## MALPAS VICTORIA JUBILEE HALL CHARITY REGISTRATION NUMBER – 700176 HIGH STREET, MALPAS, CHESHIRE, SY14 8LU ## Trustees Annual Report for the period 01/04/22 – 31/03/23 ## Activities and Objectives Malpas Victoria Jubilee Hall dates back to 1890 and is a village hall in the centre of Malpas, Cheshire. The object of the charity is the provision, upkeep and maintenance of the hall for the benefit of the people of Malpas and the surrounding area. The hall is a popular place for coffee mornings, charity functions, children’s birthday parties, meetings, exercise classes, clubs and societies. The hall is extremely well used and our fundraising events are well attended. The committee arrange two or three fundraising events each year. The hall has four meeting rooms and a large function room which are hired out to members of the public, many of which are regular hirers. The Management Committee meet once a month to discuss the maintenance and upkeep of the hall, fundraising events, finances and any other matters arising. The hall is dependent upon rooms being hired plus fundraising and donations. ## Names of the charity trustees who manage the charity Ann Barlow, (Chair), Rachel Williams, Gillian Valentine, Sherrie Roberts, Oryan Lightening, Sean Davies, Liz Taylor, Alan Moore ## Financial Review The principal income sources for the hall are hiring charges, fundraising, grants and donations. Auditors: Diane Johnston F.C.A. Huxley Johnston Limited, Chartered Certified Accountants, Aqua House, Hampton Heath Industrial Estate, Hampton, Cheshire, SY14 8LY ## Structure, Governance and Management Type of governing document – Trust Deed The charity is unincorporated New members are recruited via existing committee members and at committee functions where information about the hall and its work are displayed. ## Achievements and Performance The Committee observes and implements health & safety law. The Committee has taken into account guidance on public benefit by the Charity Commission when exercising their duties. Malpas Victoria Jubilee Hall continues to be the hub of the village and is hired regularly for events. The Christmas fair and market is held each year in the hall which is an extremely popular event for the village and surrounding area. A Community Kitchen started once a week in September 2022 where local people come to have a hot meal and enjoy the company of others. The Management committee work hard to ensure the building is maintained to a high standard by ensuring its rooms are warm, comfortable, and clean. Ann Barlow, Chairperson, 28/11/2023 Charity registration no: 700176 MALPAS VICTORIA JUBILEE HALL BAI.ANCF. SHF.F.T AND INCOMF. AND F.XPF.NDITURF. ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023 MALPAS VICTORIA JUBILEE HALL INDEPENDENT EMMINERS REPORT TO THE TRUSTEES OF MALPAS VICTORIA JUBILEE HALL J report to the trustees on my examination of the accounts of Malpas Victoria Jubilee Hall for the year ended 31 March 2023, which are sel out on pages 2 10 5. Re.¥pi)n.sibilitie.¥ and ba.sis ufreport As the Lharity tnJ%tees you are re8pon8ible for the preparation of the accounts in accordance with the rcquircmcnts of thc Charilics Act 2011 I'thc Act,). I report in respect of my examination of the Trustee's accounts carried out under section 145 of the 2011 Act and in carrying out my exaMI￿tion I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of thc 2011 Act. Independenl examiner5, Statement I have completed my cxamination. I confirni that no material mattcrs havc comc to my attcntion in connection with the examination giving m¢ Cause to believe that in any material respect.. { l) accounting records were not kept in respect of the charity as required by section 130 of the Act. or {2) the accounts do not accord with those records,. or (3} the accounts do not comply with the applicable requirements concerning the fonn and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to b¢ reached. Diane Johnston F.C.A Huxley Johnston Limited Chartered Certified Accountants Aqua House Hampton Heath Industrial Estate Malpas, Cheshire SY148LY Dated.. MALPAS VICTORIA JUBILEE HALL BALANCE SHEET AS AT 31 MARCH 2023 2023 2022 Notes FIXED ASSETS Fixtures and cquipment 716 1,579 CURREIYT ASSETS Sundry dLbtors and prcpaymcnts Lloyds Bank currcnt account & cash 3,074 29,948 3,603 27,057 33,022 30,660 CURRENT LIABILITIES Sundry creditors and aCen￿lS ,839 1,362 ,839 1,362 NET CURRENT ASSETS 31,183 29,298 TOTAL ASSETS 31,899 30,877 ACCUMULATED FUND Unrestricted Income Brought fonvard at l April 2022 Surplus of income over expenditure 30,877 1.022 20,444 10,433 31,899 30,877 Restricted Income Brought fonvard at l April 2022 Restricted fi]ndq spentlunspent in year TOTAL FUNDS 31,899 30,877 In accordance with the engagement letter dated l June 2013, we approve the accounts set out on pages 2 to 5 and acknowlcdgc our rcsponsibility tor thc accounts and providing Huxlcy Johnston Limitcd with all infonnation and cxplanations necessary for its compilation. Approved by the committee on Mrs A Barlow chal￿ersOn On behalf of the committee MALPAS VICTORIA JUBILEE HALL INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023 2023 2022 Unrestricted Reslricted Total Total INCOME Room Hire Donations Fund Raisin¥ Income tax reclaimed on gift aid donations (irant income received Bank inteiest ieLeived 19.134 1,633 5.891 19.134 1,633 5,891 14.494 250 12,667 1.250 33 1,250 33 27,941 27,941 27,413 EXPEf4DITURE: Notes 4-7 Caretakers, and cleaner's wages Secretary's, treasurer's and booking clerk's Water and sewerage char¥e Insurance. perfomiing rights fees and licenses Gas Electricity Cleaning costs and wasic disposal General repairs and renewal Priniing, posiage, stationery and advertising Telephone Sundry cxpcnscs Depreciation 4,597 943 402 1,925 5,417 2,948 1.029 6,962 353 1,142 338 R63 4.597 943 402 1.925 5.417 2.948 1,029 6.962 353 1,142 338 863 2.531 532 360 1,588 1.852 1,699 1.137 4.457 383 1,066 508 R67 (26.919) 126,919) 116.980 Sur Ius of income over ex enditure 1,022 1,022 10.433 MALPAS VICTORIA JUBILEE HALL NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2023 Flxed assets Cost at l April 2022 Additions in the year 17,508 Cost ai 31 March 2023 17.508 Dcprcciation at l April 2022 Depreciation for the year 15,929 863 Dcprcciation at 31 March 2023 16,792 Ncl book valuc at 31 March 2023 716 Ncl book value at 31 March 2022 1,579 All assets are being depreciated in equal annual instalments over 5 years. Sundr debtors and re ments Room hire invoiced and r¢c¢ived after year end Insurancc prepaid 1,968 1,106 3,074 reditors and acerued ex Trade creditors enses 1,839 1,839 Cleanill costs and waste dis Wastc disposal Clcaning items osal 723 306 1,029 MALPAS VICTORIA JUBILEE HALL NOTES TO THE ACCOUNTS YEAR ENDED 31 IVIARCH 2023 air5 and reneivals Lilt rLpair5 and maintcnance Gencral maintcnance Window repairs Toilet repairs Curtain rcpair Fire alami. cmcrgcncy lighting and extinguishcr maintenance Hcdgc cutting 76 2.225 1,620 791 675 1,275 300 6,962 Sundr ex enses MisLclldnCOIIS Xmas gifis ICO membership 92 211 35 338 Charity registration no: 700176 MALPAS VICTORIA JUBILEE HALL BAI.ANCF. SHF.F.T AND INCOMF. AND F.XPF.NDITURF. ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023 MALPAS VICTORIA JUBILEE HALL INDEPENDENT EMMINERS REPORT TO THE TRUSTEES OF MALPAS VICTORIA JUBILEE HALL J report to the trustees on my examination of the accounts of Malpas Victoria Jubilee Hall for the year ended 31 March 2023, which are sel out on pages 2 10 5. Re.¥pi)n.sibilitie.¥ and ba.sis ufreport As the Lharity tnJ%tees you are re8pon8ible for the preparation of the accounts in accordance with the rcquircmcnts of thc Charilics Act 2011 I'thc Act,). I report in respect of my examination of the Trustee's accounts carried out under section 145 of the 2011 Act and in carrying out my exaMI￿tion I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of thc 2011 Act. Independenl examiner5, Statement I have completed my cxamination. I confirni that no material mattcrs havc comc to my attcntion in connection with the examination giving m¢ Cause to believe that in any material respect.. { l) accounting records were not kept in respect of the charity as required by section 130 of the Act. or {2) the accounts do not accord with those records,. or (3} the accounts do not comply with the applicable requirements concerning the fonn and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to b¢ reached. Diane Johnston F.C.A Huxley Johnston Limited Chartered Certified Accountants Aqua House Hampton Heath Industrial Estate Malpas, Cheshire SY148LY Dated.. MALPAS VICTORIA JUBILEE HALL BALANCE SHEET AS AT 31 MARCH 2023 2023 2022 Notes FIXED ASSETS Fixtures and cquipment 716 1,579 CURREIYT ASSETS Sundry dLbtors and prcpaymcnts Lloyds Bank currcnt account & cash 3,074 29,948 3,603 27,057 33,022 30,660 CURRENT LIABILITIES Sundry creditors and aCen￿lS ,839 1,362 ,839 1,362 NET CURRENT ASSETS 31,183 29,298 TOTAL ASSETS 31,899 30,877 ACCUMULATED FUND Unrestricted Income Brought fonvard at l April 2022 Surplus of income over expenditure 30,877 1.022 20,444 10,433 31,899 30,877 Restricted Income Brought fonvard at l April 2022 Restricted fi]ndq spentlunspent in year TOTAL FUNDS 31,899 30,877 In accordance with the engagement letter dated l June 2013, we approve the accounts set out on pages 2 to 5 and acknowlcdgc our rcsponsibility tor thc accounts and providing Huxlcy Johnston Limitcd with all infonnation and cxplanations necessary for its compilation. Approved by the committee on Mrs A Barlow chal￿ersOn On behalf of the committee MALPAS VICTORIA JUBILEE HALL INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023 2023 2022 Unrestricted Reslricted Total Total INCOME Room Hire Donations Fund Raisin¥ Income tax reclaimed on gift aid donations (irant income received Bank inteiest ieLeived 19.134 1,633 5.891 19.134 1,633 5,891 14.494 250 12,667 1.250 33 1,250 33 27,941 27,941 27,413 EXPEf4DITURE: Notes 4-7 Caretakers, and cleaner's wages Secretary's, treasurer's and booking clerk's Water and sewerage char¥e Insurance. perfomiing rights fees and licenses Gas Electricity Cleaning costs and wasic disposal General repairs and renewal Priniing, posiage, stationery and advertising Telephone Sundry cxpcnscs Depreciation 4,597 943 402 1,925 5,417 2,948 1.029 6,962 353 1,142 338 R63 4.597 943 402 1.925 5.417 2.948 1,029 6.962 353 1,142 338 863 2.531 532 360 1,588 1.852 1,699 1.137 4.457 383 1,066 508 R67 (26.919) 126,919) 116.980 Sur Ius of income over ex enditure 1,022 1,022 10.433 MALPAS VICTORIA JUBILEE HALL NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2023 Flxed assets Cost at l April 2022 Additions in the year 17,508 Cost ai 31 March 2023 17.508 Dcprcciation at l April 2022 Depreciation for the year 15,929 863 Dcprcciation at 31 March 2023 16,792 Ncl book valuc at 31 March 2023 716 Ncl book value at 31 March 2022 1,579 All assets are being depreciated in equal annual instalments over 5 years. Sundr debtors and re ments Room hire invoiced and r¢c¢ived after year end Insurancc prepaid 1,968 1,106 3,074 reditors and acerued ex Trade creditors enses 1,839 1,839 Cleanill costs and waste dis Wastc disposal Clcaning items osal 723 306 1,029 MALPAS VICTORIA JUBILEE HALL NOTES TO THE ACCOUNTS YEAR ENDED 31 IVIARCH 2023 air5 and reneivals Lilt rLpair5 and maintcnance Gencral maintcnance Window repairs Toilet repairs Curtain rcpair Fire alami. cmcrgcncy lighting and extinguishcr maintenance Hcdgc cutting 76 2.225 1,620 791 675 1,275 300 6,962 Sundr ex enses MisLclldnCOIIS Xmas gifis ICO membership 92 211 35 338