**Annual Report to the trustee of WHITBY MUSEUM AND PANNETT ART GALLERY** 

## **Charity no 529697 Sole Trustee Whitby Town Council On the year ended 31 MARCH 2023** 

## **Exhibitions, Events and Community Engagement** 

## **Soper Collection** 

We have been monitoring the new storage spaces created to hold the collection and are now confident that the environmental conditions are appropriate for our artworks.  Work has started to relocate the artworks from the Weatherill Gallery. 

As agreed, we have re-hung one wall of the Weatherill Gallery with Soper artworks and are looking to reorganise the remaining walls to ensure watercolour paintings are properly rested. 

The website has been updated, with a new section added to introduce our audience to the Soper Collection. 

Museums Development Yorkshire are paying for three days of Dieter Hopkins’s time, to support me with the development of a work programme and action plan to help us get a fuller understanding of this collection, and the opportunities it brings.  This work will strengthen future funding bids. 

## **Workshops and Events** 

## **Esk Estuary Event** 

The curator attended the Esk Estuary event at the Mission to Seamen, with a stall promoting our collections, focusing on paintings of the River Esk and harbour.  This extremely well attended event provided a great opportunity to chat to visitors about our artworks, raising the profile of the gallery and the collection and networking with other community organisations in Whitby. 

## **Art UK Wild Escape** 

With Funding from Art UK we delivered a programme of craft, and creative writing workshops for families, focussing on the birds in the Soper Collection. 

Though art, craft and creative writing sessions, participants were able to make strong connections between the collection and the garden birds they may see in our park or in the garden. We delivered three school workshops, including a visit to the gallery, seven family activities in the gallery, and a day of activities for Earth Day, including a display of work created, nature workshop, and a natural history talk. 

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Through this project participants learnt about the bird paintings and ceramics in the Pannett Art Gallery collection.  They also learnt about local native birds and their habitat, including how to identify different species, where they can be seen locally, what they eat, and their size and weight, and scale of population, as well as what they can do to encourage these species, and how to protect them. 

Four visitor-led activities about birds were created for the gallery, which we can use as an ongoing resource.  We worked with the Friends of Pannett Park to produce a trail around the park to create direct connections between the birds in our collection, and those outside in the park, and produced a similar trail around the gallery to encourage visitors to view the artwork differently. 

In total, **583 people took part in these activities** . This was part of a national project, and our activities were promoted to families across the country. 

## **March Maths Month** 

With the National Literacy Trust we once again hosted a highly successful storytelling session in the gallery.  Promoted primarily to local primary schools we attracted a mostly local audience.  All children attending enjoyed the story telling and were able to choose a free book from a wide selection of ageappropriate stories. **46 children attended, accompanied by 24 adults** . 

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## **Fish and Ships Festival** 






Building on the success of Wild Escape we delivered two full days of creative activities for families raising awareness of the Endangered Herring Gull. 

## **58 children** 

**participated** in this event which included a mini pop-up exhibition about the birds, questions inviting closer study of two original prints, a ‘have your say’ board, a craft activity and a chance to add to the cliff diorama display. 

## **Yorkshire Fossil Festival** 





An extremely large and diverse audience attended the Yorkshire Fossil Festival, which this year took place across the whole of the art gallery, museum and into the park.  This fascinating event attracted hundreds of people who would not otherwise have visited the gallery. 

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Stalls and workshops took place in the gallery and an evening event included close up illusionists in the Staithes Gallery. 

## **Big Green Week** 

As part of this year’s national Big Green Week I organised a display in the gallery and made activities exploring wildlife, natural habitats, and the environment available for visitors to enjoy. 

## **Work Placement** 

An MA Student from Aberdeen University applied to work with Pannett Art Gallery for a short period of research.  During her fortnight of study in Whitby she created a timeline for the Soper Collection, identifying key moments in the lives of each family member and putting these into context by including local, national and international events. 

## **Exploring the Pannett Paintings** , February 4[th] –May 7[th] 

This was the first time we displayed works from the Soper Collection.  The gallery used a questionnaire to gather opinions about this display and to learn about which themes people would be interested in seeing more of. The exhibition was extremely well received, with visitors wanting to know more about these reclusive artists. 

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## **Annual Accounts Statement 2022-23** 

## Summary Trial Balance 

|Summary|Trial Balance||
|---|---|---|
|Year ending 31/03/23|||
||**Credit**|**Debit**|
|**Income**|||
|Donations|11,050.00||
|Grants|2,655.00||
|Interest|248.00||
|Other Income|0.00||
|Reimbursements|60.00||
|Sales|11,925.44||
|VAT on income/Vat repayments|0.00||
|**Fixed assets**|0.00||
|**Expenditure**|||
|Cost of Sales||7,336.36|
|Direct Expenditure||7,641.00|
|Marketing||0.00|
|Overhead Expenditure||2,128.65|
|Recharges||19,842.00|
|S. 137 Payments||0.00|
|VAT on Payment||62.49|
|**Balance Sheet Assets**|||
|Stocks||0.00|
|Stock Adjustment||0.00|
|VAT Recoverable||0.00|
|Debtors||0.00|
|Payment in Advance||0.00|
|Cash in Hand && at Bank||3,823.55|
|Investments||107,337.85|
|Long term assets||0.00|
|Loans Made||0.00|
|Restricted fund - fixed assets total||0.00|
|**Balance Sheet Liabilities**|||
|Loans Received|0.00||
|VAT Payable|0.00||
|Creditors|0.00||
|Receipts in Advance|0.00||
|Reserves (at start of year)|122,233.46||
|Trial Balance Total|**148,171.90**|**148,171.90**|
|**Total of credits and debits match.**|||



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## **Cost Centre Analysis** 

## **Income** 

|**Heading**|Net (£)|Vat (£)|Gross (£)|
|---|---|---|---|
|1101  Current Account Loyalty Reward|14.13|0.00|14.13|
|1102  Tracker Account Interest|233.87|0.00|233.87|
|1201  Sales (Card Payments)|8,452.76|0.00|8,452.76|
|1202  Sales (Cash & Cheques)|3,472.68|0.00|3,472.68|
|1203  Exhibtion Sales|0.00|0.00|0.00|
|1301  Donations (Individual)|11,050.00|0.00|11,050.00|
|1302  Donations (Box)|0.00|0.00|0.00|
|1303  Bequests|0.00|0.00|0.00|
|1401  Grants (Facilities)|0.00|0.00|0.00|
|1402  Grants (Collection)|2,655.00|0.00|2,655.00|
|1403  Grants (Statutory)|0.00|0.00|0.00|
|1501  Preview Expenses|60.00|0.00|60.00|
|1999  Misc Income|0.00|0.00|0.00|
|**Total**|**25,938.44**|**0.00**|**25,938.44**|
|Expenditure||||
|**Heading**|Net (£)|Vat (£)|Gross (£)|
|2001  Bank Charges|151.04|0.00|151.04|
|2002  Stationery & Printing|124.11|0.00|124.11|
|2003  It Software & Equipment|0.00|0.00|0.00|
|2004  Telephone & Broadband|0.00|0.00|0.00|
|2005  Business Expenses|1,547.50|0.00|1,547.50|
|2006  Training|0.00|0.00|0.00|
|2007  Audit|0.00|0.00|0.00|
|2008  Subscriptions|65.00|0.00|65.00|
|2009  Website|241.00|0.00|241.00|
|2099  D-Bid Levy|0.00|0.00|0.00|
|3001  Merchandise|2,568.86|62.49|2,631.35|
|3002  Card Processing Charges|722.10|0.00|722.10|
|3003  Balance of Exhibition Sales (To Seller)|4,045.40|0.00|4,045.40|
|3004  Books for Resale|0.00|0.00|0.00|
|3005  Preview Costs|0.00|0.00|0.00|
|4001  Gallery Improvements|0.00|0.00|0.00|
|4002  Collection Acquisitions|1,287.60|0.00|1,287.60|
|4003  Projects|6,353.40|0.00|6,353.40|
|5001  20% Commission on Exhibition Sales|0.00|0.00|0.00|
|5002  Facilities Management (Recharge)|19,842.00|0.00|19,842.00|
|6001  Advertising & Publicity|0.00|0.00|0.00|
|6002  Hospitality|0.00|0.00|0.00|
|**Total**|**36,948.01**|**62.49**|**37,010.50**|



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## Receipts and Payments Account 

|31/03/22||31/03/23|
|---|---|---|
|£||£|
||**RECEIPTS**||
|0.00|Donations|11,050.00|
|32,045.65|Grants|2,655.00|
|15.40|Interest|248.00|
|11.50|Other Income|0.00|
|0.00|Reimbursements|60.00|
|17,927.79|Sales|11,925.44|
|0.00|VAT on income/Vat repayments|0.00|
|**50,000.34**|**RECEIPTS TOTAL**|**25,938.44**|
||**PAYMENTS**||
|14,216.40|Cost of Sales|7,336.36|
|10,348.04|Direct Expenditure|7,641.00|
|433.35|Marketing|0.00|
|952.03|Overhead Expenditure|2,128.65|
|970.86|Recharges|19,842.00|
|0.00|S. 137 Payments|0.00|
|0.00|VAT on Payment|62.49|
|**26,920.68**|**PAYMENTS  TOTAL**|**37,010.50**|
|99,153.80|Balance as at 01/04/22|80,233.46|
|50,000.34|Add Total Income|25,938.44|
|149,154.14||106,171.90|
|26,920.68|Deduct Total Expenditure|37,010.50|
|0.00|Stock Adjustment|0.00|
|-42,000.00|Transfer to/ from reserves|0.00|
|80,233.46|Balance as at 31/03/23|69,161.40|



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## **Independent examiner's report on the accounts** 

## **Section A                        Independent Examiner’s Report** 

**Report to the trustees/ members of** 

Charity Name Pannett Art Gallery 31/3/23 529697 

**On accounts for the year ended Charity no (if any)** 

## **Set out on pages** 

(remember  to include the page numbers of additional sheets) 

## **Responsibilities and basis of report** 

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 03//2023** . 

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the Trust’s accounts carried out  under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner's statement** 

I have completed my examination.  I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: 

- accounting records were not kept in accordance with section 130 of the Act or 

- the accounts do not accord with the accounting records 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ 


**Signed:** 

**Date:** 

25/01/2024 

**Name:** 

Gordon Fletcher 

**Relevant professional qualification(s) or body (if any):** 

**October 2018** 

1 

**IER** 



Member of Institute of Internal Auditors 

**Address:** 

104 Browning Hill 

Coxhoe 

Co. Durham      DH6 4SA 

## **Section B                           Disclosure** 

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 

**Give here brief details of any items that the examiner wishes to disclose** . NONE 

**October 2018** 

2 

**IER**