## MALPAS VICTORIA JUBILEE HALL
CHARITY REGISTRATION NUMBER – 700176
HIGH STREET, MALPAS, CHESHIRE, SY14 8LU
– Trustees Annual Report for the period 01/04/21 31/03/22
## Activities and Objectives
Malpas Victoria Jubilee Hall dates back to 1890 and is a village hall in the centre of Malpas, Cheshire. The object of the charity is the provision, upkeep and maintenance of the hall for the benefit of the people of Malpas and the surrounding area. The hall is a popular place for coffee mornings, charity functions, children’s birthday parties, meetings, exercise classes, clubs and societies. The hall is extremely well used and our fundraising events are well attended. The committee arrange two or three fundraising events each year. The hall has four meeting rooms and a large function room which are hired out to members of the public, many of which are regular hirers. The Management Committee meet once a month to discuss the maintenance and upkeep of the hall, fundraising events, finances and any other matters arising. The hall is dependent upon rooms being hired plus fundraising and donations.
## Names of the charity trustees who manage the charity
Ann Barlow, (Chair), Rachel Williams, Gillian Valentine, Anne Sharrott, Roger Bowden, Morgan Granger, Alex Glover, Sherrie Roberts, Keith Ebben (left December, 2021)
## Financial Review
The principal income sources for the hall are hiring charges, fundraising, grants and donations.
Auditors: Diane Johnston F.C.A.
Huxley Johnston Limited, Chartered Certified Accountants, Aqua House, Hampton Heath Industrial Estate, Hampton, Cheshire, SY14 8LY
## Structure, Governance and Management
Type of governing document – Trust Deed
The charity is unincorporated
New members are recruited via existing committee members and at committee functions where information about the hall and its work are displayed.
## Achievements and Performance
The Committee observes and implements health & safety law. The Committee has taken into account guidance on public benefit by the Charity Commission when exercising their duties.
Malpas Victoria Jubilee Hall continues to be the hub of the village and is hired regularly for events. The Christmas fair and market is held each year in the hall which is an extremely popular event for the village and surrounding area. The Management committee work hard to ensure the building is maintained to a high standard by ensuring its rooms are warm, comfortable and clean.
Ann Barlow, Chairperson, 10/01/2023
Charity registration no: 700176
## **MALPAS VICTORIA JUBILEE HALL**
## **BALANCE SHEET AND INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022**
## **MALPAS VICTORIA JUBILEE HALL**
## **INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF MALPAS VICTORIA JUBILEE HALL**
**___________________________________________________________________________________**
I report to the trustees on my examination of the accounts of Malpas Victoria Jubilee Hall for the year ended 31 March 2022, which are set out on pages 2 to 5.
## _**Responsibilities and basis of report**_
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trustee’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## _**Independent examiners’ statement**_
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- (1) accounting records were not kept in respect of the charity as required by section 130 of the Act; or
- (2) the accounts do not accord with those records; or
- (3) the accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Diane Johnston F.C.A
Huxley Johnston Limited Chartered Certified Accountants
Aqua House Hampton Heath Industrial Estate Malpas, Cheshire SY14 8LY
Dated:
-1-
## **MALPAS VICTORIA JUBILEE HALL**
## **BALANCE SHEET AS AT 31 MARCH 2022**
**____________________________________________________________________________**
|||**2022 **||**2021**||
|---|---|---|---|---|---|
||**Notes**|**£**|**£**|**£**|**£**|
|**FIXED ASSETS**||||||
|Fixtures and equipment|1||1,579||1,802|
|**CURRENT ASSETS**||||||
|Sundry debtors and prepayments|2|3,603||1,369||
|Lloyds Bank current account & cash||27,057||18,494||
|||______||______||
|||30,660||19,863||
|||______||______||
|**CURRENT LIABILITIES**||||||
|Sundry creditors and accruals|3|1,362||1,221||
|||______||______||
|||1,362||1,221||
|||______||______||
|**NET CURRENT ASSETS**|||29,298||18,642|
||||______||______|
|**TOTAL ASSETS**|||30,877||20,444|
||||=====||=====|
|**ACCUMULATED FUND**||||||
|Unrestricted Income||||||
|Brought forward at 1 April 2021||20,444||12,579||
|Surplus of income over expenditure||10,433||7,865||
|||_____||_____||
||||30,877||20,444|
||||______||______|
|Restricted Income||||||
|Brought forward at 1 April 2021|||-||-|
|Restricted funds spent/unspent in year|||-||-|
||||______||______|
|TOTAL FUNDS|||30,877||20,444|
||||======||======|
In accordance with the engagement letter dated 1 June 2013, we approve the accounts set out on pages 2 to 5 and acknowledge our responsibility for the accounts and providing Huxley Johnston Limited with all information and explanations necessary for its compilation.
Approved by the committee on
……………………………. Mrs A Barlow Chairperson On behalf of the committee
-2-
## **MALPAS VICTORIA JUBILEE HALL**
## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022**
|
**INCOME**
Room Hire
Donations
Fund Raising
Income tax reclaimed on gift aid donations
Grant income received
Bank interest received
**EXPENDITURE: Notes 4-7 **
Caretakers’ and cleaner’s wages
Secretary’s, treasurer’s and booking clerk’s
Water and sewerage charges
Insurance, performing rights fees and licenses
Gas
Electricity
Cleaning costs and waste disposal
General repairs and renewals
Printing, postage, stationery and advertising
Telephone
Sundry expenses
Depreciation
**Surplus of income over expenditure**
|
Unrestricted
**£**
14,494
-
-
250
12,667
2
_____
27,413
2,531
532
360
1,588
1,852
1,699
1,137
4,457
383
1,066
508
867
_______
(16,980)
_______
10,433
===========|**2022**
Restricted
**£**
-
-
-
-
-
-
______
-
-
-
-
-
-
-
-
-
-
-
-
-
_______
-
_______
-
============|
|---|---|---|
-3-
## **MALPAS VICTORIA JUBILEE HALL**
## **NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2022**
**___________________________________________________________________________________**
|**1.**
**2.**
**3.**
**4.**
|**£**
**Fixed assets**
Cost at 1 April 2021
16,864
Additions in the year
644
______
Cost at 31 March 2022
17,508
______
Depreciation at 1 April 2021
15,062
Depreciation for the year
867
_____
Depreciation at 31 March 2022
15,929
_____
Net book value at 31 March 2022
1,579
=====
Net book value at 31 March 2021
1,802
=====
All assets are being depreciated in equal annual instalments over 5 years.
**£**
**Sundry debtors and prepayments**
Room hire invoiced and received after year end
2,249
Income tax re: Mrs Bevan 250
Insurance prepaid
1,028
Lift maintenance prepaid
76
_____
3,603
=====
**£**
**Creditors and accrued expenses**
Trade creditors
1,005
Accruals (Electricity and Gas)
357
_____
1,362
=====
**£**
**Cleaning costs and waste disposal**
Waste disposal
1,025
Cleaning items
112
_____
1,137
=====|
|---|---|
-4-
## **MALPAS VICTORIA JUBILEE HALL**
## **NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2022**
**___________________________________________________________________________________**
|**5.**
**6.**|**£**
**Repairs and renewals**
Lift repairs and maintenance
2,433
General maintenance
769
Lighting maintenance
42
Fire alarm, emergency lighting and extinguisher maintenance 546
Hedge cutting
667
______
4,457
======
**£**
**Sundry expenses**
Miscellaneous
233
Xmas gifts
200
ICO membership
35
CCA membership
40
_____
508
=====|
|---|---|
-5-
Charity registration no: 700176
## **MALPAS VICTORIA JUBILEE HALL**
## **BALANCE SHEET AND INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022**
## **MALPAS VICTORIA JUBILEE HALL**
## **INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF MALPAS VICTORIA JUBILEE HALL**
**___________________________________________________________________________________**
I report to the trustees on my examination of the accounts of Malpas Victoria Jubilee Hall for the year ended 31 March 2022, which are set out on pages 2 to 5.
## _**Responsibilities and basis of report**_
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trustee’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## _**Independent examiners’ statement**_
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- (1) accounting records were not kept in respect of the charity as required by section 130 of the Act; or
- (2) the accounts do not accord with those records; or
- (3) the accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Diane Johnston F.C.A
Huxley Johnston Limited Chartered Certified Accountants
Aqua House Hampton Heath Industrial Estate Malpas, Cheshire SY14 8LY
Dated:
-1-
## **MALPAS VICTORIA JUBILEE HALL**
## **BALANCE SHEET AS AT 31 MARCH 2022**
**____________________________________________________________________________**
|||**2022 **||**2021**||
|---|---|---|---|---|---|
||**Notes**|**£**|**£**|**£**|**£**|
|**FIXED ASSETS**||||||
|Fixtures and equipment|1||1,579||1,802|
|**CURRENT ASSETS**||||||
|Sundry debtors and prepayments|2|3,603||1,369||
|Lloyds Bank current account & cash||27,057||18,494||
|||______||______||
|||30,660||19,863||
|||______||______||
|**CURRENT LIABILITIES**||||||
|Sundry creditors and accruals|3|1,362||1,221||
|||______||______||
|||1,362||1,221||
|||______||______||
|**NET CURRENT ASSETS**|||29,298||18,642|
||||______||______|
|**TOTAL ASSETS**|||30,877||20,444|
||||=====||=====|
|**ACCUMULATED FUND**||||||
|Unrestricted Income||||||
|Brought forward at 1 April 2021||20,444||12,579||
|Surplus of income over expenditure||10,433||7,865||
|||_____||_____||
||||30,877||20,444|
||||______||______|
|Restricted Income||||||
|Brought forward at 1 April 2021|||-||-|
|Restricted funds spent/unspent in year|||-||-|
||||______||______|
|TOTAL FUNDS|||30,877||20,444|
||||======||======|
In accordance with the engagement letter dated 1 June 2013, we approve the accounts set out on pages 2 to 5 and acknowledge our responsibility for the accounts and providing Huxley Johnston Limited with all information and explanations necessary for its compilation.
Approved by the committee on
……………………………. Mrs A Barlow Chairperson On behalf of the committee
-2-
## **MALPAS VICTORIA JUBILEE HALL**
## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022**
|
**INCOME**
Room Hire
Donations
Fund Raising
Income tax reclaimed on gift aid donations
Grant income received
Bank interest received
**EXPENDITURE: Notes 4-7 **
Caretakers’ and cleaner’s wages
Secretary’s, treasurer’s and booking clerk’s
Water and sewerage charges
Insurance, performing rights fees and licenses
Gas
Electricity
Cleaning costs and waste disposal
General repairs and renewals
Printing, postage, stationery and advertising
Telephone
Sundry expenses
Depreciation
**Surplus of income over expenditure**
|
Unrestricted
**£**
14,494
-
-
250
12,667
2
_____
27,413
2,531
532
360
1,588
1,852
1,699
1,137
4,457
383
1,066
508
867
_______
(16,980)
_______
10,433
===========|**2022**
Restricted
**£**
-
-
-
-
-
-
______
-
-
-
-
-
-
-
-
-
-
-
-
-
_______
-
_______
-
============|
|---|---|---|
-3-
## **MALPAS VICTORIA JUBILEE HALL**
## **NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2022**
**___________________________________________________________________________________**
|**1.**
**2.**
**3.**
**4.**
|**£**
**Fixed assets**
Cost at 1 April 2021
16,864
Additions in the year
644
______
Cost at 31 March 2022
17,508
______
Depreciation at 1 April 2021
15,062
Depreciation for the year
867
_____
Depreciation at 31 March 2022
15,929
_____
Net book value at 31 March 2022
1,579
=====
Net book value at 31 March 2021
1,802
=====
All assets are being depreciated in equal annual instalments over 5 years.
**£**
**Sundry debtors and prepayments**
Room hire invoiced and received after year end
2,249
Income tax re: Mrs Bevan 250
Insurance prepaid
1,028
Lift maintenance prepaid
76
_____
3,603
=====
**£**
**Creditors and accrued expenses**
Trade creditors
1,005
Accruals (Electricity and Gas)
357
_____
1,362
=====
**£**
**Cleaning costs and waste disposal**
Waste disposal
1,025
Cleaning items
112
_____
1,137
=====|
|---|---|
-4-
## **MALPAS VICTORIA JUBILEE HALL**
## **NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2022**
**___________________________________________________________________________________**
|**5.**
**6.**|**£**
**Repairs and renewals**
Lift repairs and maintenance
2,433
General maintenance
769
Lighting maintenance
42
Fire alarm, emergency lighting and extinguisher maintenance 546
Hedge cutting
667
______
4,457
======
**£**
**Sundry expenses**
Miscellaneous
233
Xmas gifts
200
ICO membership
35
CCA membership
40
_____
508
=====|
|---|---|
-5-