Beaver Road PTA Chair report 20-21
Every child matters. These words are at the heart of the Beaver Road PTA constitution and guide our purpose and activity. If ever there was a year when improving the lives of children at school mattered most it was 2020/21.
It would have been easy to let the pandemic squander our chances of raising money for projects that make a difference. Instead, we took the opportunity to experiment and try new things.
Our Christmas pizza party a case in point. This represented our ethos that events should provide a chance to have fun and celebrate our community first and foremost. Our Santa fun run brought people together too and raised over £4000, half of which was donated to Perry’s Pantry foodbank.
These events complemented traditional Christmas card and raffle fundraisers. Thanks to the generous prizes donated by Philip James, many families and local businesses, our raffle raised over £1000, which Barclays double match funded, bringing the overall total for Christmas to £8,000.
We’ve topped up our fundraising with smaller activities such as the Easter Hunt sponsored by Bisous Bisous and sales of second-hand uniform.
All of this has meant we could fund Christmas entertainment, year 6 business projects, important digital safety training, playtime equipment and field trips to forest school through to year group library books that give every child access to diverse literature and literature about diversity.
However, it will be the castle for the year 1 playground and the new early years playground, which will have underlined the reason the PTA exists. Helping the school make its budget stretch to big ticket investments will and has changed the start to school life for our youngest children.
Our efforts now turn to the development of the Junior woodland, where we intend to build on the successful volunteer day. Working in partnership with the school, our ambition is to create a space to play, explore and learn. It will take considerable funds. However, we are certain that the Beaver Road spirit will make it happen.
We would like to extend our thanks to the enthusiastic committee, the Beaver Road teaching team every person who donated, took part, or volunteered. None of this is possible without you.
On a personal note, Sam would like to thank Kate for her steadfast commitment to upholding our constitution and ensuring compliance, as well as her unfailing willingness to say yes to the ideas Sam has.
As Kate steps down, Sam is sure everyone will join her in thanking Kate for her dedication.
Finally, it’s worth saying that although 2021/22 won’t be easy it does start with optimism. More people have joined the committee. We welcome them and look forward to achieving our goal of improving the life of every child at Beaver Road Primary for another year.
Ends
**Beaver Road PTA 700509**
**Receipts and payments accounts For the period** 9/1/2019 9/30/2020 **To from**
## **Section A Receipts and payments**
**----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Christmas Fair 6,682 - - 6,682
School Disco 3,019 - - 3,019
Co-op Community Fund 2,841 - - 2,841
Raffle 1,608 - - 1,608
Christmas cards 4,194 - - 4,194
- - -
Other 6,777 - - 6,777
- - - -
25,121 - - 25,121
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 25,121 - - 25,121
A3 Payments
Christmas Cards 2,904 - - 2,904
Christmas Fair 1,509 - - 1,509
Other 4,411 - - 4,411
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total [ 8,824 ] - - 8,824
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 8,824 - - 8,824
Net of receipts/(payments) 16,297 - - 16,297
A5 Transfers between funds - - - -
A6 Cash funds last year end 17,960 - - 17,960
Cash funds this year end 34,257 - - 34,257
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**||**Restricted**|
|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**||**funds**|
|**B1 Cash funds**|Bank Account|**_Total cash funds_**|**to nearest £**
**34,256**
**-**
**-**
**34,256**|
|**to nearest £**
**-**
**-**
**-**
**-**|
||(agree balances with receipts and payments
account(s))||Agreement Error|OK||
||||**Unrestricted**||**Restricted**|
||||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**||
|**B4 Assets retained for the**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**||
|**charity’s own use**||||
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
||||**Fund to which**||**Amount due**|
|**B5 Liabilities**|**Details**||**liability relates**|
|**-**
**-**
**-**
**-**
**-**
**(optional)**|
|Signed by one or two trustees on
behalf of all the trustees||Signature|Print|Name||
Signed by one or two trustees on behalf of all the trustees
**----- Start of picture text -----**
CC16a
**----- End of picture text -----**
**----- Start of picture text -----**
Last year
**----- End of picture text -----**
## **to the nearest £**
**-**
**-**
**-**
**-**
**Endowment funds to nearest £ - - - -**
**----- Start of picture text -----**
OK
**----- End of picture text -----**
**Endowment funds to nearest £ - - - - - -**
**Current value (optional)**
**-**
**Current value (optional)**
**When due (optional)**
Date of approval
|Row Labels|Sum of Mone Sum of Money out|Sum of Mone Sum of Money out|
|---|---|---|
|Grand Total|25,121.47|8,824.49|
|Cheque 1009 Class Fundraising||2,904.03|
|Xmas Fair|6,682.42|1,509.40|
|Madeline Lindley||1,171.46|
|cheque1004 Float Glow Disco||400.00|
|cheque 1046||381.63|
|Hoodies||310.00|
|Cheque 1030 St John's Ambulance||230.40|
|cheque 1031 Dawn glow stuf/disco||197.48|
|Stripe Glow Disco|3,018.58|173.87|
|Disco hire||150.00|
|cheque 1032 rafe tickets Xmas rafe||138.18|
|Cheque 1037Rafe win £100 £33 Fair||133.00|
|cheque 1038 Nia Christmas Fair||132.90|
|cheque 1043||127.33|
|Parentkind||122.00|
|cheque1039||97.54|
|Glow Disco||87.45|
|Books Santa||80.90|
|cheque 1045 primroses||75.60|
|Barclaycard|0.02|69.85|
|cheque 001028||67.95|
|cheque1044||64.59|
|Cheque 1041 samosas||51.00|
|cheque 1042||43.78|
|Rafe Envelopes/boxes||36.49|
|Cheque001029 TEN Glow disco||21.00|
|cheque 1040||20.00|
|cheque1027 Sam DVDs||19.98|
|Laminator||6.68|
|£10 rafe/£150 unused foat|160.00||
|£20 Photo £25 Xmas cards|45.00||
|£240 photos £1405 Chris cards|1,605.70||
|£40 photo £9.51 uniform|49.51||
|£60 photo £329 Xmas Cards|389.00||
|£60 Photo £5 Movie Night|65.00||
|100959 plants|123.00||
|10269 plants|157.68||
|Amazon|126.14||
|Barcl aycard refund|69.60||
|Barclaycard machine|15.50||
|Booksale|291.95||
|Charitable giving|300.00||
|Charities Trust|1,000.00||
|Christmas cards|669.50||
|Co-op|2,841.21||
|Giving |Machine|17.11||
|Golden Giving|160.49||
|Parentpay flm night|736.56||
|photos x 6|120.00||
|PJK|1,000.00||
|plants|67.00||
|Rafe|1,608.10||
|School uniform|99.03||
|Stamptastic|806.60||
|---|---|---|
|Stripe|961.85||
|Stripe movie night|341.66||
|The Giving Machine|22.51||
|Uniform|86.25||
|Xmas cards|1,484.50||
|(blank)|||
||6,777.46|4,411.06|
**----- Start of picture text -----**
Date Money in Money out Balance Description
05/09/19 £ 17,959.45
20/09/19 £ 587.22 £ 18,546.67 Stamptastic
26/09/19 £ 99.03 £ 18,645.70 School uniform
27/09/19 £ 94.26 £ 18,739.96 Stripe movie night
30/09/19 £ 26.23 £ 18,766.19 Stripe movie night
30/09/19 £ 22.74 £ 18,788.93 Stripe movie night
01/10/19 £ 14.96 £ 18,803.89 Stripe movie night
01/10/19 £ 14.96 £ 18,818.85 Stripe movie night
02/10/19 £ 24.06 £ 18,842.91 Stripe movie night
03/10/19 £ 129.16 £ 18,972.07 Stripe movie night
04/10/19 £ 15.29 £ 18,987.36 Stripe movie night
07/10/19 £ 19.44 £ 19,006.80 Stripe Glow Disco
07/10/19 £ 150.78 £ 19,157.58 Golden Giving
07/10/19 £ 43.42 £ 19,201.00 Stripe Glow Disco
07/10/19 £ 3.94 £ 19,204.94 Stripe Glow Disco
08/10/19 £ 131.69 £ 19,336.63 Stripe Glow Disco
09/10/19 £ 105.83 £ 19,442.46 Stripe Glow Disco
10/10/19 £ 77.77 £ 19,520.23 Stripe Glow Disco
11/10/19 £ 77.81 £ 19,598.04 Stripe Glow Disco
14/10/19 £ 8.01 £ 19,606.05 Stripe Glow disco
14/10/19 £ 16.08 £ 19,622.13 Stripe Glow Disco
14/10/19 £ 4.02 £ 19,626.15 Stripe Glow Disco
14/10/19 £ 65.00 £ 19,691.15 £60 Photo £5 Movie Night
15/10/19 £ 4.02 £ 19,695.17 Stripe Glow Disco
16/10/19 £ 8.04 £ 19,703.21 Stripe Glow Disco
17/10/19 £ 14.87 £ 19,718.08 Stripe Glow Disco
18/10/19 £ 6.52 £ 19,724.60 Stripe Glow disco
18/10/19 £ 49.51 £ 19,774.11 £40 photo £9.51 uniform
21/10/19 £ 9.71 £ 19,783.82 golden Giving
22/10/19 £ 1,000.00 £ 20,783.82 PJK
22/10/19 £ 733.48 £ 21,517.30 Stripe Glow disco
22/10/19 £ 67.95 £ 21,449.35 cheque 001028
22/10/19 £ 21.00 £ 21,428.35 Cheque001029 TEN Glow disco
23/10/19 £ 338.78 £ 21,767.13 Stripe Glow Disco
24/10/19 £ 97.82 £ 21,864.95 Stripe Glow disco
24/10/19 £ 120.00 £ 21,984.95 photos x 6
24/10/19 £ 669.50 £ 22,654.45 Christmas cards
24/10/19 £ 19.98 £ 22,634.47 cheque1027 Sam DVDs
25/10/19 £ 60.15 £ 22,694.62 Stripe Glow disco
25/10/19 £ 197.48 £ 22,497.14 cheque 1031 Dawn glow stuff/disco
28/10/19 £ 81.27 £ 22,578.41 stripe glow disco
28/10/19 £ 21.66 £ 22,600.07 Stripe Glow Disco
28/10/19 £ 6.52 £ 22,606.59 Stripe Glow Disco
29/10/19 £ 61.72 £ 22,668.31 Stripe Glow Disco
29/10/19 £ 1,605.70 £ 24,274.01 £240 photos £1405 Chris cards
30/10/19 £ 24.24 £ 24,298.25 Stripe Glow Disco
31/10/19 £ 21.04 £ 24,319.29 Stripe Glow Disco
01/11/19 £ 230.40 £ 24,088.89 Cheque 1030 St John's Ambulance
04/11/19 £ 13.03 £ 24,101.92 Stripe Glow Disco
**----- End of picture text -----**
**----- Start of picture text -----**
05/11/19 £ 6.52 £ 24,108.44 Stripe Glow disco
05/11/19 £ 400.00 £ 23,708.44 cheque1004 Float Glow Disco
05/11/19 £ 138.18 £ 23,570.26 cheque 1032 raffle tickets Xmas raffle
06/11/19 £ 3.69 £ 23,573.95 Stripe Glow disco
06/11/19 £ 1,484.50 £ 25,058.45 Xmas cards
07/11/19 £ 1,027.20 £ 26,085.65 Stripe Glow disco
08/11/19 £ 3.69 £ 26,089.34 Stripe
08/11/19 £ 389.00 £ 26,478.34 £60 photo £329 Xmas Cards
08/11/19 £ 91.99 £ 26,386.35 Stripe Glow disco
11/11/19 £ 22.59 £ 26,408.94 Stripe
11/11/19 £ 6.20 £ 26,415.14 Stripe
11/11/19 £ 6.52 £ 26,421.66 Stripe
12/11/19 £ 120.10 £ 26,541.76 Stripe
13/11/19 £ 112.81 £ 26,654.57 Stripe
13/11/19 £ 81.88 £ 26,572.69 Stripe Glow disco
14/11/19 £ 2,841.21 £ 29,413.90 Co-op
18/11/19 £ 45.00 £ 29,458.90 £20 Photo £25 Xmas cards
21/11/19 £ 150.00 £ 29,308.90 Disco hire
25/11/19 £ 617.00 £ 29,925.90 Raffle
25/11/19 £ 80.90 £ 29,845.00 Books Santa
26/11/19 £ 36.49 £ 29,808.51 Raffle Envelopes/boxes
28/11/19 £ 379.00 £ 30,187.51 Raffle
28/11/19 £ 36.45 £ 30,151.06 Glow Disco
28/11/19 £ 51.00 £ 30,100.06 Glow Disco
28/11/19 £ 160.46 £ 29,939.60 Xmas Fair
28/11/19 ### £ 28,919.60 Xmas Fair
29/11/19 £ 200.00 £ 28,719.60 Xmas Fair
02/12/19 £ 1,870.90 £ 30,590.50 Xmas Fair
03/12/19 £ 612.10 £ 31,202.60 Raffle
04/12/19 £ 160.00 £ 31,362.60 £10 raffle/£150 unused float
04/12/19 £ 54.53 £ 31,308.07 Xmas Fair
04/12/19 £ 10.18 £ 31,297.89 Xmas Fair
04/12/19 £ 64.23 £ 31,233.66 Xmas Fair
05/12/19 £ 4,791.52 £ 36,025.18 Xmas Fair
05/12/19 £ 20.00 £ 36,045.18 Xmas Fair
10/12/19 £ 69.60 £ 35,975.58 Barclaycard
12/12/19 ### £ 33,071.55 Cheque 1009 Class Fundraising
13/12/19 £ 133.00 £ 32,938.55 Cheque 1037Raffle win £100 £33 Fair
13/12/19 £ 97.54 £ 32,841.01 cheque1039
17/12/19 £ 132.90 £ 32,708.11 cheque 1038 Nia Christmas Fair
18/12/19 £ 20.00 £ 32,688.11 cheque 1040
20/12/19 £ 17.11 £ 32,705.22 Giving |Machine
02/01/20 £ 122.00 £ 32,583.22 Parentkind
03/01/20 £ 51.00 £ 32,532.22 Cheque 1041 samosas
08/01/20 £ 300.00 £ 32,832.22 Charitable giving
10/01/20 £ 69.60 £ 32,901.82 Barcl aycard refund
10/01/20 £ 0.02 £ 32,901.84 Barclaycard
30/01/20 £ 87.34 £ 32,989.18 Stamptastic
03/02/20 £ 43.78 £ 32,945.40 cheque 1042
07/02/20 £ 45.00 £ 32,990.40 Uniform
**----- End of picture text -----**
**----- Start of picture text -----**
19/02/20 £ 23.55 £ 33,013.95 Stripe
20/02/20 £ 46.60 £ 33,060.55 Amazon
24/02/20 £ 1,000.00 £ 34,060.55 Charities Trust
25/02/20 £ 567.19 £ 34,627.74 Parentpay film night
02/03/20 £ 22.05 £ 34,649.79 Stripe
02/03/20 £ 4.47 £ 34,654.26 Stripe
03/03/20 £ 145.74 £ 34,800.00 Parentpay film night
04/03/20 £ 34.34 £ 34,834.34 Stripe
04/03/20 £ 157.68 £ 34,992.02 10269 plants
04/03/20 £ 12.02 £ 35,004.04 Stripe
06/03/20 £ 13.53 £ 35,017.57 Stripe
06/03/20 £ 123.00 £ 35,140.57 100959 plants
09/03/20 £ 15.50 £ 35,156.07 Barclaycard machine
09/03/20 £ 3.01 £ 35,159.08 stripe
09/03/20 £ 44.76 £ 35,203.84 Stripe
09/03/20 £ 12.03 £ 35,215.87 Stripe
10/03/20 £ 23.63 £ 35,239.50 Parentpay film night
10/03/20 £ 291.95 £ 35,531.45 Booksale
11/03/20 £ 127.33 £ 35,404.12 cheque 1043
18/03/20 £ 26.56 £ 35,430.68 Stripe
19/03/20 £ 64.59 £ 35,366.09 cheque1044
20/03/20 £ 39.08 £ 35,405.17 Stripe
14/04/20 £ 0.25 £ 35,404.92 barclaycard
17/04/20 £ 118.77 £ 35,523.69 Stripe
20/04/20 £ 19.00 £ 35,542.69 plants
21/04/20 £ 12.00 £ 35,554.69 plants
21/04/20 £ 9.50 £ 35,564.19 plants
24/04/20 £ 2.72 £ 35,566.91 Stripe
24/04/20 £ 26.50 £ 35,593.41 Plants
27/04/20 £ 19.03 £ 35,612.44 Stripe
14/05/20 £ 75.60 £ 35,536.84 cheque 1045 primroses
14/05/20 £ 381.63 £ 35,155.21 cheque 1046
21/05/20 £ 30.91 £ 35,186.12 Amazon
06/07/20 £ 3.01 £ 35,189.13 Stripe
06/07/20 £ 132.04 £ 35,321.17 Stamptastic
06/07/20 £ 310.00 £ 35,011.17 Hoodies
08/07/20 £ 25.78 £ 35,036.95 Stripe
08/07/20 £ 41.25 £ 35,078.20 Uniform
09/07/20 £ 105.61 £ 35,183.81 Stripe
10/07/20 £ 10.04 £ 35,193.85 Stripe
13/07/20 £ 33.75 £ 35,227.60 Stripe
14/07/20 £ 23.65 £ 35,251.25 Stripe
15/07/20 £ 61.85 £ 35,313.10 Stripe
16/07/20 £ 25.26 £ 35,338.36 Stripe
16/07/20 £ 6.68 £ 35,331.68 Laminator
20/07/20 £ 3.01 £ 35,334.69 Stripe
22/07/20 ### £ 34,322.02 Madeline Lindley
29/07/20 £ 158.79 £ 34,163.23 Madeline Lindley
10/08/20 £ 4.02 £ 34,167.25 Stripe
11/08/20 £ 2.51 £ 34,169.76 Stripe
**----- End of picture text -----**
**----- Start of picture text -----**
12/08/20 £ 4.51 £ 34,174.27 Stripe
13/08/20 £ 48.63 £ 34,222.90 Amazon
14/08/20 £ 22.51 £ 34,245.41 The Giving Machine
27/08/20 £ 11.02 £ 34,256.43 Stripe
**----- End of picture text -----**
CHARITY COMMISSION Independent examiner's report on the
FOR ENGIAND AND WALES |
accounts
Section A
Independent Examiner's Report
Report to tho truste•sl
mombors of
Friends of Beaver Road Primary School
On ae¢ounts for the year
endad
3010812020
Charity no
(If any)
700509
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity (Ihe Trust.) for the year ended
Ro8pon8ibiliti83 and
basis of report
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(°the Act.).
I report in respect of my examination of th8 Trusys accounts carriéd out
under section 145 of the 2011 Act and in carying out my examination. I
have followed all the applicable Directions giv8n by the Charity Commisslon
under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no mat8rial matters have
examlnerfs statsment CA)me to my attention in connection with the examination (other than that
disdosed below ') which gives me cause to believe that in, any material
respect..
th8 a¢¢ounting records wer8 not kept in accordance with section 130
of the Charitl8s Act- or
the accounts did not aoo)rd with the accounting records,. or
the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the Charitses
(Accounts and Reports) Regulalions 2008 other than any requirement
that the accounts give a 'true and fair, view which is not a matt8r
considered as part of an independent 8xamination.
I have no concems and have come across no other matters in connection
with the examirkgtion to which attention should be drawn in this report in
order to 8nabl8 a propgr understsnding of the ac¢xunts to be reached.
' Please delete Ihe words in the brackets if they do not apply.
Signed:
Date".
Name:
Tina Smith
Rèlovant professional
quallficatlon{s) or body
(If any):
Addross:
7k n7hkFLE f/O6kRo£i
Sk2
IER
Oct 2018
Section B
Disclosure
Only cornplete if the examiner needs to highlight material matters of concern
(see CC32, Independent examinalion of charity accounts.. directions and
guidance for examiners).
Glve hero brfaf datalls of
any items that the
examinar wishes to
disclose.
IER
Oct 2018