## **Trustees’ Annual Report for the period**
**From 1 April 2020 to 31 March 2021 Charity name: Strensall and Towthorpe Village Hall Charity registration number: 700651**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 The governing document states:
purposes of the charity ’’The trust property shall be held
as set out in its upon trust for the purposes of a
governing document Village Hall for the use of the
Parish of Strensall and Towthorpe
in the County of North Yorkshire
(herein called the ‘’area of
benefit’’) without distinction of
political, religious or other
opinion including use for
meetings, lectures and classes
and for other forms of recreation
and leisure-time occupation with
the object of improving the
conditions of life for the said
inhabitants.’’
Summary of the main Para 1.17 and Activities have been severely
1.19
activities in relation to limited by the Coronavirus
those purposes for the pandemic, which has resulted in
public benefit, in the Hall being closed for a total of
particular, the activities, 8 months over the year. The main
projects or services activities usually are meetings for
identified in the all kinds of organisations,
accounts. educational, social and sporting,
as well as theatre, other
entertainments and children’s
parties.
The Hall is usually used for the
Village Carnival and Village
Horticultural Show.
Statement confirming Para 1.18 The Trustees have had regard to
whether the trustees the guidance issued by the
have had regard to the Charity Commission on public
guidance issued by the benefit.
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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SORP reference
Para 1.38
Policy on grant making
Policy on social Para 1.38
investment including
program related
investment
Para 1.38
Contribution made by
volunteers
Other
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## **Achievements and Performance**
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SORP reference
Prior to the pandemic the Hall
remained a popular social centre
for the village hosting a vast
Summary of the main range of activities and providing a
Para 1.20
achievements of the warm, welcoming environment for
charity, identifying the all visitors.
difference the charity’s Day and evening classes were
work has made to the available and we hosted
circumstances of its numerous meetings of societies.
beneficiaries and any Community activities that we
wider benefits to society hosted and sponsored included
as a whole. the Soup and Social lunches,
which help combat loneliness in
the area, and The Village Carnival,
a large day long gathering.
Children’s parties were regularly
hosted and the Village Show was
a chance for all ages to meet.
Many fitness groups used the hall
and a football group met which
encouraged engagement of
younger members of the
community.
The Committee were pleased with
the broad range of activities the
residents of the area were able to
enjoy before the pandemic and
hope they will resume when
allowed.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
Para 1.41 Achievements against objectives set
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Performance of
fundraising activities
against objectives set
Para 1.41
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 At the year end cash reserves
financial position at the amounted to £55,644.
end of the period
Statement explaining the Para 1.22 Where possible the Committee
policy for holding aims to keep a capital reserve in
reserves stating why hand of about £10,000 to pay for
they are held major problems arising with the
building.
The Covid 19 pandemic
necessitated the closure of the
Hall for much of the year. The Hall
has received generous
government grants from York City
Council and furlough monies to
assist with payment of the
Caretaker’s salary. The Trustees
have endeavoured to be prudent
in our expenditure as we
anticipate that even when the Hall
reopens it may be some time
before it is as busy as it was
previously. The funding received
will be needed as we hopefully
return to normal.
Amount of reserves held Para 1.22
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
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going concern
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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The charity’s principal Coronavirus Grants from
sources of funds York City Council totalling
(including any
Para 1.47 £19,431 and furlough monies
fundraising)
totalling £4,497.32 have
been received.
Investment policy and
objectives including any
social investment policy Para 1.46
adopted
A description of the
principal risks facing the Para 1.46
charity
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 The charity is governed by a
document Declaration of Trust which sets
(trust deed, royal out the charity’s purpose and how
charter) its Management Committee is
chosen and operates.
How is the charity Para 1.25 The charity is an unincorporated
constituted? registered charity.
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 The Committee consists of elected
methods including details members and representative
of any constitutional members drawn from village
provisions e.g. election to organisations. No more than four
post or name of any people can also be co-opted onto
person or body entitled the Committee. New members are
to appoint one or more recruited by local publicity and
trustees recommendations.
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**Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures Para 1.51
adopted for the induction
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name Strensall and Towthorpe Village Hall
Other name the charity
uses
Registered charity 700651
number
Charity’s principal C/O Mr C Chambers
address 11 Netherwoods
Strensall
York, North Yorkshire
YO32 5WE
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|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|
|---|---|---|---|---|
||**Trustee name**|**Ofce (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**|
## **Names of the charity trustees who manage the charity**
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Chair Over 50’s Group
1 [Mrs Elizabeth]
Marquis
Deputy Chair River Foss Society
2 [Mrs Terry ]
Millett
Mr Chris Secretary Strensall with
3 Chambers Towthorpe Parish
Council
Until 30.11.20
4 [Mrs Charlotte]
Allaway
5 [Mr John ]
Gibson
Mrs Until 28.02.21 Short Mat Bowls
6 Jacqueline
Silk
Mrs Treasurer WI
7 Margaret
Bartle
8 [Mr Keith ] Marquis Finance Officer From 01.09.21
9
10
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Corporate trustees – names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
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Type of Name Address
adviser
Name of chief executive or names of senior staff members (Optional
information)
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## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
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The trustees declare that they have approved the trustees’
report above.
Signed on behalf of the charity’s trustees
Signature(s)
Mr Chris Chambers
Full name(s) Mrs Elizabeth Marquis
Position (eg Chair Secretary
Secretary, Chair,
etc)
Date
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||**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**No(if any)**|**No(if any)**||
|---|---|---|---|---|---|---|---|---|
||**STRENSALL & TOWTHORPE VILLAGE HALL**|||||**700651**|||
||**Receipts andpayments accounts**||||||||
||**For the period**
**from**||Period start date||**To**||Period end date||
||||01.04.2020||||31.03.2021||
||||||||||
|**Section A Receipts and payments**|||||||||
||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**||**Total funds**||
||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||
|**A1 Receipts**|||||||||
|Hires|**6,155**||**-**||**-**||**6,155**||
|Donations received|**50**||**-**||**-**||**50**||
|Parish Council rent|**350**||**-**||**-**||**350**||
|Interest received|**282**||**-**||**-**||**282**||
||**- 0**||**-**||**-**||**-**||
|Coronavirusgrants|**19,431**||**-**||**-**||**19,431**||
|Coronavirus furloughpayments|**4,497**||**-**||**-**||**4,497**||
||**- 0**||**-**||**-**||**-**||
|**_Sub total_**_(Gross income for AR) _|
**30,765**||**-**||**-**||**30,765**||
||||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||||
||**- 0**||**- 0**||**- 0**||**-**||
||**- 0**||**- 0**||**- 0**||**-**||
|**_Sub total _**|
**- 0**||**- 0**||**- 0**||**-**||
||||||||||
|**_Total receipts_ **|
**30,765**||**- 0**||**- 0**||**30,765**||
||||||||||
|**A3 Payments**|||||||||
|Utilities|**1,982**||**-**||**-**||**1,982**||
|Repairs and replacements|**3,935**||**-**||**-**||**3,935**||
|Wages|**7,220**||**-**||**-**||**7,220**||
|Other payments|**6,779**||**-**||**-**||**6,779**||
|Miscellaneous|**140**||**-**||**-**||**140**||
||**- 0**||**-**||**-**||**-**||
||**- 0**||**-**||**-**||**-**||
||**- 0**||**-**||**-**||**-**||
||**- 0**||**-**||**-**||**-**||
|**_Sub total_ **|
**20,056**||**-**||**-**||**20,056**||
||||||||||
|**A4 Asset and investment**
**purchases,(see table)**|||||||||
||**- 0**||**- 0**||**- 0**||**-**||
||**- 0**||**- 0**||**- 0**||**-**||
|**_Sub total_ **|
**-0**||**-0**||**-0**||**-**||
||||||||||
|**_Totalpayments_ **|
**20,056**||**- 0**||**- 0**||**20,056**||
||||||||||
|**_Net of receipts/(payments)_ **|
**10,709**||**-**||**-**||**10,709**||
|**A5 Transfers between funds**|**- 0**||**-**||**-**||**-**||
|**A6 Cash funds lastyear end**|**44,934**||**-**||**-**||**44,934**||
|**_Cash funds thisyear end_ **|
**55,643**||**-**||**-**||**55,643**||
||||||||||
||||||||||
|**Section B Statement of assets and liabilities at the end of the period**|||||||||
|**Categories**|**Details**||||**Unrestricted**
**funds**||**Restricted funds**||
||||||**to nearest £**||**to nearest £**||
|**B1 Cash funds**|Current Account||||**26,993**||**-**||
||Deposit Account||||**13,650**||**-**||
CCXX R1 accounts (SS)
19/09/2021
1
||United Trust Bank|United Trust Bank|United Trust Bank||**15,000**||**-**||
|---|---|---|---|---|---|---|---|---|
||**_Total cash funds_**||||**55,643**||**-**||
||(agree balances with receipts and payments
account(s))||||OK||||
||||||**Unrestricted**
**funds**||**Restricted funds**||
||**Details**||||**to nearest £**||**to nearest £**||
|**B2 Other monetary assets**|Rent accrued||||**50**||**-**||
||Expenses paid in advance||||**1,103**||**-**||
||Accrued interest||||**96**||**-**||
||Furlough payment March 2021||||**484**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||||||||
||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||
|**B3 Investment assets**|||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||||
||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||
|**B4 Assets retained for the**
**charity’s own use**|Buildings||||||**358,662**||
||Fixtures and fittings||||||**20,181**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||||
||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||
|**B5 Liabilities**|Hire charges received in advance||||||**1,141**||
||Accrued expenses||||||**780**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||||
|Signed by one or two trustees on behalf
of all the trustees|Signature||||Print Name||||
||||||Mrs Elizabeth Marquis||||
||||||Mr Chris Chambers||||
CCXX R2 accounts (SS)
19/09/2021
2
|**CC16a**||||||||
|---|---|---|---|---|---|---|---|
|||||||||
|||||||||
|||||||||
|||||||||
|||||||||
|||||||||
|**Last year**||||||||
|**to the nearest £**||||||||
|||||||||
|**29,652**||||||||
|**1,185**||||||||
|**800**||||||||
|**224**||||||||
|**-**||||||||
|**-**||||||||
|**-**||||||||
|**-**||||||||
|**31,861**||||||||
|||||||||
|||||||||
|||||||||
|**- 0**||||||||
|**- 0**||||||||
|||||||||
|**31,861**||||||||
|||||||||
|||||||||
|**5,279**||||||||
|**8,175**||||||||
|**7,572**||||||||
|**13,346**||||||||
|**504**||||||||
|**-**||||||||
|**-**||||||||
|**-**||||||||
|**-**|||||||M|
|**34,876**||||||||
|||||||||
|||||||||
|||||||||
|||||||||
|**- 0**||||||||
|||||||||
|**34,876**||||||||
|||||||||
|**-**
**3,015**||||||||
|**-**||||||||
|**47,949**||||||||
|**44,934**||||||||
|||||||||
|||||||||
|||||||||
|**Endowment**
**funds**||||||||
|**to nearest £**||||||||
|**-**||||||||
|**-**||||||||
CCXX R3 accounts (SS)
19/09/2021
3
**-** OK **Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional)** Date of approval
CCXX R4 accounts (SS)
19/09/2021
4
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|Charity Name
STRENSALL AND TOWTHORPE VILLAGE HALL|Charity Name
STRENSALL AND TOWTHORPE VILLAGE HALL|Charity Name
STRENSALL AND TOWTHORPE VILLAGE HALL|
|---|---|---|---|
|||||
||31stMARCH 2021|**Charity no**
**(if any)**|700651|
|||||
||1 to 2
(remember to include the page numbers of additional sheets)|||
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2021. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed: Date:** 21/05/2021 **Name:** Mrs Ruth Prins **Relevant professional** Chartered Institute of Public Finance and Accountancy **qualification(s) or body (if any): Address:** 21, Chaucer Lane, Strensall, York YO32 5PE
**Oct 2018**
1
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2018**
2
**IER**