BOLTON LE SANDS Village Hall / Community Centre Registered Charity 700264 Accounts and Report for the year ended 31 March 2024 Bolton-le-sands Willage Hall Comp41ed by Peter Bayliss ITreasurerl Page I
Contents Contents Page 2 Charity Details Page 3 Annual Report Page4&5 Receipts and Payments Account Page 6, 7 Statement of assets and liabilities Page 8 Independent Examiners Report Page 9 Compiled by Peter Bayliss (Treasurerl Page 2
Bolton-le-sands Village Hall Charity Details Name 8olton-le-Sands Village Hall Registered Charity Number 700264 Address Packet Lane Bolton-le-sands Carnforth Lancashire LA5 8DW Bankers Metro Bank One Southampton Row London WCIB SHA Independent Examiner Tracy Seton 21 Broadlands Drive Bolton-le-sands LA5 8BH Compiled by Peter Bayliss ITreasurerl Page 3
Bolton-le-sands Village Hall Annu31 Report The Committee have pleasure in presenting their report for the year ended 31 March 2024 Structure, governance and management The Governing Document is a scheme dated 18 February 1988 as amended by special resolution dated 13 May 2010 and is unincorporated. Management Committee The charity is administered by a Management CommÈttee. at 31 March 2023 comprising= Chairperson Wice Chair Mrs Dorothy Dianne C2rruthers Secretary Treasurer Mr Thomas lan Birnie Mr Peter Bayliss Mr5 Sharman Robin50n Booking Secretary Representatives of the Village Hall user or8anisations. The Management Committee are the charity trustee5 as specified in the Governing document and as the meaning defined in the Charities Act. The Fu51 Cornmittee met on three occasions during the year. Objects, activities and public benefft The object of the charity is to maintsin Bolton-le-sands Village Hall I Community Centre for the communal benefit of the resldents of Bolton-le-sands and it5 5urroundinE area. The management committee aim to provide first class hall facilities at an affordable c05t to voluntary organisations servicing the community. The charity has tsvo preferred provider5 of cleaning and caretaking Servi$. both on a flexible self employed basis. In addition, it also depends upon volunteers from the local community and committee members. Bolton-le-sands Village Hall is a member of Community Futures. Financial review In conjunction with our Mission Statement the trustees aim is to continually promote the interests of the Village Hall I Community Centre. To raise the necessaryfunds to keep the building and it5 contents in good working condition. To continue to keep it at the heart of the village 5ife, for the benefit of all the local community and to enhance the facilities available to bring forward a better quality of life for the community. Compiled by Peter Bayliss ITreasurerl Page 4
Bolton-le-sands Village Hall Annual Report { continued ) Review of the ear The Hall usage returned to pre-covid 19 levels. Bookings totalled 441 for the year. An average of 37 per month, ranging from 46 in May to 22 in December. The hire charges of £19.134 is £3,041 more than the previous year [18.9%] and is also very similar to the pre-covid years of 2019 and 2020. The Hall is used by a variety hirers. including, Art Group. Ballet. Carnforth Choral Societyi Horticultural Society, Innovative Pilates. Lancaster and District Choral Soc.,Pickle Ball. Sequence Dancers, St Johns Hospice Choir, Stagestruck. Superball Paul, Wl Meetings and regular Coffee Mornings. In additional. there are one off events and family parties etc. The planned programme for the replacement of the window bases and render on the wall facing the tennis court,which is subject to the greatest temperature variation on the building, has been deferred until next year. The grant of £2.000 from the Parish Counal, is a contribution to the c05t of this project. The Audio system has been upgraded and expanded to facilttate connection through mobile devices. The centre is published by Lancaster District Community & Voluntary Solutions dirertory. The centre's website is available through BLS Parish Council portal. The Calendar is available through it. giving potential availability and Booking enquiry form. Further additions to the website are planned. I must record my appreciation to all those willing volunteers who have worked so hard over the past year to maintain our Village Hall. Whilst it could not happen without such a strong team I must commend Mike Ashton, and the officers of the Management Committee. In addition, I must record my appreciation of the years of work provide by Carol Wolfenden, who retired at the end of October 2023 and to welcome Samantha Jones as our new self employed cleaner. I need also to expre my gratitude to Sharman Robinson. our Bookings Secretary, for her continued commitment to such a huge and time consuming operation that is so vital to the successful running of the Village Hall. It is our hope that the Community Centre will maintain and retain its central place within village life. Mrs Dorothy Dionne Corruthers Chairperson Date....... On behalf of the Management Committee Compiled by Petef Bayliss (Treasurer) Page 5
Bolton-le-sands Village Hall Receipts and Payments Account year ending 31 March 2024 RECEIPTS 2024 2023 GRANTS and DONATIONS Bolton le Sand5 Bonfire Committee LEF grant I for solar power I BL5 Parish Council Sundry donations and other income. 50.00 12,200.00 2.OW.(X) 35.tKJ 30.00 2,035.00 12,280.00 TRADING ACTlVttlES Hire charges for use of Hall and facilities 19.134.CKJ 16,093.00 Sub total 21.169.IX) 28.373.00 INVESTMENT INCOME Bank Interest TOTAL RECEIFYTS 21.169.00 28.373.00 Compiled by Peter Bayliss (Treasuierl Page 6
Bolton-le-sands Ifillage Hall Receipts and Payments Account year ending 31 March 2024 continued 2024 2023 Receipts blfwd ments 21.169.00 28.373.00 Direct Charltable Pa Repairs and maintenance Solar power installation PRS/PPL Performing Rights Electricity Gas { inc roof ] 1,025.30 710.) 20,046.36 12,840.00 284.88 176.28 3,548.43 2,956.86 2.227.03 (4,469.471 935.19 5,265.48 (625.73) (375.451 997.26 2,120.91 2,820.10 1.495.38 {3,204.58) 664.95 Water Charges Less Recovered from Re-charges Cleaning and Waste Disposal Cleaning & Caretaking Services Less LCC Contribution to Disabled Toilet Less PC Contribution to Supplies etc Insurances 4,840.29 1611.061 1161.011 946.41 Equipment [ inc new stage ] 1,200.07 4,155.43 13,571.25 46,238.06 Other Pa Independent Examiners Fee Annual Licence Fee- iAPLNA1019 Community Futures Booking Telephone cost Internet Charges Stationery, Postage & Sundry Expenses ments 120.1)J 70. 120. 70.00 30.(M) 47.88 45.83 310.06 308.84 265.56 274.12 811.45 850.84 Total Payments 14.382.70 47,088.90 Net increase decrease in assets for the ear 18 715.90 Funds 22.285.56 6,786.30 Deposit 319.50 Accounts 22,605.06 6,786.30 820.99 Opening Balance 2023 Increase for the year Increased Deposits 820.99 Closin Balance at 31.03.2024 29 071.86 30 212.35 Compiled by Peter Bayliss trieasurerl Page 7
Bofton-le-sands Village Hall Statement of assets and liabilities at 31 March 2024 2024 2023 Moneta Assets Bank Current Account 30,865.45 22,849.03 Bank statements 31st March 30.865.45 22,849.03 Payments included above but not yet cleared at bank Receipts included above not yet cdited by bank 653.00 243.97 Balance as Books of Account 30,212.35 22,605.06 Non-moneta Permanent Endowment Buildings used by the charity." The Village Hall (freehold tttle held by Bolton-l&Sands Parish Council as Custodian Trustee who also own the land on which the Hall stands). The Hall is insured for£852,764. Assets Assets retalned for the charit5 own use Contents of hall. including furniture. tables, chairs. floor cleaner, cleaning appliances, kitchen utensi15, Cutlery and crockery. fully fitted kitchen appliances etc. These assets are insured for £59,884. Trustees indemnity is also insured for £250.Crf Declaration The receipts and payments account for the financial year ended 31 March 2024 and the statement of assets and liabilities at that date are appro y the Management Committee. Mrs Dorothy Dionne Carruthers Chairperson Mr Peter Pdyliss Treasurer Date...... Bolton-le-sands Willage Hall Compiled by Peter Bayliss (Treasurer) Page 8
Independent Examiners Report To The Trustee5 / Members of Bolton-Le-Sands Village Hall/Community Centre I ieport to the trustee5 on my eJ(amination of the accounts of the Bolton -Le-Sands Willage Halll Communitv Centre (the Community Centrel for the year ended 31st March 2024. Responsibilities and basis of report s the charty trtsstees of the Community Centre you are responsible for the preparation of the accounts in accordance with the reqLtirements of the Charttie5 Act 20111.the Arfl. I report in respect of my examination of the Community Centre's accounts carried out under section 145 of the 2011 Act and in tarrying out my exarninatton I have followed all the applitable Directions given by the Charity CommF55ion under settion 145lSllbl of the ACL Independent examinerfs ststement I have completed my examinatton. I confirm that no material matters have come to my attention in connection with the examination giwn@ me cause to believe that in any material respett.. l. accounting records were not kept in respett of the Community Centre as required by section 130 of the Act,. or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed.-...... Tracy Seton CPFA 21 Broadlands Drive Bolton-le-sands LA5 8BH Compiled by Peter Bayliss ITreasurerl Page 9