The Plynlimon Trust
Accounts for the Year Ended 31 December 2020
Charity No. 700748
Apple Accountants 7A Harrow Road Hereford HR4 0EH
## The Plynlimon Trust
## Index
- 1 General Information
2 Constitution and Objects 3 & 4 Trustee’s Annual Report 5 Independent Examiners Report 6 Statement of Financial Activities 7 Balance Sheet
8 to 11 Notes to the Accounts
## **The Plynlimon Trust**
## **General Information**
Charity Trustees: Patricia Hales Patrick Riggall Valerie Myatt Lin Mathias Graham Myatt Administering Trustees: Rebecca Huggett Paul Jackson Margaret Jackson Administering Office: Units 21-23 Foley Trading Estate Hereford HR1 2SF Independent Examiner: D A Berkeley ACMA Apple Accountants 7A Harrow Road Hereford HR4 0EH Bankers: Clydesdale Bank Customer Banking Contact Centre 1[st] Floor, 40 St Vincent Place Glasgow G1 2HL Solicitors: Messrs Harrison Clark Rickerbys 29 Broad Street Hereford HR4 9AR
1
## **THE PLYNLIMON TRUST 2020**
## **Constitution and objects**
The Plynlimon Trust is constituted by Deed of Trust dated 11 July 1988 and is a Registered Charity, No. 700748.
The object of the charity is to provide assistance to persons suffering from mental illness, arrested or incomplete development of mind, psychopathic disorder or any other disorder or disability of mind, terminal physical illness or mental handicap or who are otherwise underprivileged. To achieve this objective, the charity operates a number of projects.
The Board of Trustees has a duty to undertake discussion and make recommendations on constitutional and strategic issues all within the context of its mission.
Each trustee has a special interest e.g. Human Resources, Finance, Transport, and Education. The Board of Trustees are conscious of the unpredictability of its public sources of funding.
Income to the Charity comes from a variety of sources: donations, grants for specific projects, sale of books through Chapters Book Shop, the Community Café, contracts through Herefordshire Council and WCC for schools’ transport and training programmes, private training courses, and Dial a Ride income.
The securing of income for support and service development in the local area and the charity as a whole is always at the forefront in the thinking of Trustees and the senior management team.
When applying for funds the Trustees have to ensure compliance in both the terms and conditions of the grant maker and The Plynlimon Trust. The income generation strategy reflects the aims of our mission and the priority objectives.
The Trustees have considered carefully the Charity Commission's guidance on public benefit. The provision of the facilities as described provides a benefit to all in the local community and further afield.
2
## **CHAIR OF TRUSTEES REPORT:**
## **Patricia Hales**
This has been a momentous year for The Plynlimon Trust which has shared the national constraints of the Covid 19 epidemic. 2020 was a remarkable year, unlike any I have ever known. Things started well but then the impact of Covid -19 meant we had to close all of our operations in March except for the training centre. We re-opened in August, but conditions remained very challenging with Covid compliant processes and PPE in place.
At the start of COVID-19, the Trustees and Senior Management worked with the Chairman to ensure strategic oversight of the Charity’s requirements to Staff, Volunteers, Donors, Beneficiaries and Suppliers in relation to COVID-19.
The organisation moved smoothly to virtual operations, covering the operating environment including wellbeing, financial procedures both in terms of general operations and grants received; heightened control measures in light of risk to the operations both in terms of decreased volume and risk management.
Trustees established a series of strategic principles for COVID-19 related to the lockdowns and the impact on loss of income from the Charity Book Shop, the Community Café, the Training Centre and Transport activities which have been monitored regularly. Risk management reporting was discussed by the Chairman to the Board of Trustees.
The Board of Trustees now stands at 5 members.
As always, a big thank you is due to our staff and volunteers. They have continued their support of the Trust in spite of the pandemic without whom our organisation could not operate.
## **DIAL A RIDE MINIBUS SERVICES:**
Transport provides a Dial a Ride service, transport for disabled young people and individuals.
School transport contracts stopped in March 2020, but we kept one minibus and driver operational in Hereford and one in Malvern to support people who were self-isolating by collecting food, prescriptions and delivering books to those who requested.
The Dial a Ride minibus service has only been able to operate for a few months of the year. Passenger trips stopped completely at the end of March 2020 and has carried very few passengers between lockdowns. The service is making a slow recovery.
The possible introduction of new operating requirements has not as yet materialized.
3
The Trust is mindful of the state of our aging fleet of Mini-buses and as additional funding becomes available we will continue to update our fleet.
## **CHAPTERS BOOKSHOP & FLATS:**
The Charity book shop closed in March 2020 and has not re-opened. The flats attained 100% occupancy.
## **FOOD @ FOLEYS CAFÉ:**
The Community Café also closed in March 2020 following Government lockdown processes and has remained closed except for six weeks in Oct/Nov 2020.
## **HORIZON TRAINING:**
The training centre remained open with reduced staffing to deliver courses to young people who met the governments criteria of continued education along with virtual learning for those who were at home. Staff kept in close touch with their students to ensure they were coping during lockdowns.
I will finish with a big thank you to all the staff, volunteers and Trustees for the hard work and effort put in to running the charity which has shown itself strong enough to withstand and slowly recover from the pandemic.
It has been a very difficult year for all sectors of The Plynlimon Trust.
The charity operates with a staffing level consisting of:
Plynlimon Trust: Manager, bookkeeper.
Hereford Dial a Ride: 1 full time driver, 3 part-time drivers and 3 P/As.
Malvern Dial a Ride: 1 full time driver, 4 part-time drivers and 3 P/As.
Chapters Bookshop: 1 part time assistant.
Horizon Training: Qualifications Manager, 5 teachers, 3 administrators.
Café: Cook/front of house server.
4
The Plynlimon Trust INDEPENDENT EXAMINER’S REPORT TO
THE TRUSTEES OF THE Plynlimon Trust
UNDER SECTION 144 OF THE 2011 CHARITIES ACT
I report on the accounts of the Association for the year ended 31 December 2020, which are set Out on Pages 7 to 10.
RESPECTIVE RESPONSIBILITIES OF TRUSTEE AND EXAMINER
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees Consider that an audit is not required for the year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- Examine the accounts under section 145 of the 2011 Act;
- To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- To state whether particular matters have come to my attention.
## BASIS OF INDEPENDENT EXAMINER’S REPORT
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes areview of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
## INDEPENDENT EXAMINER’S STATEMENT
In connection with my examination, no matter has come to my attention:
(1)Which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- (2)to which, in my opinion, attention should be drawn in order to enablea proper understanding of the accounts to be reached.
NAME OF EXAMINER: Mr David Berkeley DATE: 19 October 2020 ADDRESS: Apple Accountants, 7A Harrow Road, Hereford HR4 0EH RELEVANT QUALIFICATIONS: Chartered Management Accountant (ACMA) PROFESSIONAL BODY: Chartered Institute of Management Accountants
5
## **The Plynlimon Trust Statement of Financial Activities Year Ended 31 December 2020**
|Note
**Incoming Resources**
Donations and similar incoming
resources
2
HMRC Grants
Other Covid-19 Grants
Other Trading Activities
Investment Income
3
Profit on Sale of Land
4
**Total Incoming Resources**
**Resources Expended**
Charitable Activities
5
Governance Costs
6
**Total Resources Expended**
**Net Expenditure for Year**
**Gain on revaluation / sale of fixed Assets**
**Total Funds Brought Forward**
**Total Funds Carried Forward**|Unrestricted
Funds
£
89,595
0
36,334
282,128
2
7,000
**415,059**
495,361
5,888
**501,249**
(86,190)
0
183,130
**96,940**|Restricted
Funds
£
0
68,594
62,061
0
0
0
**130,655**
74,391
0
**74,391**
56,264
0
2,775
**59,039**|2020
2019
£
£
89,595
79,185
68,594
0
98,395
0
282,128
558,166
2
12
7,000
0
**545,714**
**637,363**
569,752
620,078
5,888
6,945
**575,640**
**627,023**
(29,926)
10,340
0
0
185,905
175,565
**155,979**
**185,905**
Total Funds|2020
2019
£
£
89,595
79,185
68,594
0
98,395
0
282,128
558,166
2
12
7,000
0
**545,714**
**637,363**
569,752
620,078
5,888
6,945
**575,640**
**627,023**
(29,926)
10,340
0
0
185,905
175,565
**155,979**
**185,905**
Total Funds|
|---|---|---|---|---|
|||||**637,363**|
|||||620,078
6,945|
|||||**627,023**|
|||||10,340
0
175,565|
|||||**185,905**|
The notes on pages 7 to 10 form part of these financial statements
6
## **The Plynlimon Trust Balance Sheet Year Ended 31 December 2020**
|Note
**Fixed Assets**
Tangible Assets
9
**Current Assets**
Stock & Work in Progress
Debtors
10
Cash at Bank
Creditors: Amounts Falling
11
due within one year
**Net Current Liabilities**
**Total Assets Less Current Liabilities**
**Net Assets**
**Creditors:**Amounts falling due
12
after more than one year
**Capital and Reserves**
Unrestricted Income Funds
Revaluation Reserve
Total unrestricted funds
Restricted Income funds|£
£
370,855
370,855
26,543
61,679
29,991
118,213
(280,235)
(162,022)
208,833
208,833
(52,854)
155,979
(96,132)
193,072
96,940
59,039
155,979
2020|£
£
491,341
491,341
26,541
67,212
28,605
122,358
(375,365)
(253,007)
238,334
238,334
(52,429)
185,905
(9,942)
193,072
183,130
2,775
185,905
2019|£
£
491,341
491,341
26,541
67,212
28,605
122,358
(375,365)
(253,007)
238,334
238,334
(52,429)
185,905
(9,942)
193,072
183,130
2,775
185,905
2019|
|---|---|---|---|
||||238,334|
||||238,334|
||||(52,429)|
||||185,905|
||||(9,942)
193,072|
||||183,130
2,775|
||||185,905|
7
## **The Plynlimon Trust Notes to the Financial Statements Year Ended 31 December 2020**
## 1. **Principal Accounting Policies**
## **Basis of Accounting**
These accounts have been prepared under the historical cost convention, and in accordance with the applicable accounting standards and the Charities SORP (Statement of Recommended Practice 2015: "Accounting and Reporting by Charities (FRS102)".
## **Depreciation**
Depreciation on tangible fixed assets is charged so as to write off their full cost or valuation, less estimated residual values, over their expected useful lives at the following rates:
Motor Vehicles - 25% of written down value per annum - Fixtures and Fittings 10% of cost per annum - Fixtures and Fittings 20% of cost per annum - Computer Equipment 33% of cost per annum
Freehold property has never been depreciated. The carrying value of the land at Huntsham and the Chapters Bookshop was revalued in a earlier year. The Trustees consider these values to be approximate to recoverable amounts.
## **Revaluation**
A policy of revaluation has been adopted with regards to freehold property. Unrealised gains and losses arise upon revaluation. Other realised gains and losses are recognised when the corresponding asset value is recovered.
## **Funds**
Unrestricted income funds represent the funds of the charity that are not subject to any restrictions regarding their use and are available for application on the general purposes of the charity. The accounts include all transactions for which the charity is responsible in law.
## **Stocks**
Stocks are stated at the lower of cost and net realisable value.
## 2. **Donations and Similar Incoming Resources**
|Local Council Grants
General Donations and Gifts|Unrestricted
Restricted
2020
2019
£
£
£
£
86,485
-
86,485
65,679
3,110
-
3,110
13,506|
|---|---|
||89,595
-
89,595
79,185|
8
## **The Plynlimon Trust Notes to the Financial Statements Year Ended 31 December 2020**
## 3. **Investment Income**
Bank Deposit Interest
## 4. **Activities for Generating Funds**
Income from CHAR Raft Races
|2020||2019||
|---|---|---|---|
|£||£||
||2||12|
||0||0|
## 5. **Charitable Activities**
||||||
|---|---|---|---|---|
|**Charitable Activities**|Unrestricted|Restricted|2020|2019|
|Costs of Activities for Charitable Objectives|£|£|£|£|
|Wages and Volunteer expenses|291,301|68,594|359,895|432,022|
|Purchases|61,688||61,688|18,849|
|Motor Running and Travel|27,755||27,755|45,108|
|Insurances|15,708||15,708|12,905|
|Professional Fees|12,932||12,932|4,068|
|Rent|30,900||30,900|20,621|
|Equipment Hire|2,834||2,834|1,128|
|Hire Purchase Interest||1,444|1,444|6,924|
|Bank Loan Interest|-||-|897|
|Sundry Expenses|-||-|679|
|Property Repairs and Maintenance|2,877||2,877|7,042|
|Equipment, Repairs and renewals|36||36|733|
|Computer Running and Maintenance|3,131|2,500|5,631|6,027|
|Training and Staff Costs|1,539||1,539|2,607|
|Subscriptions|2,277||2,277|1,664|
|Bank Charges and Interest|9,049||9,049|8,943|
|Management Charge|-||-|12,954|
|Light and Heat|9,656||9,656|10,709|
|Rates and Water|1,594||1,594|1,813|
|Cleaning|820||820|394|
|Advertising and Marketing|2,041||2,041|157|
|Protective Clothing|-||-|-|
|Depreciation|11,703|1,853|13,556|15,326|
|Telephone and Fax|3,756||3,756|3,667|
|Printing, Postage and Stationery|3,763||3,763|4,842|
||**495,361**|**74,391**|**569,752**|**620,078**|
9
## **Notes to the Financial Statements Year Ended 31 December 2020**
## 6.
## **Governance Costs**
**Governance Costs** 2020 2019 £ £ Accountancy Fees 5,888 6,945
## 7.
## **Staff Costs and Numbers**
|Staff Costs
Gross Salaries
Employer National Insurance Costs
Staff Numbers
The average number of full time/part-time employees for the year was:
Charitable Services
Administration
Volunteers|338,709
405,518
16,667
21,916
No.
No.
26
27
2
3
6
6|
|---|---|
||34
36|
## 8. **Taxation**
The charity is exempt from taxation on its charitable activities.
## 9.
## **Tangible Fixed Assets**
|**Cost / Valuation**
As at 1 January 2020
Additions
Disposals
As at 31 December 2020
**Depreciation**
As at 1 January 2020
Charge for year
As at 31 December 2020
**Net Book Values**
As at 31 December 2020
As at 1 January 2020|Freehold
Motor
Fixtures &
Computer
Flat & Shop
Leasehold
Property
Vehicles
Fittings
Equipment
Fix & Fit
Improvements
£
£
£
£
£
£
351,000
143,140
45,029
26,785
4,837
88,207
36,515
-
4,452
10,102
158,000
193,000
179,655
45,029
31,237
4,837
98,309
-
102,679
33,526
26,614
4,837
-
11,637
1,422
498
-
114,316
34,948
27,112
4,837
-
193,000
65,339
10,081
4,125
-
98,309
351,000
40,461
11,503
171
-
88,207|Total
£
658,998
51,069|
|---|---|---|
|||710,067|
|||167,657|
|||167,657|
||||
|||370,855|
||||
|||491,342|
10
## **The Plynlimon Trust Notes to the Financial Statements Year Ended 31 December 2020**
|10.
**Debtors**
Trade Debtors
Other Debtors
11.
**Creditors: Amounts falling due within one year**
Bank Overdraft
Bank Loan
Trade Creditors
Accruals
Other Creditors
Hire Purhcase
Other Taxes and Social Securities
12.
**Creditors: Amounts falling due after more than one year**
Bank Loan
Hire Purchase
13.
**Movement in Funds**
Restricted
£
**As at 1 January 2020**
**2,775**
Incoming Resources
130,655
Outgoing Resources
(74,391)
Gains and Losses
Gross Transfers
**As at 31 December 2020**
**59,039**|2020
£
32,174
29,505
**61,679**
106,801
7,071
45,974
5,744
16,511
21,702
76,432
**280,235**
31,093
21,761
**52,854**
Unresrticted
£
**183,130**
415,059
(501,249)
**96,941**|2019
£
36,707
30,505|
|---|---|---|
|||**67,212**|
|||130,718
7,071
95,857
5,744
16,508
15,451
104,015|
|||**375,365**|
|||40,349
12,080|
|||**52,429**|
|||Total
£
**185,905**
545,714
(575,640)|
|||**155,979**|
11