2023-03-31-accounts - The Strensall And Towthorpe Village Hall

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Trustees’ Annual Report for the period

From 1 April 2022 to 31 March 2023

Charity name: Strensall and Towthorpe Village Hall

Charity registration number: 700651

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The governing document states: ’’The trust property shall be held upon trust for the purposes of a Village Hall for the use of the Parish of Strensall and Towthorpe in the County of North York- shire (herein called the ‘’area of benefit’’) without distinction of political, religious or other opinion including use for meetings, lectures and classes and for other forms of recreation and leis- ure-time occupation with the object of improving the conditions of life for the said inhabitants.’’
Summary of the main activit- ies in relation to those pur- poses for the public benefit, in particular, the activities, projects or services identi- fied in the accounts.	Para 1.17 and 1.19	Activities have returned to almost the levels prior to the Coronavirus pandem- ic. The main activities are meetings for all kinds of organisations, educational, social and sporting, as well as theatre, other entertainments and children’s parties. The Hall is used for the Village Carnival and Village Horticultural Show. It is also a polling station and houses the office of Strensall with Towthorpe Parish Council.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Com- mission on public benefit	Para 1.18	The Trustees have had regard to the guidance issued by the Charity Com- mission on public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volun- teers	Para 1.38
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its be- neficiaries and any wider benefits to society as a whole.	Para 1.20	The Hall remained a popular social centre for the village hosting a vast range of activities and providing a warm, welcoming environment for all visitors. Day and evening classes are available and we host numerous meetings of so- cieties. Community activities that we host and sponsor included the monthly community brunches, which help com- bat loneliness in the area, and The Vil- lage Carnival, a large day long gather- ing. Children’s parties are regularly hosted and the Village Show is a chance for all ages to meet. Many fit- ness groups used the hall and a foot- ball group meets which encouraged engagement of younger members of the community. The Committee is pleased with the broad range of activities the residents of the area are able to enjoy.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against ob- jectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

inancial Review
Review of the charity’s fin- ancial position at the end of the period	Para 1.21	At the year end cash reserves amoun- ted to £57,855
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Where possible the Committee aims to keep a capital reserve in hand of about £10,000 to pay for major problems arising with the building.
Amount of reserves held	Para 1.22
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncer- tainties about the charity continuing as a going con- cern	Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Income from le+ng rooms or the en- 1re hall.
Investment policy and ob- jectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46

Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing docu- ment (trust deed, royal charter)	Para 1.25	The charity is governed by a Declara- tion of Trust which sets out the char- ity’s purpose and how its Management Committee is chosen and operates.
How is the charity consti- tuted? (e.g unincorporated associ- ation, CIO)	Para 1.25	The charity is an unincorporated re- gistered charity.
Trustee selection methods including details of any con- stitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The Committee consists of elected members and representative members drawn from village organisations. No more than four people can also be co- opted onto the Committee. New mem- bers are recruited by local publicity and recommendations.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures ad- opted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the char- ity works	Para 1.51
Relationship with any re- lated parties	Para 1.51
Other

Reference and Administrative details

Charity name	Strensall and Towthorpe Village Hall
Other name the charity uses
Registered charity number	700651
Charity’s principal address	C/O Mr C Chambers 11 Netherwoods Strensall York, North Yorkshire YO32 5WE

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
1 2 3 4 5 6 7 8 9 10	Mrs Elizabeth Marquis	Chair		Over 50’s Group
	Mrs Terry Mil- lett	Deputy Chair		River Foss Society
	Mr Chris Chambers	Secretary		Strensall with Towthorpe Parish Council
	Mr John Gib- son
	Mrs Jenny Monaghan	Treasurer		WI
	Mr Keith Mar- quis	Finance Officer	From 01.09.21

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

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Names and addresses of advisers (Optional information)
Type of Name Address
adviser
Name of chief executive or names of senior staff members (Optional
information)
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Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Mrs Elizabeth Marquis Mr Chris Chambers Position (eg Sec- Chair Secretary retary, Chair, etc) Date

	Charity Name STRENSALL & TOWTHORPE VILLAGE HALL	Charity Name STRENSALL & TOWTHORPE VILLAGE HALL	Charity Name STRENSALL & TOWTHORPE VILLAGE HALL	No (if any) 700651	CC16a
	For the period from	01.04.2022 Period start date	To	Period end date 31.03.2023

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 23,915 - 2,264 245 1,411 - - 25 27,860 - - - 27,860 3,261 7,849 7,656 9,360 3,149 - - - - 31,275 - - - 31,275 - 3,415 - 61,270 57,855	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 23,915 - 2,264 245 1,411 - - 25 27,860 - - - 27,860 3,261 7,849 7,656 9,360 3,149 - - - - 31,275 - - - 31,275 - 3,415	Last year to the nearest £
Hires	23,915				18,280
Donations received	-				270
Parish Council rent	2,264				1,254
Interest received	245				168
Other Income	1,411				100
Coronavirusgrants	-				12,001
Coronavirus furloughpayments	-				2,036
Legacy	25				-
*Sub total*(Gross income for AR)	27,860				34,109

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					34,109

Utilities	3,261				2,659
Repairs and replacements	7,849				6,433
Wages	7,656				7,400
Otherpayments	9,360				11,470
Miscellaneous	3,149				520
	-				-
	-				-
	-				-
	-				-
**Sub total **	31,275				28,482

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					28,482

	- 3,415	-	-	- 3,415	5,627
	-	-	-	-	-
	61,270	-	-	61,270	55,643
	57,855	-	-	57,855	61,270

01/06/2023

CCXX R1 accounts (SS)

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds	Signature Accrued expenses Details Details Buildings Fixtures and fittings Details Details Expenses paid in advance Current Account Deposit Account United Trust Bank *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 29,139 - 13,716 - 15,000 - 57,855 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - 888 - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) 358,662 21,782 - - - - - - - Fund to which liability relates Amount due (optional) 1,393 - - - Print Name Mrs Elizabeth Marquis Mr Chris Chambers	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
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			-
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			-
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			-
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			When due (optional)






			Date of approval
		Mrs Elizabeth Marquis
		Mr Chris Chambers

01/06/2023

CCXX R2 accounts (SS)

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of STRENSALL AND TOWTHORPE VILLAGE HALL On accounts for the year 31[st] MARCH 2023 Charity no 700651 ended (if any) Set out on pages 1 to 2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2023. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Signed version held on file Date: 01/06/2023 Name: Mrs Ruth Prins Relevant professional Chartered Institute of Public Finance and Accountancy qualification(s) or body (if any): Address: 21, Chaucer Lane, Strensall, York YO32 5PE

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

IER