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2024-03-31-accounts

Trustees’ Annual Report for the period

From 1 April 2023 to 31 March 2024

Charity name: Strensall and Towthorpe Village Hall

Charity registration number: 700651

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The governing document states: ’’The
trust property shall be held upon trust
for the purposes of a Village Hall for the
use of the Parish of Strensall and
Towthorpe in the County of North
Yorkshire (herein called the ‘’area of
benefit’’) without distinction of political,
religious or other opinion including use
for meetings, lectures and classes and
for other forms of recreation and leisure-
time occupation with the object of
improving the conditions of life for the
said inhabitants.’’
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and 1.19 Activities have returned to almost the
levels prior to the Coronavirus
pandemic. The main activities are
meetings for all kinds of organisations,
educational, social and sporting, as well
as theatre, other entertainments and
children’s parties.
The Hall is used for the Village Carnival
and Village Horticultural Show. It is also
a polling station and houses the office of
Strensall with Towthorpe Parish Council.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The Trustees have had regard to the
guidance issued by the Charity
Commission on public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The Hall remained a popular social
centre for the village hosting a vast
range of activities and providing a
warm, welcoming environment for all
visitors.
Day and evening classes are available
and we host numerous meetings of
societies. Community activities that we
host and sponsor included the monthly
community brunches, which help
combat loneliness in the area, and The
Village Carnival, a large day long
gathering. Children’s parties are
regularly hosted and the Village Show
is a chance for all ages to meet. Many
fitness groups used the hall and a
football group meets which encouraged
engagement of younger members of
the community.
The Committee is pleased with the
broad range of activities the residents
of the area are able to enjoy.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

inancial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 At the year end cash reserves
amounted to £56,086
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Where possible the Committee aims to
keep a capital reserve in hand of about
£10,000 to pay for major problems
arising with the building.
Amount of reserves held Para 1.22
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a
going concern		 Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Income from le+ng rooms or the
en0re hall.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing
document
(trust deed, royal charter)		 Para 1.25 The charity is governed by a
Declaration of Trust which sets out the
charity’s purpose and how its
Management Committee is chosen and
operates.
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 The charity is an unincorporated
registered charity.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 The Committee consists of elected
members and representative members
drawn from village organisations. No
more than four people can also be co-
opted onto the Committee. New
members are recruited by local
publicity and recommendations.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any
related parties		 Para 1.51
Other

Reference and Administrative details

Charity name Strensall and Towthorpe Village Hall
Other name the charity
uses
Registered charity number 700651
Charity’s principal address C/O Mr C Chambers
11 Netherwoods
Strensall
York, North Yorkshire
YO32 5WE

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or body)
entitled to appoint trustee
(if any)
1
2
3
4
5
6
7
8
9
10		 Mrs Elizabeth
Marquis		 Chair Over 50’s Group
Mrs Terry
Millett		 Deputy Chair River Foss Society
Mr Chris
Chambers		 Secretary Strensall with
Towthorpe Parish
Council
Mr John
Gibson
Mrs Jenny
Monaghan		 Treasurer WI
Mr Keith
Marquis		 Finance Officer From 01.09.21

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

----- Start of picture text -----
Trustee name Dates acted if not for whole
year
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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Mrs Elizabeth Marquis Mr Chris Chambers Position (eg Chair Secretary Secretary, Chair, etc) Date

Charity Name
No (if any)
CC16a
STRENSALL & TOWTHORPE VILLAGE HALL
700651
Receipts andpayments accounts
For the period
from
Period start date
To
Period end date
01.04.2023
31.03.2024
~~ol~~
Section A Receipts and payments
Unrestricted
funds
Restricted
funds
Endowment
funds
Total funds
Last year
to the nearest £
to the nearest £
to the nearest £
to the nearest £
to the nearest £
A1 Receipts
Hires
26,310
-
-
26,310
23,915
Donations received
120
-
-
120
-
Parish Council rent
1,345
-
-
1,345
2,264
Interest received
245
-
-
245
245
Other Income
20
-
-
20
1,411
Coronavirusgrants
-
-
-
-
-
Coronavirus furloughpayments
-
-
-
-
-
Legacy
-
-
-
-
25
Sub total(Gross income for
AR)28,040
-
-
28,040
27,860
~~=——=====~~
A2 Asset and investment sales,
(see table).
-
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total receipts 28,040
-
-
28,040
27,860
~~——————~~
A3 Payments
Utilities
5,390
-
-
5,390
3,261
Repairs and replacements
4,699
-
-
4,699
7,849
Wages
8,071
-
-
8,071
7,656
Otherpayments
8,407
-
-
8,407
9,360
Miscellaneous
3,243
-
-
3,243
3,149
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Sub total 29,810
-
-
29,810
31,275
~~=~~
~~=~~
A4 Asset and investment
purchases, (see table)
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total payments 29,810
-
-
29,810
31,275
~~SS SSSoS=~~
Net of receipts/(payments)
- 1,770
-
-
- 1,770
- 3,415
A5 Transfers between funds
-
-
-
-
-
A6 Cash funds last year end
57,855
-
-
57,855
61,270
Cash funds this year end
56,086
-
-
56,086
57,855
~~=SSS=~~

14/05/2024

CCXX R1 accounts (SS)

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the
charity’s own use
B5 Liabilities		 (agree balances with receipts and payments
account(s))
Details
Current Account
Deposit Account
United Trust Bank
Total cash funds
Details
Insurance paid in advance
Details
Details
Details
Buildings
Fixtures and fittings
Accruals
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
26,573
-
13,962
-
15,551
-
56,086
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
960
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
358,662
21,782
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
General
2,052
-
-
-
Print Name
Mrs Elizabeth Marquis
Mr Chris Chambers		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
April 2024
Date of
approval
Mrs Elizabeth Marquis
Mr Chris Chambers

14/05/2024

CCXX R2 accounts (SS)

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/
members of		 Charity Name
STRENSALL AND TOWTHORPE VILLAGE HALL		 STRENSALL AND TOWTHORPE VILLAGE HALL
On accounts for the year 31stMARCH 2024
Charity no		 700651
ended (if any)
Set out on pages 1 to 2
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31/03/2024.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the
basis of report accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Signed version held on file Date: 14/05/2024 Name: Mrs Ruth Prins Relevant professional Chartered Institute of Public Finance and Accountancy qualification(s) or body (if any): Address: 21, Chaucer Lane, Strensall, York YO32 5PE

1

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

Oct 2018

IER