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2023-07-31-accounts

Charity registration number 700333

Company registration number 04540155 (England and Wales)

SILKSTONE PRE-SCHOOL PLAYGROUP LIMITED ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023

SILKSTONE PRE-SCHOOL PLAYGROUP LIMITED

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Mrs E Prichard-Selby Mrs L Corbett Mrs L Hawkins (Appointed 1 May 2023) Mrs N Broadhead (Appointed 29 November 2023) Mr T Broadhead (Appointed 29 November 2023) Charity number 700333 Company number 04540155 Principal address Old Town School High Street Silkstone Barnsley S75 4LR Registered office Bank Chambers Market Street Huddersfield HD1 2EW Independent examiner Simpson Wood Limited Bank Chambers Market Street Huddersfield HD1 2EW Bankers Santander Plc Bootle Merseyside L30 4GB

SILKSTONE PRE-SCHOOL PLAYGROUP LIMITED

CONTENTS

Page
Trustees' report 1 - 3
Independent examiner's report 4
Statement of financial activities 5
Balance sheet 6
Notes to the accounts 7 - 12
Income and expenditure account 13

SILKSTONE PRE-SCHOOL PLAYGROUP LIMITED

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 JULY 2023

The trustees present their annual report and financial statements for the year ended 31 July 2023.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the constitution, the Companies Act 2006 and the Statement of Recommended Practice, "Accounting and Reporting by Charities", issued in March 2005.

Objectives and activities

The Pre-School's objectives are:

To encourage learning through play in a caring, safe and enthusiastic environment.

To create an environment which has the highest standard of care and education for our children.

To work in partnership with parents and carers to achieve our goals.

The Pre-School has a policy to encourage children's learning through play, creativity and by creating opportunities to express opinions and make friends. This is intended to make the Pre-school an enjoyable experience for everyone.

Children are eligible to attend the playgroup at the start of the term following their second birthday.

The Pre-School has policies regarding:

Admissions

Positive behaviour

Child protection

Safety

Equal opportunities

Bullying and harassment in the workplace

Special needs

Health

Hygiene

Aims and objectives

Fire procedures

Fees

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Pre-School should undertake.

SILKSTONE PRE-SCHOOL PLAYGROUP LIMITED

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 JULY 2023

Achievements and performance

The financial year ended 31 July 2023 saw Silkstone Pre-School and Playgroup (pre-school) begin to see the green shoots of recovery following the peak financial impact of the Covid-19 pandemic. This year, we are pleased to report a profit, a position that could have been even more positive had it not been for the impact of the national staff shortage in Early Years, during the latter part of the financial year.

To protect the long-term viability of pre-school and ensure we could continue the high quality experience for our preschool children we made the difficult decision to temporarily reduce our opening hours and pause wrap around care. We are extremely grateful to parents and carers for their understanding and continued support. As a long standing and successful pre-school, we have been fortunate to able to flex as necessary.

During the year we continued our child-led learning, promoting and enhancing confidence in critical thinking and problem solving and ensuring all areas of the early years curriculum were taught. We also welcomed our new setting Manager; Beverley and we are delighted to report that through her leadership with Laura, Pre-School achieved a Good grading at our Ofsted visit in June 2023. We are extremely proud of the whole staff team and our super preschoolers, whose knowledge is demonstrable through the positive comments in the Ofsted report, we were described as a welcoming pre-school, where children are happy and eager to learn with their friends. They noted our children have wonderfully developed social skills, happy to share their opinions and experiences.

We have held some wonderful events this year, that has meant that families have been able to come to the setting and enjoy sharing their children’s pre-school experience. This year we have held a Christmas sing-a-long, Coronation Party and Graduation Celebration. We also continued building relationships with the local schools and enjoyed encouraging our leavers’ interaction with their future reception teachers. Our thriving pre-school has continued to strengthen, nurturing happy and school ready children.

Our dedicated staff work incredibly hard to ensure that setting is a fun, safe and caring environment for children. The Committee appreciates and sends a huge thank you to our small dedicated staff team for the positive impact they continue to have on our children. The staff team have worked incredibly hard to maintain our successful setting, and their hard work has not gone unnoticed. By the end of July 2023, there were 5 members of staff with two new members due to join early in the new year.

We unfortunately have to report that in recent years it has become increasingly difficult to recruit people to the trustee role and sadly the responsibility for The Charity is falling on the shoulders of just a few willing volunteers. Unless new volunteers can be found to take on the role of Trustees/ committee members the continued running of Pre School may have to come to an end. This would be a very sad day having to close such a valued resource in the area however without further volunteers Pre School will be unable to meet it’s obligations with The Charity Commission.

The Committee also thank the continued support of existing parents and carers and welcomes all the new families to our pre-school.

Financial review

The result for the year after all the activities was a surplus of £7,098 and this has been added to reserves.

The charity ensures it carries enough reserves at the bank to cover the salary costs for the term ahead of it. It derives its funding on a quarterly basis and the Trustees are happy the reserves plus funding will allow the charity to pay its liabilities.

It is the policy of the Pre-School that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the PreSchool’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

The trustees have assessed the major risks to which the Pre-School is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

SILKSTONE PRE-SCHOOL PLAYGROUP LIMITED

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 JULY 2023

Structure, governance and management

The Pre-School is a company limited by guarantee, dependant upon parent volunteers to serve on the committee and act as both directors and trustees.

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

Mrs C L Higgs (Resigned 5 December 2022) Mrs M Ramsden (Resigned 13 October 2022) Mrs K L Knowles (Resigned 4 August 2023) Miss C L Jackson (Resigned 5 December 2022) Mrs E Prichard-Selby Mrs L Corbett Mrs F Fisher (Resigned 29 November 2023) Mr S Fisher (Appointed 6 March 2023 and resigned 29 November 2023) Mrs L Hawkins (Appointed 1 May 2023) Mrs N Broadhead (Appointed 29 November 2023) Mr T Broadhead (Appointed 29 November 2023)

The Pre-School holds its AGM each year at which time trustees can be voted onto the board of trustees. The selection policy is one of a proposal and a seconding for each trustee elected. A trustee could also be appointed at any time subsequent to the AGM with the above proposal procedures.

None of the trustees has any beneficial interest in the company.

The trustees' report was approved by the Board of Trustees.

Mrs E Prichard-Selby

Trustee

20 February 2024

SILKSTONE PRE-SCHOOL PLAYGROUP LIMITED

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF SILKSTONE PRE-SCHOOL PLAYGROUP LIMITED

I report to the trustees on my examination of the financial statements of Silkstone Pre-School Playgroup Limited (the Pre-School) for the year ended 31 July 2023.

Responsibilities and basis of report

As the trustees of the Pre-School (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the Pre-School are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the PreSchool’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Simpson Wood Limited

Bank Chambers Market Street Huddersfield HD1 2EW

Dated: 20 February 2024

SILKSTONE PRE-SCHOOL PLAYGROUP LIMITED

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 JULY 2023

Unrestricted Unrestricted
funds funds
2023 2022
Notes £ £
Income and endowments from:
Charitable activities 2 175,483 117,774
Investments 3 56 4
Other income 4 - 3,731
Total income 175,539 121,509
Expenditure on:
Charitable activities 5 168,441 182,051
Total expenditure 168,441 182,051
Net income/(expenditure) and movement in funds 7,098 (60,542)
Reconciliation of funds:
Fund balances at 1 August 2022 64,522 125,064
Fund balances at 31 July 2023 71,620 64,522

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

SILKSTONE PRE-SCHOOL PLAYGROUP LIMITED

BALANCE SHEET

AS AT 31 JULY 2023

2023
Notes
£
Fixed assets
Tangible assets
10
Current assets
Debtors
11
4,785
Cash at bank and in hand
75,567
80,352
Creditors: amounts falling due within
one year
12
(12,385)
Net current assets
Total assets less current liabilities
Net assets excluding pension liability
The funds of the Pre-School
Unrestricted funds		 2022
£
£
3,653
3,538
68,457
71,995
(11,910)
67,967
71,620
71,620
71,620
71,620		 £
4,437
60,085
64,522
64,522
64,522
64,522

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 July 2023.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the trustees on 20 February 2024

Mrs E Prichard-Selby

Trustee

Company registration number 04540155 (England and Wales)

SILKSTONE PRE-SCHOOL PLAYGROUP LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023

1 Accounting policies

Charity information

Silkstone Pre-School Playgroup Limited is a company limited by guarantee, dependant upon parent volunteers to serve on the committee and act as both directors and trustees.

1.1 Accounting convention

The accounts have been prepared in accordance with the Pre-School's governing document, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The Pre-School is a Public Benefit Entity as defined by FRS 102.

The Pre-School has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the Pre-School. Monetary amounts in these financial statements are rounded to the nearest £.

The accounts have been prepared under the historical cost convention, modified to include certain financial instruments at fair value. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the PreSchool has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

1.4 Incoming resources

Income is recognised when the Pre-School is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the Pre-School has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the Pre-School has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

Turnover is measured at the fair value of the consideration received or receivable and represents amounts receivable for services provided in the normal course of business.

1.5 Resources expended

These are costs incurred on the Pre-School's charitable operations, including support costs. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

SILKSTONE PRE-SCHOOL PLAYGROUP LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JULY 2023

1 Accounting policies

(Continued)

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Fixtures, fittings & equipment 15% on written down value Computer equipment 25% on cost Motor vehicles 25% on written down value

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Impairment of fixed assets

At each reporting end date, the Pre-School reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the Pre-School is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.10 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

SILKSTONE PRE-SCHOOL PLAYGROUP LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 JULY 2023

2 Income from charitable activities

Unrestricted Unrestricted
funds funds
2023 2022
£ £
Funding 108,625 71,691
Fees 40,341 30,468
Lunch and after school club 26,017 15,615
Fund raising 500 -
175,483 117,774
3 Income from investments
Unrestricted Unrestricted
funds funds
2023 2022
£ £
Interest receivable 56 4
4 Other income
Total Unrestricted
funds
2023 2022
£ £
Net gain on disposal of tangible fixed assets - 3,731

SILKSTONE PRE-SCHOOL PLAYGROUP LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JULY 2023

6 Charitable Activities

Expenditure Expenditure
towards the towards the
charity's charity's
objectives objectives
2023 2022
£ £
Staff Costs 129,285 126,760
Depreciation and impairment 784 1,350
Training 207 1,072
Recreational materials 2,836 2,103
Snacks and milk 2,068 2,080
Rent and rates 1,625 1,230
Light and heat 5,252 4,310
Water 891 973
Repairs and renewals 9,653 22,558
Telephone 846 899
Stationery and postage 1,100 521
Insurance 2,289 2,171
Audit and accountancy 4,441 6,749
Bank charges 150 150
Sundry expenses 1,536 245
Motor expenses 376 939
Other charitable expenditure 5,102 7,941
168,441 182,051
168,441 182,051
6 Net movement in funds 2023 2022
£ £
The net movement in funds is stated after charging/(crediting):
Depreciation of owned tangible fixed assets 785 1,351
Loss/(profit) on disposal of tangible fixed assets - (3,731)
Depreciation of tangibles: Total SOFA charge differs from BS notes by: 1 1

7 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the Pre-School during the year.

SILKSTONE PRE-SCHOOL PLAYGROUP LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JULY 2023

8 Employees

Number of employees

The average monthly number of employees during the year was:

Full time
Part time
Employment costs
Wages and salaries
Other pension costs		 2023
Number
4
3
7
2023
£
126,750
2,535
129,285		 2022
Number
4
4
8
2022
£
123,955
2,805
126,760

There were no employees whose annual remuneration was £60,000 or more.

9 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

10 Tangible fixed assets

Fixtures,
fittings &
equipment
Computer
equipment
£
£
Cost
At 1 August 2022
15,368
5,840
At 31 July 2023
15,368
5,840
Depreciation and impairment
At 1 August 2022
11,402
5,455
Depreciation charged in the year
595
168
At 31 July 2023
11,997
5,623
Carrying amount
At 31 July 2023
3,371
217
At 31 July 2022
3,965
385		 Motor
vehicles
£
654
654
567
22
589
65
87		 Total
£
21,862
21,862
17,424
785
18,209
3,653
4,437

SILKSTONE PRE-SCHOOL PLAYGROUP LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JULY 2023

11 Debtors

11
Debtors
Amounts falling due within one year:
Trade debtors
Prepayments and accrued income
12
Creditors: amounts falling due within one year
Trade creditors
Other creditors
Accruals and deferred income
13
Retirement benefit schemes
Defined contribution schemes
Charge to profit or loss in respect of defined contribution schemes		 2023
£
2,879
1,906
4,785
2023
£
8,315
734
3,336
12,385
2023
£
2,535		 2022
£
1,581
1,957
3,538
2022
£
7,907
525
3,478
11,910
2022
£
2,805

The Pre-School operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the Pre-School in an independently administered fund.

14 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 August Incoming Resources At 31 July
2022 resources expended 2023
£ £ £ £
General funds 64,522 175,539 (168,441) 71,620
Previous year: At 1 August Incoming Resources At 31 July
2021 resources expended 2022
£ £ £ £
General funds 125,064 121,509 (182,051) 64,522