heat||8,103|||8,103|9,656|
||Rates and Water||1,129|||1,129|1,594|
||Cleaning||866|||866|820|
||Advertising and Marketing||295|||295|2,041|
||Protective Clothing||-|||-|-|
||Depreciation||17,364|10,765||28,129|13,556|
||Telephone and Fax||3,105|||3,105|3,756|
||Printing, Postage and Stationery||2,962|||2,962|3,763|
||||**442,499**|**43,985**||**486,484**|**569,752**|
9
## **The Plynlimon Trust Notes to the Financial Statements Year Ended 31 December 2021**
## 6.
## 7.
## 8.
## **Governance Costs**
|**Governance Costs**
Accountancy Fees
**Staff Costs and Numbers**
Staff Costs
Gross Salaries
Employer National Insurance Costs
Staff Numbers
The average number of full time/part-time employees for the year was:
Charitable Services
Administration
Volunteers|2021
2020
£
£
6,286
5,888
286,861
338,709
16,463
16,667
No.
No.
19
26
5
2
3
6|
|---|---|
||27
34|
## **Taxation**
The charity is exempt from taxation on its charitable activities.
## 9.
## **Tangible Fixed Assets**
|**Cost / Valuation**
As at 1 January 2021
Additions
Disposals
As at 31 December 2021
**Depreciation**
As at 1 January 2021
Charge for year
As at 31 December 2021
**Net Book Values**
As at 31 December 2021
As at 1 January 2021|Freehold
Motor
Fixtures &
Computer
Flat & Shop
Leasehold
Property
Vehicles
Fittings
Equipment
Fix & Fit
Improvements
£
£
£
£
£
£
193,000
179,655
45,029
31,237
4,837
98,309
40,036
-
8,522
77|
|---|---|
||193,000
219,691
45,029
39,759
4,837
98,386|
||-
114,316
34,948
27,112
4,837
-
23,190
1,239
3,700|
||-
137,506
36,186
30,812
4,837
-|
|||
||193,000
82,185
8,843
8,948
-
98,386|
|||
||193,000
65,339
10,082
4,125
-
98,309|
10
## **The Plynlimon Trust Notes to the Financial Statements Year Ended 31 December 2021**
|10.
**Debtors**
Trade Debtors
Other Debtors
11.
**Creditors: Amounts falling due within one year**
Bank Overdraft
Bank Loan
Trade Creditors
Accruals
Other Creditors
Hire Purhcase
Other Taxes and Social Securities
12.
**Creditors: Amounts falling due after more than one year**
Bank Loan
Hire Purchase
13.
**Movement in Funds**
Restricted
£
**As at 1 January 2021**
**59,039**
Incoming Resources
55,976
Outgoing Resources
(43,985)
**As at 31 December 2021**
**71,030**|2021
£
51,726
29,505
**81,231**
134,365
7,071
54,881
8,229
17,502
20,037
89,026
**331,110**
21,836
52,350
**74,187**
Unresrticted
£
**96,940**
395,693
(448,786)
**43,847**|2020
£
36,707
30,505|
|---|---|---|
|||**67,212**|
|||130,718
7,071
95,857
5,744
16,508
15,451
104,015|
|||**375,365**|
|||40,349
12,080|
|||**52,429**|
|||Total
£
**155,979**
451,669
(492,771)|
|||**114,877**|
11