## **Memorial Hall**
West Auckland Memorial Community Association Darlington Road, West Auckland, DL14 9HT Registered Charity No. 700076
## **Chairman**
## **Treasurer**
Mrs S Proud Mr G Smith 20 Loweswater Grove 8 Musgrave Street West Auckland St Helen’s Auckland County Durham County Durham DL14 9NA DL14 9BQ 07840 020288 01388 662659 sharon.home@btinternet.com george.smith@durham.gov.uk
**Secretary** Mrs Diane Wood 48 Ullswater Avenue West Auckland County Durham DL14 9LS 01388 835457 diane.wood16@btinternet.com
## **Annual General Meeting held on 22[nd] May 2024 @ 7.00.p.m.**
## **Meeting was Chaired by Mr George Smith Chairperson.**
## **Minutes of previous AGM agreed as a true report.**
**Attendees. Mr G Smith, Sharon Proud, Diane Wood, Karen Bolton, Lynn Riuelly, Helen Stott. Eva Smith, Sharon Williamson, Graeme Scarlett,Debs Williams,Christine Foster,Ruth Wright,Evelyn Sewell,Christine Horsman,Anne Charlton,Joan Nattrass,Shirley Wood,Kelly Wade,Elley-Jane Savage.**
**Apologies.** Linda Paley.
**Chairmans Annual Report.** Mr G Smith gave a verbal report.
**Treasurers Report.** S.Proud gave a detailed report on the Financial Statement for year ending. A printed copy was handed to all those present.
## **Election of Officers.** Retiring Trustee Mrs Diane Wood Secretary.
Mr George Smith was nominated as Chairperson second by Helen Stott. Karen Bolton was nominated as ViceChairperson and seconded by Mr.G Smith. Sharon Proud was nominated as Treasurer and seconded by Eva Smith. Debs Williams was nominated as Secretary and seconded by Diane Wood.
Election of Management Committee. Eva Smith Lynn Rielly Linda Paley Helen Stott
## **Members wishing to be volunteers**
A.Beck,E.Sewell,J.Pattinson and C.Horsman.
## **Appointment of Auditor.** Smith & Co.
**Appointment of Solicitors** Evans & Co.
**Constituation.** No Amendments.
## **West Auckland Memorial Hall 2023 Summary of Bank Reconciliation & Cash Flow**
|**Description**|**Expenses**|**Income**|
|---|---|---|
|Water rates Anglian Water|£353.00||
|Autumn Fayre|£10.00|£1,561.70|
|Bank charges|£75.89||
|Bank transfer from National Savings||£6,429.46|
|BishopAuckland Cl Invoice||£20.00|
|BT GroupPLC|£627.66||
|Calder Conferences- Probabtion Service||£10,470.00|
|Cash deposits||£2,710.08|
|Catering- ALDI - craft fayre & trash/treasure|£23.77||
|Ceilidh 19/01/24|£100.00|£100.00|
|Cleaning- R Everitt|£650.00||
|Coffee Room Furniture - from DCCgrant|£2,580.80||
|CountyServices -plumbing& heating|£1,268.48||
|Decorating- internal & external|£1,161.79||
|Disposables - hand towels,toilet rolls,tc|£436.18||
|Plants GardeningExpress - from books £100 donation|£86.85||
|Donations||£50.00|
|Durham Council -gamblinglicence|£20.00||
|Flooringreplaced with non-slip- refurb|£7,811.00||
|General maintenance andpurchases|£1,160.67||
|Grants received||£23,850.50|
|Health & Safety|£125.54||
|Hire of Memorial Hall|£36.00|£5,180.00|
|Insurance|£764.34|£2,288.00|
|Joiner M Pattison -general repairs and works|£2,466.23||
|Maintenance -general|£215.59||
|Members'party|£1,295.00|£1,213.00|
|PPL PRS Music Licence|£188.06||
|Refurb - CityElectrical Factors - lighting|£344.64||
|Refurb - Cookologyintegrated microwave|£159.99||
|Refurb - Cre8ive - sign and fitting|£102.00||
|Refurb - Cre8ive Graphics - coffee roompictures|£440.00||
|Refurb - Echo Dot x 2|£58.98||
|Refurb - F&R Jackson skiphire|£270.00||
|Refurb - G Smith Electrical|£4,500.00||
|Refurb - Pointing- L Gilby-pointingside and front of hall|£960.00||
|Refurb - Stage wood|£500.00||
|Refurb - Tow Law Plasterer|£3,000.00||
|Refurb -BTL Timber shed via WAPC|£1,166.67||
|Refurb- CityElectrical Factors|£162.00||
|Refurb D Elliott - Tiled ceilings via WAPC|£3,320.00||
|Refurb- G Smith Electrical materials cash transfer|£1,126.91||
|Refurb -MC Blinds - 50% deposit stage curtains|£2,022.00||
|Refurb Render - Thomas Hallimond|£3,000.00||
|Refurb Render - Thomas Hallimond materials|£1,600.00||
|Refurb Render T Hallimond scaffold,skip,etc|£3,000.00||
|Refurbishment and essential repairs|£25,733.19||
|Roof repairs to date|£11,389.17||
|Stationery|£47.18||
|Table tennis tables and kits from Believe Grant|£1,089.29||
|Tables - Replacement hall table tops x 18|£550.00||
|Total Energies - Gas and Electric|£3,245.85||
|Website - LJ Media - webpage live 01/10/23|£480.00||
|Window cleaning|£175.00||
|Bank Transactions Summary & Balance
**£64,166.53**
Emergency contingency account interest
Cash Flow Summary & Balance
**£4,914.53**
**£69,081.06**
Minus grants & Covid Recovery Grant, Insurance
Total Income minus grants|||
West Auckland Memorial Hall 2023
Summary of Bank Reconciliation & Cash Flow
Description
Water rates Anglian Water
Autumn Fayre
Bank charges
Bank transfer from National Savings
Bishop Auckland Cl Invoice
BT Group PLC
Calder Conferences- Probabtion Service
Cash deposits
Catering - ALDI - craft fayre & trashltreasure
Ceilidh 19101124
Cleaning - R Everitt
Coffee Room Furniture- from DCC
County SeNices- plumbing & heating
Decorating internal & external
Disposables - hand towels, toilet rolls, tc
Plants Gardening Express - from books £100 donation
Donations
Durham Council gambling licence
Flooring replaced with non-slip refurb
General maintenance and purchases
Grants received
Health & Safety
Hire of Memorial Hall
Expenses
£353.00
Income
£10.00
£1.561.70
£75.89
£6,429.46
£20.00
£627.66
£10,470.00
£2.710.08
£23.77
£100.00
£100.00
£650.00
rant
£2,580.80
£1.268.48
£1,161.79
£436.18
£86.85
£50.00
£20.00
£7,811.00
£1.160.67
£23,850.50
£125.54
£36.00
£764.34
£2,466.23
£215 59
£1,295.00
£188.06
£25.733.19
£11,389.17
£47.18
£5,180.00
£2,288.OQ
Insurance
Joiner M Pattison general repairs and works
Maintenance - general
Members. party
PPL PRS Music Licence
Refurbishment and essentsal repairs
Roof repairs to date
Stationery
Table tennis tables and kits from Believe Grant
Tables - Replament hall table lops x 18
Total Energies - Gas and Electri
Website- LJ Media- web
e live 01110123
Window cleaning
Bank Transactions Summary & Balance
Emergency contingency account interest
Cash Flow Summary & Balance
£1,213.00
£1,089.29
£550.00
£3.245.85
£480 00
£175.00
£64.166.53 £52.521.04
£152.02
Closing Balance
£8,255.71
£10.237.67
£126.62
£4,914.53
£5,041.15
£69,081.06 £61,289.66
£23,850.50
Minus grants
Total Income minus grants